Duties and Responsibilities
An instructor at this level may be deployed as Principal of the County Polytechnic in addition to teaching duties. Specific duties and responsibilities at this level will entaila) Train in areas of specialization in accordance with the syllabus;

Coordinate courses, projects and practical work;
Prepare and maintain schemes of work, lesson plans, lesson notes,... teaching and learning materials andtrainee records;
Induct and supervise newly appointed instructors;
Carry out research in the relevant field of specialization;
Participate in budget preparation;
Conduct co-curricular activities for trainees;
Maintain trainee discipline through guiding and counseling;
Liaise with relevant industries for trainee attachment; and
Coordinate storage, care, maintenance and proper usage of teaching and learning materials, tools andequipment.

Requirements for Appointment;

For promotion to this grade an instructor must have: -

Served in the grade of Assistant County Polytechnic instructor I, Job Group CPSB 09/’K’ for a minimum period of three (3) years;
Diploma in any of the following technical disciplines:- Technical Education, Computer Studies/Science; Information and Communication Technology; Electronics Engineering; Telecommunication Engineering, Electrical Engineering; Mechanical Engineering; Automotive Engineering; Instrumentation and Control Engineering; Building and Construction Technology; Civil Engineering; Agriculture; Home Economics and Textile Technology; Food Technology; Institutional Management; Food and Beverage Management; Catering and Housekeeping; General Education (Physics, Chemistry, Biology, Mathematics, Linguistics) and Entrepreneurship or its equivalent qualification from a recognized institution;
Registered by Technical Vocational Education and Training Authority (TVETA);
Training in pedagogical skills;
Have shown merit and ability in work performance and results; and
Attended industrial attachment for a minimum of eight (8) weeks in the relevant field. more

Duties and Responsibilities

The officer shall report to the Director Economic Planning and Investments, the officer shall;

Be in charge of collecting, and analyzing data to inform desired change in the county;
Supervise Economist I/Statistician I;
Initiate, implement and appraise national, rural or urban development strategies and projects;
Carry out specialized and complex economic... planning and statistical analyses,
Analyze and interpret statistical data in order to identify significant differences in relationships among sources of information;
Apply sampling techniques or utilize complete enumeration bases in order to determine and define groups to be surveyed;
Develop and test experimental designs, sampling techniques, and analytical methods;
Adapt statistical methods in order to solve specific problems in all county sectors;
Apply sampling techniques or utilize complete enumeration bases in order to determine and define groups to be surveyed; and
Perform any other duties as may be lawfully assigned.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Economist I/Statistician I, Job Group CPSB 08 (‘L’), for at least three (3) years;
Minimum of an Upper Second Class Honour’s Degree in Economics, or Economics and Mathematics, or Economics and Statistics from a recognized University; and
Demonstrated professional competence and managerial capability as reflected in work performance and results. more

Duties and Responsibilities

Take oral dictation;
Research and process data;
Operate office equipment;
Attend to visitors/clients;
Handle telephone calls;
Coordinate schedules of meetings and appointments;
Ensure security of office records, equipment and documents including classified materials;
Prepare responses to routine correspondence;
Manage office protocol and etiquette;
Manage... petty cash;
Monitor procedures for record keeping of correspondence and file movements; maintaining an up to date filing system in the office;
Coordinate travel arrangements;
Handle customer inquiries and complaints; and
Establish and undertake any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grader an officer must have: -

Served in the grade of Senior Assistant Office Administrator, Job Group CPSB 08 ‘L’ for a minimum period of three (3) years;
Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:-

Shorthand Ill (minimum 120 w.p.m);
Typewriting 111(50 w.p.m.)/Computerized Document Processing III;
Business English III/Communications II;
Commerce II;
Office Practice II;
Office Management ITI/Office Administration and Management III; and
Secretarial Duties II;.


