Duties and responsibilities


Responsible for advising the Institute towards achieving its business strategy on all aspects of management of the Finance, Human Resource and Administration, which include Finance, Human resource management, administration and ICT.
Formulating, Implementing and reviewing of policies and strategies on Finance, Administration, HR and ICT
Interpreting and... implementing the Institute’s administrative policies as formulated by the Board.
Implementing the Institute’s Finance, Human resources, Administration and ICT policies, procedures and strategies objectives;
Coordinating day to day activities in Finance, Human Resource Administration and ICT
Budgeting, Cash flow Management and compliance with all Financial Statutory obligations.
Recruiting, deploying and development of staff.
Managing outsourced services and hire of Institute facilities.
Managing repairs, maintenance and overall cleaning in the Institute
Managing security services in the Institute.
Managing transport services in the Institute
Providing guidance financial management and control for the Institute and ensure the financial sustainability
Providing overall administrative support services in the Institute


Requirements for the job


Master’s Degree in any of the following disciplines: HRM, Strategic Management, Business Administration, Economics, Finance, Accounting, Public Administration or an equivalent qualification from a recognized institution
Bachelor’s Degree in any of the following disciplines: Commerce, Business Administration, Public Administration; Office Management, Education, Human Resource Management, Public/ Mass Communication, Communication Studies and social science or an equivalent qualification from a recognized institution;
A Minimum of ten (10) year’s relevant work experience, at least five (5) Years’ experience in Senior Management position.
Certified accountant CPA-K or Certified Human Resource Management Professional CHRP (K)
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Valid practicing certificate.
Membership to IHRM or ICPAK.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010. more

Duties and responsibilities


Oversees the implementation of systems and strategies that guarantee reliable, efficient inland waterways Cargo transport services that meet customer satisfaction;
Attends stakeholder engagement activities to foster business relationships, enhanced cargo availability and future opportunities;
Coordinates provision for ship maintenance equipment to ensure... effective, efficient and safe marine operations;
Prepares and implements divisional annual budget and the procurement plan;
Participates in evaluation of business performance of the marine services;
Prepares and presents periodic reports to management;
Participates in identifying, reviewing and implementing use of new technology in Marine operations management;
Participates in formulation and implementation of the Safety Management Plans (SMP) in Marine operations;
Ensures investigations of all accidents/incidents are carried out for the purpose of identifying the root cause and implementing remedial action to stop recurrence;
Participates in preparation of proposed tariffs adjustments for marine freight;
Define performance management KPIs to monitor operational success against objectives
Regularly review the level of operational demand to ensure sufficient staffing levels in the interests of safety and operational efficiency
Ensure all planned maintenance, operational and other records are properly maintained
Optimize the utilization of vessels, equipment, and personnel to enhance operational efficiency
Provide regular updates on operational performance to senior management
Develop and implement emergency response plans to address potential crisis or unforeseen events
Ensure compliance with relevant laws and regulations
Motivates, develops and appraise staff in the section to achieve business and people objectives;
Implements formulated corporation’s business and strategic plans;
Coordinates performance contracting targets and work plans in achieving inland ways services objectives;
Identifies and documents marine services risks; Identify potential risks and develop mitigation strategies to safeguard personnel and vessels
Participates in identifying and implementing change initiatives to achieve the desired culture and business plans;
Supports the implementation of HSE management systems in compliance with corporation safety policy;
Monitors ship port activities to avoid environmental and water pollution;
Ensures that appropriate personal protective equipment is available, in good condition, and sufficient for all staff working under you;
Ensure compliance of Quality Management System in marine section by ensuring operation processes meet the requirements of ISO Standards.


