Duties and responsibilities at this level will entail: -


Conduct and oversee regular patrols to maintain the safety of all buildings and grounds.
Supervise and coordinate daily activities of the outsourced security team to ensure campus safety.
Monitor and control access to Institute facilities and ensure only authorized personnel enter.
Respond to security breaches, alarms, and... emergencies promptly and efficiently.
Monitor security equipment such as surveillance cameras and alarms.
Lead responses to security breaches, alarms, and emergencies in coordination with the outsourced security team.
Enforce Institute security policies and regulations to ensure a safe environment.


For appointment to this grade a candidate must:


Be a holder of a Diploma in Criminology or its equivalent from a recognized institution. 
Have at least six (6) years relevant work experience.
Have a certificate of Good Conduct, Firefighting Certificate, and First Aid among other short courses certificates.
Demonstrate outstanding administrative ability in controlling security guards.
Candidates who have served in the Disciplined Forces of Kenya shall have an added advantage.
Knowledge of data protection laws will be an added advantage. 
Be proficient in computer applications and
Have working knowledge in use and analysis of CCTV data more

Duties and responsibilities at this level will entail: -


Providing leadership in the planning, organization, and coordination of all security operations at the Institute.
Developing and implementing institutional security policies, procedures, and strategies in line with national laws and best practices.
Liaising with police and other relevant security agencies on matters related to... campus security, investigations, and court cases.
Ensuring the safety and protection of the Institute’s property, staff, students, and visitors.
Monitoring and assessing security risks and recommend appropriate preventive and corrective actions.
Overseeing the deployment and performance of security personnel across all Institute facilities.
Supervising security staff and ensuring discipline, efficiency, and professionalism in service delivery.
Maintaining quality assurance and safety standards across all security functions.
Preparing and submitting regular reports on security incidents, trends, and mitigation measures.
Coordinating emergency response procedures and security drills.


For appointment to this grade a candidate must:


Have at least six (6) years relevant work experience
Be a holder of a degree in Criminology or its equivalent from a recognized institution.
Have served as a Commissioned Officer, Disciplined Forces of Kenya with a Discharge Certificate.
Have a certificate of Good Conduct, Firefighting Certificate, and First Aid among other short courses certificates.
Demonstrate outstanding administrative ability in controlling security guards
Be proficient in computer applications
Have working knowledge in use and analysis of CCTV data. 
Knowledge of data protection laws is an added advantage. more

Duties and responsibilities at this level will entail: -


Sorting and classifying documents for filing;
Updating and maintenance of personnel records and file indexes;
Ensuring security of information and records in a registry/archive;
Receiving, sorting, opening, and dispatching related registers are maintenance;
Updating and maintaining file movement records;
Ensuring receipt and... proper dispatch of mails; and
Digitizing the Institute’s documents for circulation and archiving.


For appointment to this grade, an officer must have: -


At least four (4) years relevant work experience at the grade of Records Management Officer II or in a comparable position;
Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Information Sciences or equivalent qualifications from a recognized Institution;
Proficiency in computer applications relevant to records management, including electronic records management systems (ERMS), database applications, document imaging tools, and digital archiving platforms; and
Shown merit and ability as reflected in work performance and results. more

Duties and responsibilities at this level will entail: -


Operating and maintaining computing systems (hardware, software and networks) and data communication systems;
Preparing and monitoring of maintenance procedures;
Installing, upgrading and maintaining of computer software and hardware;
Providing support to end-users in the departments and computer labs;
Obtaining and setting of... computer software for ICT training labs; and
Providing support to the ICT Trainers and Computer Technologists in carrying out various laboratory/workshop activities.


For appointment to this grade an officer must have: -


At least six (6) years’ relevant work experience at the grade of Information Communication Technology Officer II or in a comparable position;
Bachelor’s Degree in any of the following disciplines: - Information Technology, Computer Science, Software Engineering, Computer Engineering or any other relevant and equivalent qualification from a recognized Institution;
Strong knowledge of ERP software, including relevant certification (Eg. Microsoft Certified: Dynamics 365 Business Central Functional Consultant Associate);
Proficiency in SQL, database management and programming languages relevant to ERP Customization; and
Knowledge of data protection laws is an added advantage.
Shown merit and ability as reflected in work performance and results. more

Duties and responsibilities at this level will entail: -


Providing guidance and procedures for operations and maintenance of computing systems (hardware, software and networks) and data communication systems;
Preparing and monitoring of maintenance procedures;
Coding/writing and testing computer programs;
Implementation of information systems;
Performing technical and systems... documentation;
Planning, designing and implementing the Institute corporate databases;
Performing database backups, monitoring, tuning and data recovery procedures;
Ensuring database security and assisting Computer Programmers with database issues;
Controlling and monitoring database usage; and
Development and maintenance of the Institute website.