Certificate in Secretarial Management Course lasting not less than four(4) weeks from Kenya School of Government or any other Government Training Institution;
Certificate in Supervisory Skills Course tasting not less than (2) weeks from a recognized institution;
Certificate in computer applications from a recognized Institution; and
Shown merit and ability as reflected in work performance and result. more

Duties and Responsibilities

Take oral dictation;
Word and data processing;
Manage e-office;
Operate office equipment;
Handle telephone calls and appointment;
Attend to visitors/clients;
Maintain office diary and travel itineraries;
Establish and monitor proceduresfor record keeping or correspondence and file movement;
Maintain an up to date filing system in the office;
Manage office... protocol;
Ensure security of office records, equipment and documents including classified materials;
Supervising of office cleanliness; and
Manage petty cash.

Requirements for appointment
For appointment to this grade, an officer must have:

Served in the grade of Assistant Office Administrator III or Office Administrative Assistant II for a minimumperiod of three (3) years; and
Diploma in Secretarial Studies from the Kenya National Examination Council.

 OR

Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in thefollowing subjects;

Shorthand III (minimum 100 wpm);
Typewriting III (50 wpm)/Computerized Document Processing III;
Office Management III/Office Administration and Management III;
Business English III/Communication II;
Secretarial Duties II;
Office Practice II; and
Commerce II.


Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the KenyaSchool of Government or any other recognized institution;
Certificate in Computer Applications from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Word and data processing;
Operate office equipment;
Ensure security of office equipment, documents and records;
Attend to visitors/clients;
Handle telephone calls and appointment;
Maintain an up to date filing system in the office;
Supervise of office cleanliness;
Manage petty cash; and
Undertake any other office administrativeservices duties that may be... assigned.

Requirements for appointment
For appointment to this grade, an officer must have:

Served in the grade of Office Administrative Assistant II, Job Group CPSB 11/‘H’ for a minimum period of three (3) years;
Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;

Typewriting III (50 w.p.m)/Computerized Document Processing III;
Office Management III/Office Administration and Management III;
Business English III/Communication II;
Secretarial Duties II;
Office Practice II; and
Commerce II.



 OR

Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution.
Certificate in Computer Applications from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Word and data processing;
Operate office equipment;
Ensure security of office equipment, documents and records;
Attend to visitors/clients;
Handle telephone calls and appointments;
Maintain diary and scheduling of meetings;
Ensure an up to date filing system in the office; supervision of office cleanliness;
Handle routine correspondences; and
Manage office... petty cash.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum period of three (3) years;
Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council inthe following subjects:

Typewriting III (minimum 50 wpm)/Computerized Document processing III;
Business English III/Communications II;
Office Practice II;
Commerce II;
Secretarial Duties II; and
Office Management III/Office Administration and Management III.



 OR

Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the KenyaSchool of Government or any other recognized institution;
Certificate in Computer Applications from a recognized institution and
Shown merit and ability as reflected in work performance and results more

Duties and Responsibilities

Take oral dictation;
Manage e-office;
Word and data processing;
Operate office equipment;
Attend to visitors/clients;
Handle telephone calls and appointments;
Maintain office diary and travel itineraries;
Ensure security of office records,
Equipment and documents including classified materials;
Prepare responses to simple routine correspondences;
Establish... and monitor procedures for record keeping of correspondences and file movements;
Maintain an up to date filing system in the office;
Ensure security, integrity and confidentiality of data;
Manage office protocol and etiquette;
Supervise office cleanliness; and
Manage petty cash.

Requirements for Appointment 
For appointment to this grade, an officer must have:

Served in the grade of Assistant Office Administrator II or Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum period of three (3) years; and
Diploma in Secretarial Studies from the Kenya National Examinations Council.

OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

Shorthand III (minimum 100 w.p.m.);
Typewriting III (50 w.p.m)/Computerized Document Processing III;
Business English III/Communications II;
Commerce II;
Office Practice II;
Office Management III/Office Administration and Management III; and
Secretarial Duties II.


Certificate in Public Relations and Customer Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution;
Certificate in Computer Applications from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities
Specific duties and responsibilities will include

Verify compiled statistical records for accuracy;
Process human resource statistics;
Prepare indents;
Process pension documents;
Prepare agenda for CHRMAC;
Maintain stores, records and equipment inventory;
Prepare estimates of expenditure for general office services;
Assist in planning office accommodation and... layout;
Prepare estimates of expenditure on general office services;
Safe custody of invoices, receipts and other records;
Process documents for issue of licenses or certificates under relevant Acts; and
Prepare and maintain records and ensure proper maintenance of filing system.