Requirements of the Job


Master’s degree in any of the following disciplines: Business Administration, Marketing, Strategic Management, Law, Mechanical Engineering, Maritime Operations or relevant social and physical sciences from a recognized Institution.
Bachelor’s degree in any of the following disciplines: Business Administration, Marketing, Strategic Management, Law, Mechanical Engineering, Maritime Operations or relevant social and physical sciences from a recognized institution.
A Minimum of ten (10) year’s relevant work experience in marine related field including cargo handling or port management, at least five (5) Years’ experience in Senior Management position.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competences


Understands the mandate of the Corporation.
Leadership skills.
Oral and written communication skills.
Report writing skills.
Interpersonal and negotiation skills
Analytical skills more

Duties and responsibilities


Determining the objectives and scope of audit and develop overall programme for approval.
Supervising and assigning resources to Audit teams and assigning tasks to achieve audit objectives.
Executing audit in accordance with Auditing standards.
Reviewing Audit reports from Audit teams to ensure quality and achievement of Audit objective.
Liaising with... Management and auditees in the planning and conducting of audit assignment.
Reviewing work papers, evidence and reports of the audit team to ensure that audit conclusions are consistent with the evidence received and well-documented.
Coordinating and conducting exit audit meeting/conferences with Management of the audited area to discuss findings, emerging risks and actions to address identified risks.
Following up on audit recommendations to confirm the adequacy of implementation of agreed action plan.
Identifying, implementing and benchmarking best practices in Internal Audit.
Preparing Board Audit Committee papers and minutes, policies and procedures.
Monitoring the budget of internal audits.


Requirements for the job


Master’s Degree in any of the following: Business Administration, Finance, Engineering, Information Technology or their equivalent qualification from a recognized Institution.
Bachelor’s Degree in Commerce (Accounting or Finance option) or other recognized equivalent qualifications.
Be in possession of any of the following: - CPA (K), CISA, CFE, CIA or its equivalent.
A Minimum of ten (10) year’s relevant work experience, at least five (5) Years’ experience in Senior Management position.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Member of a professional body – Institute of Certified Public Accountant of Kenya (ICPAK) and or Institute of Internal Auditors of Kenya (IIA-Kenya).
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competences


Strong written and oral skills.
Strong analytical and critical thinking and research skills,
Ability to maintain professional status and keep abreast with evolving internal audit trends through continuous education.
Demonstrated merit and ability as reflected in work performance and results. more

Duties and Responsibilities


Oversees formulation, development and implementation of divisional plans and maintenance procedures.
Provides engineering advice to the department on electrical, signaling and communication engineering functions.
Oversees design and planning of electrical, signaling and communication projects.
Facilitates the development and approval of rolling stock, plant... and equipment policies and standards.
Leads in the development of divisional maintenance and development programs for electrical, signaling and communication systems in order to meet requirements for train and marine operations.
Oversees implementation of electrical, signaling and communication systems scheduled and unscheduled maintenance within the Corporation.
Responsible for electrical engineering designs and drawings and specifications revisions.
Review and recommends new systems that enhances the effectiveness and efficiency of the division in carrying out electrical, signaling and communication development and maintenance.
Participates in rail incident and accident investigation for the purpose of identifying the root cause and implementing remedial actions to stop recurrence.
Oversees preparation of technical and functional specifications requirements for tender documents to enable appropriate procurement of materials in the division.
Leads in conducting electrical, signaling and communication systems failure and trend analysis, engineering inspection and audit, material and component quality inspection and analysis to assist in divisional engineering decision making.
Oversees outsourced contractors and consultants for development and maintenance of electrical, signaling and communication systems.
Oversee the maintenance of electrical power stations, electrical power backup systems within the Corporation
Responsible for new electrical installations and power distribution in all buildings, workshops, electrical installations in all plant and equipment and maintenance of existing electrical installations in the corporation.
Responsible for undertaking statutory electrical tests and documenting them.
Ensures compliance with the applicable legal, statutory and regulatory requirements in undertaking electrical, signaling andcommunication maintenance and development.
Leads in keeping updated and relevant knowledge of modern electrical, signaling and communication systems maintenance techniques, maintenance equipment, production systems, procedures.
Responsible for championing safe working conditions in the division.
Participates in curriculum development for railway technical courses.
Provides mentorship professional growth strategies for divisional engineers and ensuring compliance with CPD requirements.
Oversees preparation and implementation of the divisions annual budget and procurement and disposal plan.
Leads in identification and management of divisional risks.
Leads in identifying and implementing change initiatives to achieve the desired culture and business plan.
Co-ordinates setting of divisional Key Performance Indicators and monitors its implementation.
Ensures development and implementation of business continuity plan for the division.
Oversees compliance of Quality Management System in the division by ensuring that business processes meet the requirements of ISO Standards.