For appointment to this grade an officer must have: -


Served for a cumulative period of eight (8) years relevant work experience, three (3) of which must have been in the grade of Information Communication Technology Officer I or in a comparable position;
Bachelor’s Degree in any of the following disciplines: - Information Technology, Computer Science, Software Engineering, Computer Engineering or any other relevant and equivalent qualification from a recognized Institution;
A Master’s degree in the relevant field will be an added advantage;
Strong knowledge of ERP software, including relevant certification (Eg. Microsoft Certified: Dynamics 365 Business Central Functional Consultant Associate);
Proficiency in SQL, database management and programming languages relevant to ERP Customization;
Knowledge of data protection laws is an added advantage.
Shown merit and ability as reflected in work performance more

Duties and responsibilities at this level will entail: -


Organizing and retrieving library books, publications, circulations and other related information;
Issuing publications/reading and research resources to Library users;
Sending reminder notices for overdue publications;
Updating the catalogue and shelving new and returned books, publications and other materials; and
Assisting... users on cataloguing and retrieving information from the library.


For appointment to this grade an officer must have: -


At least six (6) years relevant work experience;
Bachelor’s Degree in any of the following disciplines: - Library and Information Studies, Information Sciences, Knowledge Management, or equivalent qualifications from a recognized institution;
Proficiency in library-specific computer applications such as KOHA (Integrated Library System), DSpace (Institutional Repository), OPAC (Online Public Access Catalogue), and other digital library databases and cataloging tools; and
Knowledge of data protection laws is an added advantage. 
Shown merit and ability as reflected in work performance and results. more

Duties and responsibilities at this level will entail: -


Organizing and retrieving library books, publications, circulations and other related information;
Issuing publications to Library users and sending reminder notices for overdue publications;
Undertaking check-out process for library materials;
Promoting library resources;
Data collection on performance trends periodically and... updating the Knowledge Management System to serve any operational, reporting or strategic needs;
Implementing in-system workflows to ensure that Knowledge Management Systems are updated with current business processes; and
Updating the catalogue and shelving new and returned books, publications and other materials.


For appointment to this grade an officer must have: -


Served for a cumulative of at least eight (8) years relevant work experience, three (3) of which must have been in the grade of Librarian I or in a comparable position;
Bachelor’s Degree in any of the following disciplines: - Library and Information Studies, Information Sciences, Knowledge Management, or equivalent qualifications from a recognized institution;
Master's Degree in library science is an added advantage,
Membership registration to a relevant professional body;
Proficiency in library-specific computer applications such as KOHA (Integrated Library System), DSpace (Institutional Repository), OPAC (Online Public Access Catalogue), and other digital library databases and cataloging tools.
Knowledge of data protection laws is an added advantage.
 Shown merit and ability as reflected in work performance and results. more

Duties and responsibilities at this level will entail: -


Perform routine clerical duties such as filing, photocopying, scanning, and data entry.
Receive and direct visitors and telephone calls to the appropriate offices.
Type and format documents, letters, minutes, and reports as instructed.
Manage incoming and outgoing mail and correspondence.
Maintain and update departmental... records and document
Support the coordination of meetings, including booking venues and preparing materials.
Maintain inventory of office supplies and ensure timely requisitions.
Assist in the preparation and circulation of internal communication.
Provide logistical support during departmental events and functions.
Maintain confidentiality and security of office information and records.
Perform any other duties as may be assigned by the supervisor.


For appointment to this grade, an officer must have: -


At least four (4) years relevant work experience;
Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Human Resource Management, Political Science Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; data protection laws; and
Shown merit and ability as reflected in work performance and results.
Knowledge of data protection laws will be an added advantage. more

Duties and responsibilities at this level will entail: - 


Perform routine clerical duties such as filing, photocopying, scanning, and data entry.
Receive and direct visitors and telephone calls to the appropriate offices.
Type and format documents, letters, minutes, and reports as instructed.
Manage incoming and outgoing mail and correspondence.
Maintain and update departmental... records and document
Support the coordination of meetings, including booking venues and preparing materials.
Maintain inventory of office supplies and ensure timely requisitions.
Assist in the preparation and circulation of internal communication.
Provide logistical support during departmental events and functions.
Maintain confidentiality and security of office information and records.
Perform any other duties as may be assigned by the supervisor.


