Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.


Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper... functioning of UNDP’s client–oriented procurement management system. 
Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.


Organize procurement processes for CO, projects, and collaborate with other UN Agencies.


Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects.
Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations. 
Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP).
Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. Implement internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems.
Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.


 Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.


Develop and update rosters of suppliers.
Implement supplier selection and evaluation.


Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.


Organize procurement training for operations and project staff.
Organize procurement training for vendors on e-procurement modules.
Synthesize lessons learned and best practices in procurement.
Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervises support staff in Procurement Unit


Requirements:

Education


Secondary education is required 
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.


 Experience, Knowledge, and Skills


Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage. 
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.
Experience in organize procurement processes for offices, projects, and collaborate with other organizations.
Experience in organizing procurement training.
At least 3 years in managing public sector procurement of goods and services would be an advantage.
Experience with implementing a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
Experience with the  implementation of procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. more

Duties and Responsibilities

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Ensures the elaboration and implementation... of operational strategies focusing on the achievement of the following results: 


Full compliance of operations activities with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (STREAM, Integrated Financial Dashboard, Office Budget IWP) and monitoring of achievement of results;
Supervises collaboration arrangements with current and potential partners, and client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements;
Reviews RH businesses processes mapping and operating environment and contributes to internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services;
Monitoring timely readjustment of the operations and provides inputs on legal considerations and risk assessment;
Ensures facilitation of knowledge building and sharing with regards to operations processes in the RH, highlighting lessons learnt/best practices and sound contributions to UNDP knowledge networks and communities of practice;
Supervises and approves Quantum use profiles ensuring total compliance with ICF. 


Ensures the project quality assurances and monitoring functions, focusing on the achievement of the following results:


Development of indicators, monitoring and tracking of results of the various projects in the resilience hub, in close coordination with all business units of the regional programme for Africa; 
Implementation of Project Quality Assurances (PQA) milestones, based on the Regional Programme for Africa guidelines; 
Implementation of donor intelligence and partnerships mapping, using the UNDP online interfaces, including the Unity Platform on Quantum+;
Tracking of corporate milestones, reporting obligations and other program milestones related to donor funded project, to strengthen the reputation of UNDP.


Contribute to the financial resources management, in close coordination with the RSCA, and focusing on achievement of the following results: 


Implementation of proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations; 
Performance of Level 2 Approving Officer in Quantum for voucher and Treasury transactions approvals, bank reconciliation, etc. Approval of pending disbursements as the “third authority” (checks, bank transfers, EFT), approval of bank reconciliations;
Management of cost-recovery mechanisms for RH services provided to projects and UN Agencies, including ensuring the preparation of proforma invoices for UN agencies; 
Organization and oversight of RH cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site; 
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained; 
Member of bank signatory panel. Transaction and stop payment approval on internet banking system; 
All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures. 


Actively support efficient procurement and logistical services focusing on achievement of the following results: 


Resilience Hub compliance with corporate rules and regulations in the field and contributes to the elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e- procurement promotion and introduction, performance measurement, PROMPT; 
Contributes to the elaboration of the Resilience Hub contract strategy including tendering processes and evaluation, guiding the management of contracts and contractor and legal implications; 
Supervision of procurement processes and logistical services in accordance with UNDP rules and regulations, OA acting as Level 2 Approving officer in Quantum for Purchase orders approvals; 
Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the RH’s assets;
Will be the focal point for all OMT related activities such as HACT, Resilience Hub Audit, private sector due diligence, MOSS & MORSS and Common premises. 


Actively supports common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:


Maintenance of coordinating machinery to assist in the implementation of activities on common services and implementation of the UN reform; 
Implementation of harmonized approach to common services management with analysis of requirements and elaboration of proposals on common services based on best operational practices;
Research and identification of systems and applications for optimal content management, knowledge sharing, information provision and learning including e- registry, web-based office management system, etc;
Proper planning and tracking of common services budget and of Agencies contributions to the common services account. 


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies 

Core Competencies


Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build and/or /maintain coalitions/partnership.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.


Functional/Technical competencies

Communication


Writing and Editing: Ability to create and/or edit written content in different UN languages. 