Requirements for the job


Master’s Degree in Engineering, Project/Communication Management or equivalent qualification from a recognized institution.
Bachelor’s Degree in Civil/Electrical/Telecommunication or equivalent qualification from a recognized institution.
A Minimum of ten (10) year’s relevant work experience, at least five (5) Years’ experience in Senior Management position.
Registered by Engineers Board of Kenya as a professional Engineer.
Membership of the Institution of Engineers of Kenya (IEK) as a Corporate Member.
 Valid Annual Practicing License from the Engineers Board of Kenya.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Certificate in Project Management.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competencies


Leadership skills.
Oral and written communication skills.
Report writing skills.
Information Technology proficiency.
Interpersonal and negotiation skills.
Analytical skills more

Duties and Responsibilities


Participates in project conceptualization and preparation of identified infrastructure and landed asset projects.
Responsible for implementation of approved railway infrastructure and landed asset projects.
Manages outsourced contractors/ consultants.
Certifies payment certificates for outsourced contractors.
Participates in stakeholder engagement to... create awareness and support of the corporation’s infrastructure projects.
Leads in preparation and implementation of the divisional annual budget, procurement and disposal plan.
Provides mentorship and professional growth strategies for divisional officers and ensuring compliance with CPD requirements.
Facilitates development of engineering development and maintenance policies and standards.
Responsible for planning and development of major rehabilitation and renovation works.
Responsible for planning, execution and maintenance of permanent way infrastructure, bridges, civil works and signaling and telecommunication
Responsible for tools, plant & equipment’s (Heavy earth moving equipment, ballast tamping machines etc.) for maintenance and capital works.
Responsible for production facilities (depots, sleeper press).
Oversees the determination of maximum allowable section speed and imposition and lifting of Temporary Speed Restrictions across the network and imposition of strategic line blocks.
Facilitates approval for movement of out of gauge load in accordance to the standard dimensions.
Participates in preparation and updating of asset register for the railway and marine infrastructure.
Reviews and provides guidance on way leave application on railway right of Way to ensure railway safety is safeguarded.
Undertakes regular track inspection throughout the network to ensure maintenance schedules and practices are adhered to.
Ensure track availability for train operations as per best industry practice
Oversees investigation of railway accident/incidents in respect to
Permanent Way Infrastructure for expeditious restoration of the line.
Champions safe working conditions for the department staff.
Engages with other Government agencies on interaction of railway infrastructure with other modes of transport e.g. Road Authorities, pipeline, water service providers.
Responsible for implementation of Quality Management System for the division by ensuring that business process meets the requirements of ISO9001:2015 standard Chairs the divisional meetings.
Responsible for divisional performance contracting targets and work plan in achieving departmental objectives.
Communicates management decisions affecting the Division.
Identifies and keeps register and manages divisional risks.


Requirements for the job


Master’s Degree in Engineering, Project/Communication Management or equivalent qualification from a recognized institution.
Bachelor’s Degree in Civil/Electrical/Telecommunication or equivalent qualification from a recognized institution.
A Minimum of ten (10) year’s relevant work experience, at least five
(5) Years’ experience in Senior Management position.
Registered by Engineers Board of Kenya as a professional Engineer
Membership of the Institution of Engineers of Kenya (IEK) as a Corporate Member;
Valid Annual Practicing License from the Engineers Board of Kenya.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Certificate in Project Management
Proficiency in computer applications;
Meets the requirements of Chapter Six of the Constitution of Kenya 2010


Skills and Competencies


Leadership skills
Oral and written communication skills
Report writing skills.
Information Technology proficiency.
Interpersonal and negotiation skills.
Analytical skills
Proficiency in computer applications. more

Duties and Responsibilities


Coordinate the preparation, implementation, monitoring, evaluation, review, and reporting of the Strategic Plan.
Facilitate the formulation, implementation, monitoring, evaluation, and reporting of the Performance Contract.
Oversee the preparation, monitoring, evaluation, review, and reporting of activities in the Corporate Business Plan.
Lead the... preparation, monitoring, evaluation, and reporting of the Annual Work Plan and Budget.
Establish and maintain linkages with consultants and other stakeholders on economic matters.
Provide mentorship and capacity-building initiatives for staff in the division.