Requirements for Appointment

For appointment to this grade, an officer must have:-

Served in the grade of Clerical Officer I, Job Group CPSB 12/’G’ for a minimum period of three (3) years;
Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
Certificate in any of the following disciplines: Human Resource Management, Business Administration, Kenya Accounts Technician Certificate (KATC), Kenya Administration and ManagementExamination (KAME) or any other approved equivalent qualification from a recognized institution;
Certificate in Information Communication Technology (ICT) and be proficient in Word Processors, Spread Sheets, Presentation and Database; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

An officer at this level may be deployed in any of the following Units/Sections to carry out clerical duties: Human Resource Management, General Registry, Supplies, Accounts or General Administrative Services.

Specific duties and responsibilities will entail:

Compile statistical records; carrying out transaction related to accounts or personnel... information;
File receipts; receive, sort, file and dispatch correspondences;
Prepare initial documents for issuance of stores;
Verify pension claims;
Process documents for issuance of licenses;
Maintain an efficient filing system and safe keeping of invoices;
Draft agenda for cases due for presentation to the County Human Resource Management and AdvisoryCommittee (CHRMAC)
Process documents; managing registers; controlling movement of records and files; and
Ensuring safe custody of equipment, documents and records.

Requirements for Appointment

For appointment to this grade, an officer must have: -

Served in the grade of Senior Clerical Officer, Job Group CPSB 11/’H’ for a minimum period of three (3) years;
Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
Passed the Proficiency Examination for Clerical Officers will be an added advantage;
Certificate in any of any of the following disciplines: Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Records Management lasting not less than six (6) monthsfrom a recognized institution;
Certificate in computer application skills from a recognized institution; and
Shown merit and ability as reflected in work performance and results more

Duties and Responsibilities

Receive, sort and file correspondences;
Update file indexes;
Scan and upload files in the existing system;
Ensure security and proper handling of records;
Maintain file movement records;
File maintenance and repair;
Retrieve documents;
Assist in records survey and appraisal in conjunction with the Kenya National Archives and DocumentationService;... and
Undertake file census and execute file bring ups.

Requirements for Appointment

For appointment to this grade an officer must have: -

Served in the grade of Clerical Officer I, Job Group CPSB 12/‘G’ in acomparable or relevant position in the Public Service for a minimum period of three (3) years;
Diploma in Records Management, Information Management or Information Science or Library Science/Studies and Information Studies or equivalent qualification from a recognized Institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Ensure security of files and documents;
Ensure proper handling of documents;
Retrieve documents
Receive and dispatch letters and maintain related registers;
Prepare disposal schedules and dispose dead files in accordance with relevant Government regulations;
Conduct scanning functions of records and upload onto the ERP platform for universal access;
Ensure... receipt and proper dispatch of mails and maintain related registers;
Provide assistance in creating and maintaining a records management system.

Requirements for Appointment

For appointment to this grade an officer must have: -

Served in the grade of Records Management Officer III, Job Group CPSB 11/‘H’ or in a comparable or relevant position in the Public Service for a minimum period of three (3) years.
Diploma in Records Management, Information Management or Information Science or Library Science/Studies and Information Studies or an equivalent qualification from a recognized Institution;
Shown merit and ability as reflected in work performance and results more

Duties and Responsibilities

Supervise, guide and develop staff working under him/her.
Implement records management initiatives and services in the various departments;
Respond to internal and external information inquiries;
Initiate appraisal and disposal of files/documents in liaison with National Archives and Documentation Services;
Enable efficient and appropriate access to... information;
Prepare accurate and timely recommendationsfor consideration by the senior departmental management; and
Responsible for security and confidentiality of information and records.

Requirements for Appointment

For appointment to this grade an officer must have: -

Served in the grade of Records Management Officer I, Job Group CPSB 09/‘K’ or in a comparable or relevant positionin the Public Service for a minimum period of three (3) years.
Bachelor’s degree in Records Management, Information Management or Information Science or Library and Information Studies or equivalent qualification from a recognized university;
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

An officer at this level will be deployed in a Human Resource Management Unit in Agencies/Departments and will handle simple tasks of analytical nature. The officer may be required to implement certain decisions within the existing policies, regulations andprocedures.

