Duties and Responsibilities

Word and data processing;
Operate office equipment;
Ensure security of office equipment, documents and records;
Attend to visitors/clients;
Handle telephone calls and appointments;
Maintain diary and scheduling of meetings;
Ensure an up to date filing system in the office; supervision of office cleanliness;
Handle routine correspondences; and
Manage office petty cash.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum period of three (3) years;
Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council inthe following subjects:

Typewriting III (minimum 50 wpm)/Computerized Document processing III;
Business English III/Communications II;
Office Practice II;
Commerce II;
Secretarial Duties II; and
Office Management III/Office Administration and Management III.



 OR

Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the KenyaSchool of Government or any other recognized institution;
Certificate in Computer Applications from a recognized institution and
Shown merit and ability as reflected in work performance and results