Requirements for the job


Master’s Degree in Economics, Mathematics, Statistics, Project Management, Monitoring & Evaluation or its equivalent qualification from a recognized institution.
Bachelor’s Degree in Economics, Mathematics, Statistics, Project Management, Monitoring & Evaluation or its equivalent qualification from a recognized institution.
A Minimum of ten (10) year’s relevant work experience, at least five  (5) Years’ experience in Senior Management position.
Registered with a Relevant Professional Body and in good standing.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competencies


Research skills, including research paper writing and presentation.
Problem-solving abilities.
Leadership, planning, and supervisory skills.
Strong written and oral communication skills.
Proficient report writing skills.
Excellent analytical and interpersonal skills.
Negotiation and counseling capabilities.
Demonstrated merit and ability in work performance and results. more

Duties and Responsibilities


Prepare financial budgets, reports, and statements related to the marketing and sales of the Corporation’s products and services.
Facilitate, monitor, and manage the absorption of the Division’s budget.
Formulate and oversee the implementation of sales and marketing strategies across all business units.
Monitor performance and prepare periodic... reports.
Identify and negotiate key strategic partnerships to boost business levels.
Lead liaison efforts with key government agencies to ensure customer satisfaction.
Establish vital linkages between customers and the operations team to achieve agreed service level agreements.
Develop business growth strategies and oversee implementation to ensure financial gains and customer satisfaction.
Provide market and customer feedback to business development teams for new business opportunities.
Conduct stakeholder engagements with key industry players, including shipping lines, clearing agents, and other logistics partners.
Manage cross-border relationships with regional clients to enhance business volumes and customer relationships.
Formulate and monitor customer retention and acquisition strategies across business units to improve services.
Continuously analyze changes in the business environment, including competitive analysis, and recommend remedial actions.
Monitor key customer account relationships to ensure customer satisfaction.
Formulate and implement pricing strategies, including setting rates, fares, and other charges.
Coordinate the implementation of feedback, market research, and customer communication.
Ensure business processes meet Quality Management System (QMS) requirements.
Coach, mentor, and develop staff using relevant human resource tools.


Requirements for the Job


Master’s degree in a business-related field from a recognized institution.
Bachelor’s degree in Commerce with a specialization in Marketing or equivalent from a recognized institution.
A minimum of ten (10) years of relevant work experience, with at least five (5) years in a Senior Management position.
Undertaken a management course lasting at least four (4) weeks from a recognized institution.
Registered member of MSK, CIM, or a relevant professional body.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competencies


Excellent communication and networking skills.
Teamworking skills.
Adaptability and the ability to manage multiple projects simultaneously.
Strong attention to detail.
Good organizational and planning skills.
Creativity, writing, and oral communication skills.
Commercial awareness.
Ability to maintain professional status and stay updated on evolving marketing trends through continuous marketing education. more

Duties and Responsibilities


Oversee the implementation of systems and strategies to guarantee reliable, efficient Passenger Train Service that meets customer satisfaction.
Analyze customer data and review policies and processes for service improvements.
Ensure customer satisfaction levels meet industry standards.
Propose mitigation actions to address service gaps.
Ensure improvements... in service levels and develop plans to resolve possible safety and security breaches.
Manage manpower deployment and develop on-the-job training programs to improve team members' capabilities.
Develop and implement marketing strategies to improve passenger performance.
Liaise with other departments for the provision of reliable rolling stock.
Participate in train schedules preparation and communication to the public.
Manage corporate clients in passenger services.
Participate in the preparation of proposed tariff adjustments for passenger services.
Ensure Company Policies are implemented in Passenger Services Operations.
Participate in supplier engagement and management.
Manage external contracts.
Participate in stakeholder engagement to build business relationships and identify future opportunities for Passenger Service Operations.
Coordinate performance contracting targets and work plans to achieve passenger service objectives.
Review and recommend optimal staffing capacity for the division to ensure uninterrupted service delivery.
Participate in identifying and implementing change initiatives to achieve desired culture and business plans.
Participate in budget planning.
Oversee the formulation and implementation of the Safety Management Plans (SMP) in Passenger Services Operations.
Ensure compliance with Quality Management System and Risk Management in Passenger Service Operations to meet ISO Standards.


