Duties and Responsibilities: -


Driving the Authority vehicle as authorized;
Maintaining cleanliness of the vehicle;
Carrying out minor mechanical adjustments;
Recognizing and reporting mechanical defaults of the vehicles;
Ensuring security and safety of the vehicle on and off the road;
Monitoring and reporting expiry of insurance policies for motor vehicles;
Overseeing transport... management;
Preparing and submitting reports on transport when need arises; and
Ensuring safety of passengers and/or goods therein.
Any other duties as assigned from time to time


Person Specifications

For appointment to this grade a candidate must have: -


At least served as a Driver for at least four (4) years;
Minimum KCSE C- (minus) or its equivalent;
The Occupational Trade Test II Certificate OR its equivalent
A valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;
A valid Certificate of Good Conduct;
A First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution;
An accident-free driving period of 5 years.
Fulfill the requirements of Chapter 6 of the constitution. more

Duties and Responsibilities


Maintaining calls register;
Answering and directing telephone calls;
Updating institutional telephone directory; attending to physically challenged visitors and staff;
Verifying telephone bills before payments; reporting promptly any switchboard defects to the supervisor;
Directing and guiding visitors; liaising with telephone service providers; providing... good customer care service;
Supervising and guiding junior staff;
Collecting customer information, analyzing customer needs and giving recommendations to the management.
Any other duties as assigned from time to time


Person Specifications

For appointment to this grade a candidate must have: -


At least four (4) years relevant Experience;
A Diploma Certificate in Public Relations, Mass Communication, Communication Studies, Journalism, International relations or any other approved equivalent qualifications from a recognized institution;
Minimum KCSE C- (minus) or its equivalent
Certificate in Telephone Operation, Reception and Front Office or its equivalent from a recognized institution;
Telephone Occupational Test II from a recognized institution;
Certificate in Customer Care from a recognized institution;
Demonstrated merit and shown ability as reflected in work performance and results;
Proficiency in computer applications; and
Fulfill the requirements of Chapter 6 of the Constitution. more

An officer at this level will work under the guidance of a Senior Officer.

Duties and Responsibilities

Specific duties and responsibilities will entail: -


Participating in the development resource mobilization polices, strategies and programs,
Review and implementation of resource mobilization policies, strategies and programs;
Identifying, research and mapping out potential donor... of resource mobilization;
Coordinating and participating in proposals writing for funding of the Authority’s programs;
Meetings with development partners;
Compiling data on the implementation of donor funded projects/programs;
Participating in conducting research on business growth opportunities; and
Creating awareness of the products available at the Authority through pamphlets, advertisements, publications etc.
Prepare compelling proposals, concept notes, and other fundraising materials.
Organize and participate in fundraising events and donor cultivation activities.
Any other duties as assigned from time to time


Person Specifications

For appointment to the grade of Resource Mobilization Officer a person must have: -


A Bachelor’s degree in social sciences or in Communications, Marketing, Public Relations, Business Development, Development Studies, International Relations, Public Administration and Business Administration or equivalent qualifications from a recognized institution;
Minimum KCSE C+ (plus) or its equivalent
Be a member of a relevant professional body where applicable;
Shown merit and ability as reflected in work performance and results;
Proficiency in computer applications; and
Fulfill the requirements of Chapter Six of the Constitution more

An officer at this level shall work under supervision of a senior officer.

Duties and responsibilities will entail: -


Writing and testing simple computer programs according to instructions and specifications;
Verifying, enhancing and testing simple computer programs according to instructions and specifications;
Installing and configuring computer systems; networks (LAN, WAN), and... software;
Providing user support; troubleshooting hardware and software problems, and training staff on ICT systems.
Repairing and maintaining ICT equipment and associated peripherals;
Maintaining an up-to-date ICT equipment register and issuance register;
Providing end user support and training users on effective and efficient use of ICT facilities; and
Assist in updating and maintaining the Authority’s website.
Ensuring data security, implementing security protocols, and adhering to relevant ICT policies and regulations.
Managing ICT projects, including upgrades, installations, and new system implementations.
Performing routine maintenance on ICT equipment, keeping hardware and software registers, and maintaining network documentation.
Staying up-to-date with new technologies and recommending improvements to the ICT infrastructure. 
Any other duties as assigned from time to time.


Person Specifications

For appointment to this grade an officer must have:


Bachelor’s degree in any of the following fields: Information Technology, Computer Science, Business IT, Software Engineering, ICT Project Management, Computer Engineering or other relevant and equivalent qualifications from a recognized Institution.
KCSE C+ or its equivalent;
Fulfilled the requirements of Chapter Six of the Constitution more

An officer at this level will work under supervision of a senior officer.