Partnership Management 


Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. 


Business Direction and Strategy


Effective Decision Making: Ability to make decisions in a timely and efficient manner in line with one authority, area of expertise and resources.  


Business Management: Portfolio Management 


Ability to select, prioritize and control the organization as programmes and projects, in line with its strategic objectives and capacity; 
Ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment. 


Business Management


Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies. 


Business Management: Communication


Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels. 


Business Direction & Strategy


System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. 


Required Skills and Experience

Education:


Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field is required. 
A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.


Experience:


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational systems and establishing relationships with international organizations and national governments; 
Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP is required; 
Experience and good knowledge of Quantum is highly desirable;
Experience in providing operations and programme support functions to programmes and projects is an asset;
Excellent interpersonal and communication skills and experience working collaboratively in small and large multi-cultural teams within and across organizations is desired;
Previous experience with the UN is an asset. more

Duties and Responsibilities


Assist the Country Coordinator (Programme Analyst) in recruitment of UN Volunteers
Circulate UNV vacancy announcements within the UN system.
Support UNV Recruiters to contact potential candidates to check their interest and availability for national assignments.
Follow up with potential candidates to complete required documentation in UVP.
Support... arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for interviews.
Support preparation of interview reports and uploading into UVP
Ensure that arrival entitlements are processed by the VSC team on time.
Prepare briefing packs and arrange orientation/security briefings for new UNVs. 
Conduct induction for incoming UN volunteers. 
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions. 
Maintain personal files of UNVs ensuring that all correspondence and matters requiring action is brought to the attention of the Programme Analyst.
Provide required input, where appropriate, in managing and monitoring assignments, i.e., keep track and monitor contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements via UNV systems – Unified Volunteer -Platform (UVP).
Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers.
Maintain up to date lists of serving volunteers, maintain up to date leave records of all UNVs and support separating UNVs with exit formalities.
Assist in planning and coordinating UNV events - IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers.
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Support awareness and outreach  activities to UN hosting agencies and potential partners on the UN V Offer, modalities and categories. 
Follow-up with serving UN Volunteers to complete the Volunteer Reporting Application (VRA). 


The Programme Assistant will work under the supervision of the Programme Analyst, UNV in Nairobi, Kenya.   

Core Competencies

Achieve Results


Plans and monitors own work, pays attention to details, delivers quality work by deadline


Think Innovatively


Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 


Learn Continuously


Open minded and curious, shares knowledge, learns from mistakes, asks for feedback


Adapt with Agility 


Adapts to change, constructively handles ambiguity/uncertainty, is flexible 


Act with Determination 


Shows drive and motivation, able to deliver calmly in face of adversity, confident


Engage and Partner


Demonstrates compassion/understanding towards others, forms positive relationships


Enable Diversity and Inclusion


Appreciate/respect differences, aware of unconscious bias, confront discrimination 


Cross-Functional & Technical competencies 

Customer satisfaction/client management  


Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond 

clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.


Communications


Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.


Marketing


Ability to communicate the value of a product or service


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Events management (including retreats, training and meetings)


Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.


Required Skills and Experience

Education:


Secondary education is required.
A university degree in administration, human resources management, international relations or related fields will be given due consideration, but it is not a requirement


Experience:


Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant working experience in administration and/or  programme support services, human resources management, and/or volunteer management. 
Experience in the use of computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.).; 
Experience with web-based management systems & data management is highly desirable; 
Experience in records management, keeping track of company records and/or information;
Experience in meeting coordination: scheduling meetings, preparing agendas, taking minutes, and distributing follow-up actions;
Fluency in English and in the national language of the duty station; 
Proficiency in another official UN language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Ensures implementation of the operational strategies focusing on achievement of the following results:


Full compliance of procurement activities with UN/UNDP rules, regulations, policies and
strategies; implementation of the effective internal control.
CO Procurement business processes mapping and elaboration of the content of internal standard Operating Procedures (SOPs) in Procurement... and Logistics in consultation with direct supervisor and office management.


Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results


Proper control of the supporting documents for Issuance of Individual Contracts; ensuring due process is followed in the advertisement, recruitment of consultants, preparation of TORs.
Shortlisting of Applicants; ensuring transparency through advertising/ Interview reports/desk reviews.
Prepare interview criteria in conjunction with hiring units and arrange for interviews.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for SSA Contracts.
Advising the requesting/hiring units on the recruitment processes and ensuring dissemination of any information.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of inputs to preparation of procurement plans for the office.
 Preparation of Purchase orders and contracts in and outside Quantum, preparation of recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement.
Purchase orders for contracting of services, vendor creation in Quantum, maintenance of the filing system in the Procurement Unit and buyers profiles in Quantum.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to other Agencies.
Ensure Guidelines and modalities are in place for Cost recovery as well as solution to queries raised by Agencies on country office.
Prepare cost recovery summary for all Agencies that will be used as a basis of billing.
Prepare billing advises and send them to Agencies on a timely basis.
Actively Engage Agencies to ensure timely response in payment instructions and ensure that disputes regarding the cost recovery charged are resolved.
Follow-up on cost recovery payment with Agencies.
Presentation of reports on procurement (SSA) in the CO.
Preparation of cost-recovery bills in Quantum for the procurement services provided to other Agencies-UNIFEM, UNFPA, UNOPS, UNV, Non-Quantum agencies and UNDP. Generate reports from Quantum through the use of the UN Reports Module to assist in the Monitoring and Evaluation of the Cost Recovery Process.
Development and update of the rosters of consultants, implementation of supplier/Consultant selection and evaluation.
Preparation of procurement plans for the office and projects and their implementation monitoring. timely response to client queries.


Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of consultants, implementation of consultants selection and evaluation.


Development and update of the rosters of consultants, implementation of consultant's selection and evaluation


4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:


Organization of trainings for the operations/ projects staff on Procurement; Synthesis of lessons learnt in recruitment of consultants.
Sound contribution to knowledge networks and communities of practice.


Education:


Secondary education is required
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but is not a requirement
CIPS level 2 is a requirement for this position.  If certification is not available at the time of recruitment, it should be obtained within one year.


Experience:


Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience required at the national and international level.
Experience in public sector procurement of good and services would be an advantage
Progressively responsible procurement experience is required at the national or international level
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
Advance knowledge of automated procurement system, experience handling management systems more

Scope of Work

Under The Guidance And Direct Supervision Of Senior Civil Engineer In Close Collaboration With The Project Teams In NE Sub-Office, The Certified Quantity Surveyor Will Perform The Following Tasks, Focusing On Ensuring Quality And Soundness Of Civil Engineering Work In Close Collaboration With The Civil Engineers And Respective Project Teams


Actively support the assessment... activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States;
Actively support the preparation of technical documents of civil works projects and prepare detailed BOQs, specifications and internal cost estimate;
Provide technical and civil engineering support for smooth procurement;
Ensure the Management of civil works projects;
Facilitate knowledge, capacity building and knowledge sharing.


Duties And Responsibilities

The Quantity Surveyor shall be responsible for the following detailed tasks and activities towards achieving key functions.