For appointment to this grade, an officer must have: -


At least six (6) years relevant work experience at the grade of Administration Officer II or in a comparable position;
Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Human Resource Management, Political Science Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;  
Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and
Shown merit and ability as reflected in work performance and results.
Knowledge of data protection laws will be an added advantage. more

Duties and responsibilities at this level will entail: -


Provide day-to-day administrative support to assigned departments or units within the Institute.
Implement filing systems for proper documentation, record-keeping, and secure retrieval of records.
Handle official correspondence including receiving, recording, dispatching, and tracking communications.
Maintain office registers,... schedules, and meeting calendars.
Organize logistics for internal and external meetings, workshops, and events.
Ensure availability and proper use of office supplies, equipment, and workspaces.
Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities.
Support the enforcement of administrative policies, government circulars, and service standards.
Liaise with other departments to facilitate timely flow of information and institutional coordination.
Handle inquiries and direct clients and visitors appropriately within the assigned office or division.
Assist in staff induction and orientation for newly recruited administrative support staff.
Perform any other duties as may be assigned from time to time.


For appointment to this grade a candidate must have:


Served for a cumulative period of at least eight (8) years relevant work experience, three (3) of which must have been at the grade of Administration Officer I or in a comparable position.
Master's Degree in a relevant field from a recognized institution;
Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
Membership to a relevant professional body is an added advantage;
Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and
Shown merit and ability as reflected in work performance and results.
Knowledge of data protection laws will be an added advantage. more

Duties and responsibilities at this level will entail: - 


Coordinate and oversee administrative functions across assigned divisions or units at Kenya-AIST.
Ensure effective document management systems, including filing, retrieval, and confidentiality of records;
Manage office correspondence, including dispatch registers and communication tracking systems.
Support the preparation of... departmental work plans, reports, minutes, briefs, and institutional records.
Organize and provide logistical support for internal and external meetings, events, and functions.
Monitor office operations and ensure availability of supplies, equipment, and other administrative resources.
Implement and enforce administrative policies, circulars, and service delivery guidelines across departments.
Promote compliance with government regulations, institutional standards, and operational procedures.
Support internal communication flow and inter-departmental coordination across the Institute.
Participate in institutional committees and task forces as assigned.
Support staff training, induction, and performance appraisal processes.
Any other duty that maybe assigned from time to time.


For appointment to this grade a candidate must have:


Served for a cumulative period of at least ten (10) years relevant work experience, two (2) of which must be post Master’s degree qualification work experience;
Master's Degree in a relevant field from a recognized institution;
Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices;
Membership to a relevant professional body is an added advantage;
Shown merit and ability as reflected in work performance and results;
Knowledge of data protection laws is an added advantage, and
Work experience in a higher education institution is an added advantage. more

Duties and responsibilities at this level will entail: -


Spearheading the development, implementation and review of financial and accounting policies, strategies, regulations, guidelines and procedures;
Ensuring financial prudence and discipline in financial accounting, planning, treasury management and budgetary controls in compliance with Public Finance Management Act (PFMA)... 2012;
Spearheading the preparation of the annual budget, Public Expenditure Review and Mid-Term Expenditure Framework (MTEF) of budget proposals and cash flow projections;
Initiating proposals seeking funds for additional expenditure;
Analyzing budget estimates and monitoring commitments on expenditures for recurrent, development and donor funds;
Coordinating tax planning and administration in compliance with relevant laws;
Ensuring safe custody of cash, cheques, financial records and other accountable documents;
Maintaining an inventory on all bank accounts of the Institute and their approved signatories;
Spearheading preparation and submission of financial and management reports in accordance with the laid down guidelines;
Overseeing the day to day running of the financial matters in the Institute;
Advising the Ag. Principal /Vice Chancellor and the Council on the financial position of the Institute and actions which should be taken to advance its position.


For appointment to this grade a candidate must have:


A cumulative period of at least Twelve (12) years relevant work experience, three (3) of which must have been in a senior supervisory role preferably in a learning institution.
 Master's and bachelor’s degree in finance or accounting field or its equivalent from a recognized institution.
Certified Public Accountant (CPA-K),
Member of the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing.
Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices
 Shown merit and ability as reflected in work performance and results.
Have work experience in a higher education institution and evidence of relevant professional development initiatives.
Knowledge of data protection laws is an added advantage. more

Job purpose

The Electrician will be responsible for installing, maintaining, and repairing electrical systems, ensuring safe and reliable operations. The officer will be responsible for troubleshooting matters related to electrical supply, conducting regular inspection, and ensuring operations of the Institute run uninterrupted.