Duties and responsibilities


Assist in drafting press releases and responding to media inquiries about the Authority.
Assist in arranging speaking engagements for the Authority ’s leadership and maintaining contacts within the media.
Assist in writing branding/marketing materials or coordinating promotional... events
Assist in Media monitoring and maintaining relations with various entities, including the press, the government, stakeholders or interest groups representing the PBOs sector
Assist in events management and other stakeholder sensitization programs to develop charitable sector knowledge
Assist in managing digital and media relations, including regularly updating the Authority’s website and social media handles, information sharing and invitations for PBORA events.
Assist in Responding to all queries in respect of PBORA from the general public, media, special interest groups etc;
Assist in collecting, receiving and communicating information that may inform PBORA strategic direction.
Assist in preparing and submitting weekly, monthly and periodic reports within schedule and up to standard.
Assist in developing and distributing information, Education and Communication materials
Assist in maintaining and regularly updating the database and stakeholder contacts
Assist in preparing public relations materials to be used in various Authority events
Assist in monitoring communication trends and other pertinent PBO issues
Assist in organizing events, including press conferences, exhibitions, open days, workshops and trade-fairs
Assist in keeping calendars and diarize events (editorial, press conferences, events)
Proper filing, folioing and maintain Corporate Communication Division registry
Take newsworthy videos and photographs for the Authority ’s media gallery
Assist in compiling, receiving and resolving all complaints and updating the Authority’s complaints register
Assist in compiling CSR and publicity reports and preparing proposals for Committee meetings
Assist in organizing and execution of Public Relations campaigns and events
Assist in conducting customer satisfaction surveys
Assist in editing publicity and communication materials as advised
Any other duties as assigned from time to time


Person specification

For appointment to this grade an officer must have at least:


Bachelor’s degree in Public Relations, Communications, Journalism or any other equivalent qualifications from a recognized institution
Minimum KCSE C+ (plus) or its equivalent;
Proficiency in computer applications;
Fulfill the requirements of Chapter Six of the Constitution. more

An officer at this level will work under guidance and supervision of a senior officer.

 Job Specification

The duties and responsibilities of the officer will entail assisting in: -


Sourcing for goods, works and services as per the procurement law;
Raising purchase orders for goods and services for approval;
Liaising with suppliers to ensure timely delivery of goods and... services;
Maintaining and update a list of prequalified suppliers;
Assisting in undertaking market surveys to ensure the Authority obtains value for money;
Ensuring safe custody of all procurement records; and
Participating in the opening quotations.
Develop and implement procurement strategies and plans aligned with the organization's needs and budget.
Prepare and manage procurement documents, including requests for proposals (RFPs), purchase orders, and contracts.
Ensure procurement processes are fair, transparent, and compliant with relevant regulations (e.g., Public Procurement and Asset Disposal Act, 2015 in Kenya
Establish and maintain an efficient inventory management system.
Monitor stock levels, track inventory movements, and minimize stock outs or excess inventory.
Ensure proper storage and handling of goods to maintain quality and prevent loss or damage.
Conduct regular stock takes and reconcile inventory records.
Ensure all supply chain activities comply with relevant regulations and organizational policies.
Prepare regular reports on supply chain performance, including procurement, inventory, and logistics.
Maintain accurate records of all supply chain transactions
Any other duties as assigned from time to time.


For appointment to this grade, a candidate must have: -


Bachelor’s degree in Procurement & Supplies Management, Business Administration, or other relevant field from a recognized institution;
Proficiency in computer applications 
Minimum KCSE C+ (plus) or its equivalent
Member of professional body either KISM or CIPS; and
Fulfilled the requirements of Chapter 6 of the Constitution. more

Job Specification


An officer at this level will work under the guidance of a Senior Officer.


Duties and responsibilities

Specific duties and responsibilities will entail: -


Participating in undertaking investigations;
Collecting, tabulating and recording of data concerning compliance on PBOs to the code of conduct and other regulations;
Preparing reports on... investigations;
Making follow ups on implementation of recommendations to PBOs;
Generating notices and reminders for non-compliant PBOs.
Performing any other task as directed by the supervisors
The officer will handle and document complaints related to PBO activities, assessing their validity and potential for further investigation.
Conducting Investigations through gathering evidence, interviewing witnesses, and analyzing data related to potential violations. 
Ensure PBOs adhere to relevant regulations, codes of conduct, and other legal frameworks.
Issuing warnings, imposing penalties, or recommending further actions.
 Preparing detailed reports on investigations, including findings, analysis, and recommendations for action. Accurate record-keeping of all cases and investigations is essential.
The officer will collaborate with other government agencies, relevant PBOs, and other stakeholders to share information, coordinate efforts, and promote compliance within the PBO sector.
Contribute to the development of enforcement strategies and procedures, ensuring a consistent and effective approach to regulatory oversight.
Risk Assessment:
Participate in risk assessments to identify potential areas of non-compliance and develop strategies to mitigate risks.
Any other duties as assigned from time to time