Actively support the assessment activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States:
Conduct site visits to assess the need for civil works intervention in the JAP locations;
Prepare an analysis of the civil works intervention and cost estimate.
Actively support the preparation of technical documents for the civil works projects and prepare detailed BOQs, specifications and internal cost estimates:
Review and verify the designs of infrastructure facilities, such as police facilities, school buildings, toilet and WASH facilities, boreholes, housing units and others;
Review and certify the government standard specifications, which are submitted by the respective authorities for civil works in BAY States. Recommend the necessary adjustments, if any;
Prepare detailed BOQs, specifications and cost estimate of infrastructure facilities.
Provide technical and civil engineering support for smooth procurement:
Work with the project team to produce project technical documents for the procurement unit for processing;
Work closely with the procurement unit and support in advertising the civil works procurement cases, pre-bid meetings and bidders' clarifications;
Support technical evaluation process. prepare bids arithmetic check and Financial Analysis (FA) reports;
Provide advice on any procurement-related issues;
Support the project teams in the NE Sub-Office in verifying the Variation Orders (VO) (if required);
Assist UNDP as an expert witness in litigation arising from the development or construction of the project and in bearings before various approving and regulatory agencies.
Ensures the Management of civil works projects:
Conduct construction inspection including inspection of materials, samples, and equipment to be installed are meeting the UNDP Contract specifications and standards;
Ensure that the Contractors maintain safety on the site and clean the site after the completion of the rehabilitation work;
Support monitoring progress of infrastructure construction/rehabilitation activities particularly from an engineering point of view and promptly report any abnormality or risks to the respective UNDP project managers and project teams;
Discuss site issues with the Contractor for construction/renovation of civil works projects and promptly report back to UNDP if a problem arises that requires UNDP input;
Verify payments submitted by the contracts and prepare valuation of work implemented;
Identify and report risks or abnormalities related to civil works to the Senior Civil Engineer and the engineering team as well as respective project managers in NE Sub-Office;
Ensuring proper close-out of projects (site cleaning, payment of wages etc) by contractors before demobilization.
Facilitate knowledge, capacity building and knowledge sharing:
Assist in organizing training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues;
Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core


Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.


Cross-functional & Technical competencies

Results-based Management


Ability to manage programmes and projects with a focus at improved performance and demonstrable results.


Project Management


Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.


Communication


Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.


Relationship Management


Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.


Advocacy Strategy & Implementation


Ability to create and implement advocacy strategies leading to impactful change.


System Thinking


Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.


Strategic Thinking


Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.

 


Education



Required Skills and Experience


Advanced university degree (master's degree or equivalent) in the field of construction management, quantity surveying or closely related fields is required; or
A first university degree (bachelor’s degree ) with a combination of additional two years of qualifying relevant experience will be given due consideration in lieu of the advanced university degree;
Member of the Quantity Surveyors Registration Board of Nigeria (QSRBN);
Member Nigeria Institute of Quantity Surveyors.


Experience


Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible experience in quantity surveying for residential and public service infrastructures, including construction and renovation projects is required;
Experience in project management is required;
Experience in Civil Works Procurement is required;
Experience in use of ERP Systems is required;
Experience in using Word, Excel and MS project;
Experience in handling of tender documents for turnkey contracts, including technical inputs/specifications for the procurement of services using the conditions of international lending/funding agencies is required;
Proven ability to work with multi-disciplinary teams and liaison with authorities;
Previous working experience with UNDP and other UN agencies is an asset;
Experience in working in NE Nigeria at the BAY States is an asset;
Experience working in a challenging security environment is an advantage;
Proficiency in preparing bills of quantities (BOQs), and cost estimates for structural items is desired;
Experience in managing quantity surveying aspects of large-scale housing projects, water boreholes, deep aquifers, and solar power projects;
Experience in accurately assessing project costs, analyzing construction materials and labor requirements, and ensuring cost-effectiveness throughout project lifecycles.


Required Languages (at Working Level)


Fluency in written and spoken English is required;
Knowledge of Hausa language is an asset. more

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

Conduct a detailed feasibility study, including field investigations... and comprehensive analyses of technical, economic/financial, environmental, social, legal, and management options to assess the feasibility of water resource potentials.
Assess the condition of existing water sources to determine their yields, quality, and suitability for motorization, and conduct hydrogeological investigations for new potential sites in areas without existing sources.
Perform borehole siting, including reconnaissance surveys, hydrogeological investigations, and borehole design.
Develop detailed engineering designs for piped water supply systems in the districts of Moroto, Kaabong, and Kotido.
Create technical specifications and scope of works for proposed drilling contracts and develop bills of quantities (BOQs).
Participate in the independent evaluation process during the procurement of borehole drilling and construction services, when requested.
Supervise borehole construction contracts in conjunction with UNDP and District officials, ensuring skills transfer while adhering to statutory requirements and government regulations.
Oversee and ensure the quality of construction activities.
Provide technical support and advice for water construction activities in UNDP-supported projects within the Karamoja region. more

About The Job
Duties And Responsibilities
Summary of key functions:

Ensures provision of consistent and high quality analysis and strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and other relevant UN-Habitat projects & programmes in Ghana
Provides effective programme development, oversee and support implementation on Climate, Environment... and Sustainability programs in cities
Ensures the provision of advocacy and strategic partnership building a favorable environment on Climate, Environment and Sustainability transformation in cities
Facilitates knowledge building, management and sharing on Climate, Environment and Sustainability in cities
Ensures provision of consistent and high-quality strategic policy advice on Climate, Environment and Sustainability to the Smart SDGs Cities Programme and relevant UN-Habitat projects & programmes in Ghana, focusing on the achievement of the following results:
Coordinates and conducts climate and environment data analysis, especially in support to the Metropolitan, Municipalities and Districts Authorities (MMDAs) targeted by the Smart SDG Cities Programme in Ghana, including case evidence and research findings to inform data collection.
Develops training materials and provides training to data collectors and analysts in MMDAs on climate and environment data collection and analysis
Offers constructive solutions to climate adaptation issues faced by cities engaged in the Smart SDG Cities Programme through participatory planning processes, and supports their incorporation into cities’ strategic plans and investment pipelines.
Supports mainstreaming climate and environment issues in capacity building of relevant institutions represented in the Smart SDG Cities including those responsible for planning, law enforcement and the delivery of basic urban services, by developing methodology to assess local institutions and analyse gaps, and developing and implementing training courses that helps build local capacity.
Monitors the Smart SDG Cities Programme, in areas of climate and environmental sustainability; develops methodology to measure and report on change and impact; trains and supports local institutions in doing so
Keeps abreast with national, regional and global climate, environment and sustainability issues, studies, findings/news, including by participating to policy-based and scientific networks, and contributes to planning and policy recommendations.
Incorporates results of the government’s multi-sectoral climate and environment strategies, policy statements and pronouncements into programmes and projects

2 Provides Effective Programme Development And Management Advice On Climate, Environment And Sustainability In Cities, Focusing On The Achievement Of The Following Results

Provides guidance to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general to ensure that sound climate and environment analysis informs programme design and implementation, identifying strategic actions to be undertaken to improve the quality of programme implementation and ensure achievement of related results.
Ensures climate and environment focus within the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general is well articulated, communicated, and supported by all spheres of operations and programming to enhance sustainability.
Identify priority areas and projects with high impact for climate, environment and sustainability in cities or across cities in the program that can be proposed to local and national authorities for further development, financing and implementation.
Monitors UN-Habitat country programme in Ghana in areas of climate and environmental sustainability to ensure alignment with UN-Habitat/UN global agenda and the UN Sustainable Development Cooperation Framework.
Analyses and researches information on donors, prepares substantive briefs on possible areas of cooperation, identifies opportunities for initiation of new projects, lead the conceptualisation of strategic programme interventions, and actively contributes to the overall office effort in resource mobilisation, including by reviewing concept notes and proposals to mainstream climate and environment aspects.
Ensures progress reports are regularly prepared on activities, outputs and outcomes related to climate, environment and sustainability, including when reporting to donors.
Provides leadership on climate, environment and sustainability issues within the context of UN thematic group activities, UN Joint Programmes and partnership with donors and other partners in this field.
Organises and participates in technical reviews as well as programme evaluation exercises related to climate, environment and sustainability issues, and support in the follow-up of evaluations’ recommendations.
Provides guidance and support for the conduct of climate, environment advocacy, awareness raising and educational interventions especially on humanitarian settings.
Ensures the provision of advocacy and Strategic partnership building advice on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Develops and strengthens partnerships with UN Agencies, International Financing Institutions, government institutions, bilateral and multi-lateral partners, private sector, civil society on climate, environment and sustainability based on UN-Habitat’s strategic goals ,the Smart SDG Cities Programme, country’s needs and donors’ priorities; participates in UN-Inter Agency Groups for climate and environment.
Identifies entry points for climate and environment innovations.
Initiates and coordinates strategic advocacy activities to maximize support of the UN system, government and civil society partners on climate and environment issues in urban areas, in line with international commitments.
Undertakes related tasks as directed by the UN-Habitat senior management in Ghana.
Facilitate knowledge building, management and sharing on Climate, Environment and Sustainability, focusing on the achievement of the following results:
Identifies and synthesises best practices and lessons learnt on climate, environment and sustainability directly linked to the Smart SDG Cities Programme and the UN-Habitat country programme in Ghana in general, and provides sound contributions to knowledge networks and communities of practice in her/his field of specialization.
Helps developing and reviewing learning, communication and advocacy materials, including reviewing them for climate and environment sensitivity and use of appropriate language reflecting UN-Habitat branding and visibility guidelines.
Leads on gathering inputs and information on climate, environment and sustainability required for the production of relevant advocacy products, including online and digital products, and supports dissemination.
Identifies storylines and drafting of substantive articles on climate and environment.
Works closely with other staff to ensure effective communication of appropriate climate and environment to partners and public.
Work in collaboration with relevant NGO´s public and private partners to maximize outcome.