Duties and Responsibilities;

Perform routine maintenance and... repairs on electrical systems and equipment.
Ensure continuous electrical power supply.
Diagnose and resolve electrical problems, including faults in wiring, circuits, and devices.
Carry out routine checks on electrical works and equipment.
Conduct inspections of electrical systems to identify and address potential issues.
Work with other maintenance and construction staff to support building projects and facility improvements.

Person Specification
For appointment to this grade a candidate must

Have passed Government Trade Test Certificate Grade III in Electrical Installation.
Have at least three (3) years relevant work experience.
Be Proficient in computer applications; and
Have shown merit and ability as reflected in work performance and results.
First Aid certificate will be an added advantage. more

Job purpose
The Plumber is responsible for maintaining, and repairing plumbing systems and fixtures in the Institute. The Plumber will ensure that all plumbing systems are functioning efficiently, addressing any plumbing issues that arise, and performing routine inspections and preventative maintenance. The Plumber will work to ensure that all plumbing installations meet safety and regulatory... standards, contributing to the smooth operation and safety of the infrastructure.
Duties and Responsibilities

Perform routine maintenance and emergency repairs on plumbing systems and fixtures.
Identify and troubleshoot plumbing problems, including leaks, blockages, and system failures.
Adhering to safety standards and plumbing codes to ensure allinstallations and repairs are up to code.
Conduct regular inspections of plumbing systems to prevent issues and ensure proper functionality.
Work with maintenance and construction teams to support facility upgrades and repairs.

Person Specification
For appointment to this grade a candidate must:

Have at least three (3) years relevant work experience at the grade of Artisan III or comparable position.
Have passed Government Trade Test Certificate Grade III in Plumbing.
Be Proficient in computer applications; and
Show merit and ability as reflected in work performance and results. more

Job purpose
The Driver will be responsible for providing safe and efficient transportation services for Institute staff, students, and visitors
Duties and responsibilities

Carrying out routine checks on vehicles;
Driving motor vehicle as authorized;
Maintaining work tickets for vehicles assigned;
Ensuring security and safety for the vehicle on and off the road;
Ensuring safety of persons... and/or goods in the vehicle;
Timely reporting of accidents and follow up of police abstract;
Maintaining cleanliness of the vehicle;
Detecting and reporting malfunctioning of vehicles; and
Maintaining records on repairs and maintenance.

Person Specification
For appointment to this grade a candidate must:

Have at least three (3) years relevant work experience.
Have Kenya Certificate of Secondary Education mean Grade D (plain) or equivalent qualification;
Have a Valid driving license free from any current endorsements and valid for any of the classes of vehicles or plants which the officer is required to drive;
Have Passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology (KIHBT) or Ministry of Roads and Public Works;
Have a Refresher Driving Course lasting not less than one week from KIHBIT or any other recognized institution
Have First-Aid Refresher Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
Have passed Suitability Test for Drivers Grade III from Kenya Institute of Highway and Building Technology or Ministry of Roads and Public Works;
Have a Valid certificate of good conduct from the Directorate of Criminal Investigations;
Be Proficient in computer applications; and
Have Shown merit and ability as reflected in work performance and results. more

Job purpose
The Corporate Communication Officer will coordinate, direct and manage internal and external public relations activities within the 9 Institute; and promote good working relations with the public and stakeholders.
Duties and Responsibilities

Implementing corporate communications policies, strategies and programmes;
Implementing media relations and internal communications... programmes;
Reviewing media supplements and documentaries, press/media releases and features;
Managing and updating social media platforms;
Developing a public Technopolis framework for purposes of public awareness;
Maintain a photo gallery for the Institute;
Coordinating media/advocacy fora;
Developing and updating a database for media contacts;
Providing communication linkage between the Institute and stakeholders;
Editing and production of communication materials, publications, press, statements/releases and writing opinions;
Ensuring adherence to the corporate brand;
Developing information education communication materials;
Analyzing information on communication needs assessment, perceptions, attitude, corporate reputation and recommend intervention measures; and
Reviewing communication materials, including press releases, talking points, reports, speeches, web material and videos.