Requirements of appointment

For appointment to this grade, an officer must have:

Served in... the grade of Senior Clerical Officer, Job Group CPSB 12/’G’ for at least three (3) years;
Part I of the Certified Public Secretaries (K) Examination or its accepted equivalent; and
Certificate course in Human Resource Management, Record Management, Complement Control,Pensions or Salaries;

OR

Diploma in Human Resource Management or Records Management or its equivalent from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

An officer at this level will be deployed in specialized areas like Salaries, Pensions and Complement Control Section and will handle complex clerical tasks of an analytical nature;
Implement certain decisions within the existing rules, regulations and procedures; and
Supervise Human Resource Management... Assistants, Clerical Officers and other staff below.

Requirements for Appointment 

For appointment to this grade, an officer must have: -

Served in the grade of Human Resource Management Assistant III, Job Group CPSB 11/’H’ or its equivalent for at least three (3) years;
Part I of the Certified Public Secretaries (K) Examination or its accepted equivalent; and
Certificate course in Management, Records Management, Pensions, Salaries or Complement Control.

OR

Diploma in Human Resources Management; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

Manage complement control, salary administration, pension administration, in accordance with the laid down regulations.
Verify information relating to recruitment, appointment, transfer, human resource management information systems; and
Assist in the implementation of the decisions on recruitment,... appointment, transfer, human resource management information systems.

Requirements for Appointment 

For appointment to this grade an officer must have;

Served in the grade of Human Resource Management Assistant II, Job Group CPSB 10/’J’ for at least three (3) years;
Diploma in Human Resources Management or its accepted equivalent; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Handle Human Resource Management matters in the area of i.e. Recruitment, selection, placement, transfer, leave, training and development;
Provide advice on human resource matters within established policies, rules and regulations; 
Undertake supervision, guidance, counseling, mentoring, and training and development in the unit or department; and
Prepare briefs... and providing secretarial services to the relevant Committee in the department.

Requirements for Appointment

For appointment to this grade, an officer must have: -

Served in the grade of Human Resource Management and Development Officer II, Job Group CPSB 10/’J’ or comparable position for a minimum period of three (3) years;
Bachelor’s Degree in Human Resource Management or any related Social Science and Diploma or Postgraduate Diploma in Human Resource/Personnel Management, Industrial Relations or Certified Human Resource Professional (CHRP) Course from a recognized Institution in Kenya;
Membership of the Institute of Human Resource Management (IHRM) Kenya in good standing;
Certificate in computer application skills from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Initiate action on human resource management services in such areas as appointment, Promotion, payroll
Management, discipline, pensions, establishment and complement control;
Verify agenda and minutes for the County Human Resource Management Advisory committee;
Implement human resource management and development decisions within existing rules, regulations and... procedures;
Prepare and compile reports on the implementation of Performance Management Systems including  Performance Appraisal Systems, Rewards and Sanctions Frame work and Human Resource Information Systems;
Conduct training needs assessment;
Prepare training plans;
Organize training programs; and
Update and maintain human resource management and development records.

Requirements for Appointment 

For appointment to this grade an officer must have: -

Served in the grade of Human Resource Management and Development Officer I, Job Group CPSB 09/’K’  or comparable position for a minimum period of three (3) years;
Bachelor’s Degree in Human Resource Management or any related Social Science and a Diploma or Postgraduate Diploma in Human Resource/Personnel Management, Industrial Relations or Certified Human Resource Professional (CHRP) Course from a recognized Institution in Kenya;
Membership of the Institute of Human Resource Management (IHRM) Kenya in good standing;
Certificate in computer application skills from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Coordinate Human Resource services in such areas as appointment, promotion, payroll management, discipline, pensions, establishment and complement control;
Analyze the staffing levels and making proposals for succession planning;
Ensure collection, collation and analysis of human resource management and development.
Data from County Departments and Agencies and... making appropriate recommendations;
Analyze human resource management and development issues emanating from County Departments and Agencies and initiating appropriate action;
Monitor the implementation and effectiveness of Human Resource Management and development policies, guidelines and procedures in County Departments and Agencies;
Organize, coordinate, monitor and evaluate training programmes;
Manage the County human resource information systems;
Prepare and compile reports on the implementation of Performance Management systems including Performance Appraisal Systems;
Analyze staff progression and making proposals for career development; and
Any other lawful duties that may be assigned from time to time.