Competencies
Corporate Competencies:

Demonstrates commitment to UN-Habitat’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Management and Leadership

Good managerial and leading skills;
Demonstrates strong coordination and organizational skills;
Ability to work as a part of a team, sharing information and coordinating efforts within the team;
Consistently approaches to work with energy and a positive and constructive attitude;
Excellent analytical and writing skills.



Communication:

Good communication skill both in writing and oral including networking and interpersonal skills;
Proven ability to persuade and influence others to cooperate.

Client Orientation:

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organises and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Proven ability to build strong relations with partners, clients for positive feedback;
Ability to undertake and apply gender analysis to ensure gender equitable solutions.

Partnership:

Builds, coordinates and advises on strategic and programmatic partnership;
Facilitates the engagement of major stakeholders or groups in environment and sustainable development decision making, their access to and sharing of information for effective compliance.

Communication and Outreach:

Advises on the development and management of a communication strategy, outreach campaigns and activities under her/his field of specialization to raise the Agency’s profile at the national and international levels.

Professionalism

Demonstrates professional
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Speaks and writes clearly and effectively and demonstrates openness in sharing information and keeping people informed;
Willing to undertake other assignments as provided by UN-Habitat senior management in Ghana.

Leadership

Proactive in developing strategies to accomplish objectives,
Establishes and maintains relationships with a broad range of people to understand needs and gain support,
Drives for change and improvements,
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Judgment/Decision-making:

Identifies the key issues in a complex situation,
Gathers relevant information before making a decision,
Considers positive and negative impacts of decisions prior to making them,
Proposes a course of action based on all available information,
Checks assumptions against facts

Education, Required Skills and Experience:

Advanced university degree (Master's degree or equivalent) in Environmental Science, Studies or engineering, Climate Change, International Development or a related field.

Experience

A minimum six (7) years (with PhD degree) or, minimum twelve (12) years (with Masters’ degree) of extensive working experience in development cooperation, is required;
Proven experience on developing systems, procedures, guidelines, manuals and templates for reporting and verification practices;
Proven experience and knowledge in Development Effectiveness and cooperation, environment and climate change, gender and youth and related issues is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Excellent knowledge of English, both spoken and written and national language of the duty station more

Under the overall supervision of the OCHA ROSEA Head of Office, and as part of the Access/CMCoord and Analysis Unit (ACA), the Humanitarian Affairs Officer/PSEA reports to the Head of ACA and works in close conjunction and liaison with all units within OCHA ROSEA, especially the ACA and EPR Unit, including when providing surge and support to countries across the region with a specific focus on... PSEA. The Humanitarian Affairs Officer/PSEA is expected regularly deploy to support humanitarian preparedness and response – with respect to PSEA – across the region (and beyond as required). He/She will work to support and strengthen coordination of the collective PSEA activities for the East and Southern Africa region. The PSEA Coordinator will work closely with the IASC Secretariat PSEAH team, and PSEA taskforce co-chairs.
The candidate will be based in Nairobi, Kenya. This position will require regular surge deployments within and potentially outside the region. Candidates are expected to be available and willing to surge for up to three months at a time.
OCHA ROSEA strives to foster a diverse and inclusive work environment. Female and multilingual candidates are strongly encouraged to apply for this position.