Person Specification
For appointment to this grade a candidate must:

Have a Bachelor’s degree in any of the following: Public Relations, Corporate Communications, Journalism, Journalism and Mass Communication, Mass Communication, Communications and Public Relations, International Relations and Diplomacy, Communication Studies, Communication and Media or equivalent qualification from a recognized institution;
Must have at least three (3) years of relevant experience, and
Be Proficient in computer applications. more

Job purpose
The Caretaker/Security Officer will be responsible for ensuring the safety and security of Kenya AIST's premises and facilities. The Security Officer will be in charge of monitoring access to the institution, responding to emergencies, and upholding the overall security standards for staff, students, and visitors. The Caretaker/Security Officer will oversee basic upkeep and... maintenance tasks to ensure that the physical environment is well- 8 maintained and functional, contributing to a safe, secure, and conducive atmosphere for living, learning and research.
Duties and responsibilities:

Conduct and oversee regular patrols to maintain the safety of all buildings and grounds.
Supervise and coordinate daily activities of the outsourced security team to ensure campus safety.
Monitor and control access to Institute facilities and ensure only authorized personnel enter.
Respond to security breaches, alarms, and emergencies promptly and efficiently.
Monitor security equipment such as surveillance cameras and alarms.
Lead responses to security breaches, alarms, and emergencies in coordination with the outsourced security team.
Enforce Institute security policies and regulations to ensure a safe environment.

Person Specification
For appointment to this grade a candidate must:

Be a holder of a Diploma in Criminology or its equivalent from a recognized institution.
Have served as a Commissioned Officer, Disciplined Forces of Kenya or any other reputable security firm with a Discharge Certificate.
Have a certificate of Good Conduct, Firefighting Certificate, and First Aid among other short courses certificates.
Have at least six (6) years relevant work experience.
Demonstrate outstanding administrative ability in controlling security guards.
Be proficient in computer applications. more

Job purpose
The purpose of the Finance and Accounts Officers will be to provide quality accounting and financial advisory services through implementation of accounting policies, monitoring revenue collection and expenditure as approved by the Institute Management Board and the Council.
Duties and responsibilities:

Preparing payment vouchers and committal documents for examination;
Verifying... data recorded in the cash book;
Validating bank transactions and entries in bank statements;
Validating receipts and payments;
Updating ledgers and supporting preparation of financial reports;
Verifying balance cashbooks, imprests, and advance ledgers;
Undertaking bank deposits, dispatch of cheques and cash withdrawal; and
Preparing bank reconciliation statements.

Person Specification
For appointment to this grade a candidate must:

Have a Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Management (Accounting/Finance Option), Business Administration (Accounting/Finance Option) or equivalent qualification from a recognized Institution.
Must have at least three (3) years of relevant experience.
Must be proficient in computer application skills. more

Job purpose
The Housekeeper will be responsible for ensuring the cleanliness, hygiene, and overall upkeep of Institute facilities, including lecture rooms, offices, halls of residence, and common areas. Their main role will be to maintain a clean, safe, and conducive living, working and learning environment for students, staff, and visitors by performing regular cleaning duties, managing... cleaning supplies, and ensuring that all spaces meet the Institute's standards for cleanliness and order.
Duties and responsibilities

Oversee allocation of residential houses/units to students and staff per the approved policy.
Maintain high standards of cleanliness in the Institute.
Coordinate and supply necessary cleaning materials and detergents to facilitate smooth operation of housekeeping services.
Inspect conditions of the allocated houses/rooms and ensure maintenance requests are received by the Estates Department in a timely manner.
Maintain upto date housekeeping inventory at the Institute

Person Specification
For appointment to this grade a candidate must:

Have a Bachelor’s degree in either of the following specializations: Hotel Management, Hospitality Management, Institutional Management or equivalent qualification from a recognized institution,
Have a cumulative period of six (6) years relevant work experience,
Have Firefighting and First Aid Certificate among other short courses certificates; and
Be proficient in computer applications; and
Shown merit and ability as reflected in work performance and results. more

Job purpose
The Estate Management Officer will be responsible for overseeing the maintenance, development, and efficient operation of the Institute's physical infrastructure and facilities. This includes coordinating management of campus buildings, grounds, and utilities, ensuring safety and compliance with regulatory standards, and coordinating maintenance, repairs, and renovations to provide a... conducive learning and working environment for students, staff, and faculty.
Duties and responsibilities

Develop and implement property management strategies, policies and plans.
Ensure compliance with all applicable laws and regulations.
Coordinate property valuations.
Coordinate the monitoring and evaluation of various Institute estates projects.
Oversee and coordinate maintenance and letting of premises.
Assist administration in updating Lease Agreements.
Carry out regular inspection of the premises.

Person Specification
For appointment to this grade a candidate must:

Have a Bachelor’s Degree in any of the following areas: Land Economics, Building Economics, Estate Management, Property Management and Valuation, Facilities Management, or equivalent qualifications from a recognized Institution;
Have at least six (6) years relevant work experience at the grade of Estate Maintenance Officer II or in a comparable position;
Be proficient in computer applications; and
Shown merit and ability as reflected in work performance and results. more