Person Specifications

For appointment to this grade, an officer must have:


Bachelor’s degree in Criminology or related discipline from a recognized Institution;
Minimum KCSE C+ (plus) or its equivalent
Membership and in good standing of a relevant professional body/Institution where applicable;
Proficiency in computer applications;
Fulfilled the requirements of Chapter Six of the Constitution more

Job Specification


An officer at this level will work under the guidance and supervision of Senior Registration Officer.


Duties and responsibilities

Specific duties and responsibilities will entail: -


Advising PBOs on registration services;
Receiving recording and scrutinizing all PBOs Annual Returns;
Developing a list of all PBOs due dates for submission of annual... returns; 
Preparing weekly summaries on registration services comprehensive data base of PBOs and their Annual Returns status;
Preparing monthly reports on registration and post-registration services;
Compiling applications on registration of PBOs;
Conducting record searches with relevant government departments;
Receiving and scrutinizing requests for post registration services such as request for work permits, change of officials, recommendation letters and all other post registration services
Any other duties as assigned from time to time


Person Specifications

For appointment to this grade, an officer must have:


Must have served as a Senior Assistant Registration officer for at least three (3) years;
Bachelor’s Degree in any of the following fields: Development Studies, Project Management, Social Sciences, Commerce, Business Administration or Business Management (Strategic Management option) or other relevant and equivalent qualifications from a recognized institution.
Minimum KCSE C+ (plus) or its equivalent;
Membership and in good standing of a relevant professional body/Institution;
Proficiency in computer applications;
Fulfilled the requirements of Chapter Six of the Constitution more

Job Specifications


An officer at this level will work under direct supervision of a senior officer.


Duties and Responsibilities


Attending to visitors/clients;
Handling telephone calls and enquiries;
Handling customer inquiries and complaints;
Ensuring security of office records, equipment and documents;
Ensuring confidentiality of office information;
Record keeping for... correspondences and file movement;
Managing office protocol and etiquette;
Managing petty cash for the respective office;
Maintaining an up to date file movement register;
Coordinating the general administration of the respective department/office;
Coordinating schedule of meetings and appointments for the respective departments/office;
Coordinating travel arrangements for the respective departments/office;
Coordinating appointments and travel itineraries for the ED/Deputy Director/ Manager;
Preparing responses to simple routine correspondence for the ED/Deputy Director/Manger; and
Monitoring procedures for record keeping for correspondences.
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned.
Any other duties as assigned from time to time


Person Specifications

For appointment to this grade a candidate must have: -


Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
Minimum KCSE C+ (plus) or its equivalent;
Have passed the following examinations from the Kenya National Examinations Agency (KNEC);

Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
Shorthand III (120 w.p.m);
Business English III/Communications I;
Office Management III/Office Administration and Management III;
Secretarial Duties II;
Commerce II;


Proficiency in computer applications;
Demonstrated results in work performance;
Meet the provision of Chapter Six of Constitution. more

An officer at this level will work under guidance and supervision of a senior officer.

Job Specification

The duties and responsibilities of the officer will entail: -


Undertaking audit assignments in line with the approved audit work plan to confirm the adequacy and effectiveness of governance, risk management and control;
Performing substantive and compliance testing of accountable... records and documents and prepare working papers;
Providing input in preparation of audit reports for audit engagements executed; and
Assisting in evaluating progress and effectiveness of action taken to implement audit recommendations received from internal and external audits.
Reviewing financial statements, operational processes, and compliance with regulations and internal policies.
Assessing the effectiveness of controls in place to mitigate risks and prevent fraud.
Identifying potential risks and recommending strategies to manage or mitigate them.
Documenting findings, conclusions, and recommendations for management.
Effectively communicating audit results and recommendations to management and other relevant parties.
Tracking the implementation of recommended actions to address identified issues.
Investigating potential fraud and recommending preventative measures.
Any other duties as assigned from time to time.


Person Specification

For appointment to this grade, an officer must: -


Have Bachelor’s Degree in Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized university;
Certified Public Accountant (CPA) or Associate of Certified Chartered Accountant (ACCA);
Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body;
Minimum KCSE C+ (plus) or its equivalent
Be proficient in computer application skill; and
Fulfilled the requirements of Chapter 6 of the Constitution. more