Requirements for the Job


Master’s Degree in Leadership and Management or equivalent from a recognized institution.
Bachelor’s Degree in Business Administration or equivalent from a recognized institution.
Member of a relevant Professional Body.
A minimum of ten (10) years of relevant work experience, with at least five (5) years in a Senior Management position.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competencies


Management and Leadership skills.
Customer service skills.
Ability to demonstrate patience and remain calm in stressful situations.
Effective communication and interpersonal skills.
Ability to maintain confidentiality of information obtained in the course of work. more

Duties and Responsibilities


Develop and review the procurement and asset disposal plans in line with the law, manage their implementation by user departments, and advise/report on adherence to the plan.
Lead in reviewing and updating the Supply Chain Policy and Procedures Manual.
Oversee and maintain an updated and approved list of the Corporation’s registered suppliers.
Prepare... reports required in relation to the procurement of goods, works, and services, as well as contract management.
Develop the procurement strategy and reporting in line with policies, processes, and procedures.
Develop various supply chain plans, including risk management and contractor performance measurement plans, to increase efficiencies.
Provide Secretariat services for the tender evaluation and other Committees in line with the Procurement and Disposal Act.
Prepare statutory and other administrative reports as per guidelines.
Coordinate the preparation of contract documents and purchase orders.
Resolve procurement issues with suppliers, contractors, and consultants; develop capacity-building programs within the Corporation to ensure compliance with procurement policies and procedures.
Serve as the custodian of the Corporation’s Procurement Plan.


Requirements for the Job


Master’s Degree in a relevant field from a recognized institution.
Bachelor’s Degree in Procurement and Supplies Management, Procurement and Logistics, Commerce, Business Administration (Supplies Management Option), Economics, or equivalent qualifications from a recognized institution.
A minimum of ten (10) years of relevant work experience, with at least five (5) years in a Senior Management position.
Full membership to a professional body, either KISM or CIPS, and in good standing.
Certified Supplies Practitioner by KISM.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competences


Report and minutes writing skills.
Leadership, planning, and supervisory skills.
Strong written and oral communication skills.
Excellent analytical and interpersonal skills.
Demonstrated merit and ability as reflected in work performance and results. more

Duties and Responsibilities


Oversee the operations and smooth running of the Revenue Assurance and Credit Control function of the Corporation.
Ensure custody, review, and implementation of credit control and debt management policy.
Develop revenue recognition strategies to maximize the Corporation's revenue.
Develop internal controls to support revenue assurance management... activities.
Oversee timely and correct processing of customer invoices and billing of the same in the customers’ respective accounts.
Undertake client creditworthiness assessments, timely debt collection, and prompt institution of recovery measures.
Ensure vetting, creation, activation, and deactivation of debtor accounts are done in accordance with agreed rules and procedures.
Timely posting and updating of debtors' statements and GL accounts by undertaking necessary debtors’ reconciliations.
Prepare and submit timely revenue and debtors' reports and debt aging reports.
Advise management during development and periodic review of revenue-related charges, tariffs, and rates.
Advise management on the issuance of relevant discounts and appropriate provisions.
Oversee the extension of credit to customers.
Train and develop Revenue Assurance & Credit Control Division staff.
Provide support and take responsibility for the performance of the Revenue Assurance and Credit Control Division staff.
Approve credit adjustments in the customers’ accounts.
Ensure implementation and compliance with the Finance Policy Manual, Quality Management System (QMS), and Enterprise Risks Management (ERM) to facilitate sound governance.


Requirements of the Job


Master’s Degree in a relevant field from a recognized institution.
Bachelor’s Degree in Commerce/Finance or its equivalent from a recognized institution.
A Certified Public Accountant or its equivalent.
Registered member of ICPAK and in good standing.
A minimum of ten (10) years of relevant work experience, with at least five (5) years in a Senior Management position.
Undertaken a management course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Meets the requirements of Chapter Six of the Constitution of Kenya 2010.


Skills and Competences


Strong report writing and presentation skills.
Strong analytical and critical thinking skills.
Good interpersonal relationship skills.
Good time management and team leadership skills.
Ability to maintain professional status and keep abreast of evolving finance/accounts trends through continuous finance/accounts education.
Ability to maintain confidentiality of information obtained in the course of work.
Demonstrated merit and ability as reflected in work performance and results. more