Duties And Responsibilities

Under the supervision of the Head of Access/CMCoord and Analysis Unit, the National Humanitarian Affairs Officer/PSEA will be responsible for the following duties:

Country Surge and Support

Provide frontline surge in response to new emergencies, the escalation of existing emergencies and/or to fill critical gaps, particularly to facilitate/lead coordination arrangements related to PSEA.
Support coordinated humanitarian operational preparedness for, and response to, emergencies in Southern and Eastern Africa, including through frontline surge, and support (remote and in-person), with a focus on PSEA, including in relevant processes and products such as operational coordination, inter-cluster coordination, contingency plans, the Humanitarian Programme Cycle, flash updates, humanitarian financing (e.g. CERF) etc. with the aim to mainstream PSEA in humanitarian preparedness and response;
Monitor analyze and report on PSEA developments and arrangements in assigned areas of Southern and Eastern Africa ;
Follow developments in countries assigned by the supervisor, keep country profiles up-to-date; and engage with the Resident Coordinator’s Office coordination specialist for assigned countries, and highlight any issues of concern to feed into the daily operational update and flag for the attention of OCHA’s senior leadership; Support OCHA ROSEA to partner with other humanitarian agencies to plan and evaluate PSEA programmes in countries in Southern and Eastern Africa, and help ensure that latest findings, lessons learned and policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
Support engagement with relevant authorities and humanitarian partners to triangulate humanitarian information and effectively identify and map PSEA needs and response activities in assigned areas of Southern and Eastern Africa;
Manages the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA.including incorporating PSEA activities and considerations;
Support as appropriate the preparation of relevant Central Emergency Response Fund (CERF) applications and reports in countries under ROSEA’s coverage without OCHA country offices, including providing advice and guidance on including PSEA arrangements and programs.
Prepare briefing materials and presentations providing up-to-date analysis on trends and developments on PSEA situation in the region;
As appropriate, support, organize and/or participate in coordinated assessment missions to build consensus on humanitarian needs and priorities in assigned areas, including in relation to PSEA needs and activities.

Coordination

Under the guidance of the head of the ACA section, provide assistance and support to OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) on PSEA and related policy issues, upon request;
Under the guidance of the head of the ACA section, support OCHA Country Offices, OCHA Humanitarian Advisory Teams (HATs) to identify operational challenges and gaps in PSEA;
Support the Regional PSEA Task Team co-chairs in the implementation of the Regional PSEA Task team-work plan;
Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc., with a particular emphasis on ongoing engagement with experts and practitioners on PSEA.
Under the guidance of the head of the ACA section support the integration of cross-cluster issues and cross cutting issues (e.g. gender, protection, accountability to affected people) in humanitarian programming in the region related to PSEA issues,, including through identifying opportunities (and challenges) with the use of cash and voucher assistance;
Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
Serves as the primary focal point on specific topics or policy-related issues for PSEA; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
Perform other tasks that may be assigned by the Head of Unit to support the coordination of humanitarian action in the region, or any other duties requested by the OCHA Head of Office or Deputy Head of Office.

Competencies

Corporate Values

Integrity
Professionalism
Respect for diversity

Functional Competencies

PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Recruitment Qualifications

Education

Master’s Degree preferably in Political or Social Science, Law, International studies or other relevant science with 5 years of relevant and qualifying experience is required; a Bachelor’s degree in combination with 7 additional years of relevant and qualifying experience in the field of humanitarian affairs may be accepted in lieu of the advanced university degree. Given due consideration in lieu of the advanced university degree.

Experience, Knowledge, And Skills

A minimum five years of relevant progressively professional responsible experience in humanitarian affairs roles (especially those dealing with Protection, Safeguarding and/or Protection from Sexual Exploitation and Abuse), or other related areas is required.
Experience working directly on Protection from Sexual Exploitation and Abuse is highly desirable.
Experience working with a UN organization, NGO or civil society organization is desirable.
A thorough understanding of the humanitarian situation in Southern and Eastern Africa, excellent communication, report writing & analytical skills are necessary.

Language Requirements

Fluency in written and spoken English and Swahili is required.
Knowledge of French and/or Arabic is highly desirable. more