About

Detail-oriented professional combining comprehensive administrative support with robust financial administration skills. Adept at handling complex scheduling, record management, ledger reconciliations, and expense reporting. Proactive problem-solver dedicated to improving operational workflows, ensuring accurate financial processing, and delivering seamless support to cross-functional teams

Skills

  • Office management and HR management
    10
  • English
    8

Experience

Pesi Ilangana

Work experience
  • February, 2022 - February, 2026
  • Fulltime
  • Office Administration & Logistics
  • [ ] Correspondence: Incoming/outgoing letters and emails tracked, logged, and filed. Standard drafts completed efficiently.
  •  Tracked every correspondence by register every Letters, Internal Memo, Savingram under Document Control Register.
  •  Create Hard copies file for each correspondence
  • [ ] Front Desk & Inquiries: Handled phone calls, welcomed visitors, and accepted deliveries professionally during standard hours (8:30 AM – 4:30 PM).
  •  It is not the case with the office set up because we are under MET office with one reception. Assist with the Direction of all visitors to our Project Division and settle all enquiries
  • [ ] Meetings: Organized logistics, followed up with participants, managed registration, and circulated accurate minutes promptly.
  •  Set up venue, catering, printing, supplies, sign in sheet, send out agenda and meeting documents.
  • [ ] Supplies & Assets: Office stationery kept stocked. Asset registers updated and coordinated with the Asset Management Officer.
  •  Stationery Supplies stock and reorder
  •  Assets Register are updated, recount and prepare for the Audit working together with AMO and finalise FAR for June 2026
  • 💰 Financial & Procurement Support
  • [ ] Purchase Orders: Registered all Purchase Order Requests and submitted them to the Project Accountant.
  •  Purchase Order Register is save on Shared Folder. Register every payment collate all supported documents ensure it is completed according to the Treasury Instructions Checklist.
  •  Added Task from the Accounts to Admin
  •  Staff Payroll
  •  Process Purchase Order/Payment Vouchers
  •  Process PAYE/WHT – Monthly – Tax /WHT Recon
  •  Process Bank Clearance/Tax Clearance for TT Contractors payment
  •  Process Members and Employees Contribution Monthly
  •  Process Redistribution of Funds/T-8/Vote Recon
  •  Direct Payment - Contractors
  • [ ] Payment Coordination: Collated supporting documents for invoices; coordinated required PMU signatures.
  •  Arrange all PO processed by Accounts officer to sign by all Parties
  • [ ] Procurement Filing: Kept comprehensive records of ongoing procurement processes and documentation.
  •  Hard Copy files are stored on shelf and shared, assist with the online advertisement of any TSRSP post.
  • [ ] Travel: Arranged project travel logistics, site visits, and invitation letters smoothly.
  •  Request Quotations for Travel Itinerary, Arrange for E-tickets to be issue. Send out travel plan and TA to all travellers, arrange accommodation and vehicle if necessary.
  • 👥 HR & Contract Management Support
  • [ ] Staff Records: Kept comprehensive, updated files for PMU staff, including an accurate leave register.
  •  Staff Leave Balance, timesheets and invoices are coordinated with staff and leave records are file on shared Drive.
  • [ ] Consultant Deliverables: Monitored and followed up on outstanding deliverables from external consultants, contractors, or suppliers.
  •  Most of the times are handled by Project Manager/CME the deliverables. Payments supported documents against deliverables are collated by myself and ensure that all deliverables are endorsed by MET and attached to invoice claimed.

Pesi Ilangana

Work experience
  • January, 2019 - December, 2021
  • Fulltime
  • Admin Officer – 2019-2022
  • Provide administrative services, managing PMU Schedules, arranging meetings and travel.
  • Create an electronic file for PMUStaff leave, track balance, submissions and advice PMU staff.
  • Handle electronic documents
  • Responsible for stocktaking and requirement to stationaries
  • Acquire quotations and communication with suppliers
  • Preparation of Information for project communications
  • Induct new staff on generic PMU procedures, policies and routines
  • Schedule appointment and meetings
  • Establish and manage a comprehensive and robust hard copy and e-copy filing system for the project
  • Ensure the PMU’s hard and electronic file are up to date, secured and easily accessible to the Unit’s staff
  • Ensure that the PMU has all the necessary SET Project information and publications
  • Develop and update and event’s database including an Annual Calendar of Events or Activities
  • Maintain fixed assets registry list, monitor quantity and condition of stocks
  • Trave Arrangements and attend to all necessary travel requirements of the Project
  • Provide secretariat and support services to meeting including setting up facilities taking notes etc

Pesi Ilangana

Work experience
  • January, 2015 - December, 2018
  • Fulltime
  • Raising Request RFQ, Reqs, ROP for budget owner to approve
  • Taking meeting minutes during Government and NGOs meeting
  • Facilitate meeting/training with Stakeholder and Government Ministries
  • Collecting invoices & quotes for process to procurement & finance
  • Ensure documents is complete to submit to procurement
  • Provide correct COA
  • Assist procurement and ensure advertisement is deliver in media
  • Ensure correct codes use to avoid back and forth of documents
  • Prepare NTF to explain when going against UN policies
  • Check and ensure correct calculations and break down provide
  • Follow up of invoice and payment with finance
  • Follow up attendance sheet for PRRP UNDP staff
  • Arrange induction program for new posts
  • Newly recruited to make sure contract are signed by HR Manager
  • Participate on HR Training, Finance and Procurement.
  • Follow up emails of government staff to provide report every end of each month
  • Provide updates to coms person
  • Provide updater quarterly report to Team Suva

Pesi Ilangana

Work experience
  • January, 2015 - December, 2018
  • Fulltime
  • Manage daily operation of the office
  • Manage program activities funded by NZAID (Youth in Business)
  • Organise Public Private Dialogue with Government Ministries and Members event on monthly basis.
  • Co ordinate commesnt from TCCI Members and process Position paper in relations to members comments on Tonga Bill.
  • Finance Administration for all the program activities funded by Pacific Leadership Program and New Zealand Aid Support Program.
  • Draft Annual Report for the Tonga Chamber of Commerce for the Annual General Meeting for all Sectors
  • Manages the amendment and changes to the Tonga Chamber of Commerce Constitution ensure that it is submitted to the Legal Advisor
  • Administer the Financials under the procurement procedures of Chamber of Commerce & Industry Inc

Pesi Ilangana

Education
  • January, 1991 - December, 1992
  • Fulltime
  • Diploma in Computing and Secretarial Studies

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