Requirements for Appointment 

For appointment to this grade, an Officer must have;

Served in the grade of Senior Human Resource Management and Development Officer, Job Group CPSB 08/’L’ or comparable position for a minimum period of three (3) years;
Bachelor’s Degree in Human Resource Management or any related Social Science and a Diploma or Postgraduate Diploma in Human Resource/Personnel Management, Industrial Relations or Certified Human Resource Professional (CHRP) Course from a recognized Institution in Kenya;
Membership of the Institute of Human Resource Management (IHRM) Kenya in good standing;
Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
Certificate in computer application skills from a recognized institution; and
Shown merit and ability as reflected in work performance and results. more

Duties and Responsibilities

An Officer at this level will be responsible for planning, organizing, administration and control of activities in Human Resource Units. 

 Specific duties and responsibilities at this level will entail: -

Coordinate Human Resource services in such areas as appointment, promotion, payroll management, discipline, pensions, succession management establishment and... complement control;
Monitor the implementation of human resource management and development policies, rules and regulations;
Analyze utilization of Human Resources and advising on proper deployment;
Analyze reports on Human Resource matters received from County Departments and Agencies and making appropriate proposals;
Monitor and evaluate the impact of training programmes on performance and service delivery;
Collect and collate performance management and Performance Appraisal System reports from County Departments;
Analyze Human Resource Management data from County Departments for inclusion in Human Resource Management Information Systems;
Monitor human resource management and development activities and coordinating the development of skills inventory in County Departments and Agencies;
Collect and collate information for formulation and reviewing of human resource management and development policies, rules, regulations and procedures; and
Administer the medical, mortgage, car loan and pension schemes.

Requirements for Appointment 

For appointment to this grade, an officer must have: -

Served in the grade of Principal Human Resource Management and Development Officer, Job Group CPSB06/‘N’’ or a comparable position for a minimum period of three (3) years; 
Bachelor’s Degree in Human Resource Management or any related Social Science from a recognized University;
Master’s degree in Human Resource/Human Resource Management, Public/Business Administration, Government or any other relevant qualification from a recognized institution.
Membership of the Institute of Human Resource Management (IHRM) Kenya in good standing; and
Demonstrate merit and ability as reflected in work performance and results. more

Duties and Responsibilities

Initiate, develop and implement Records Management policies and procedures;
Lead in development and implementation of the Records Management Strategy in the County;
Provide a framework to guide staff in the management and use of the departmental records systems;
Prepare budget estimates and work plans for registries to ensure adequate allocation of... resources;
Develop and implement sound security of information and records to safeguard private and confidential data of the County;
Coordinate the provision of efficient and effective management of registry services;
Provide leadership in training, capacity building, mentoring and coaching of Directorate staff to inspire and motivate them;
Sensitize Staff on creation and management of records management systems;
Custodian of County Government records;
Design and develop digital filing system and efficient records retrieval systems in the county;
Ensure compliance with relevant legislations and regulations; and
Liaise with Kenya National Archives and Documentation Services on Appraisal and disposal of records.

Requirements for Appointment 

For appointment in to this grade, an officer must have: -

Served in the grade of Assistant Director, Record Management, Job group CPSB05/‘P’ in the Public Service, for a minimum period of three (3) years or in a comparable and equivalent position in the wider Public Service or Private Sector; 
Bachelor’s degree in Information Science, Records Management or its equivalent from a university recognized in Kenya; 
Master’s degree in Records and Archives Management or its equivalent from a university recognized in Kenya; 
Membership of Kenya Association of Records Managers and Archives (KARMA) or an equivalent professional body; and
Certificate in Strategic Leadership Development Programme (SLDP) lasting not less than six (6) weeks from a recognized institution. more