QUALIFICATION


Degree in Procurement and supply chain management.
 Member of a professional body KISM or CIPS
At least 2 years’ experience in a busy organization-NGO experience preferred.


RESPOSIBILITY


Consolidate the / quarterly/ Annual Procurement Plan 
Prepare procurement/supplies reports & updates for submission to procurement manager
Support in asset... management
Secretary to the Procurement committee
Prepare tender documents, notices, contract documents and proposals including SAM search on vendors
 Initiate a tender process to prequalify suppliers
 Participate in Stock taking exercise
Consolidate user requirements to ensure economies in procurement process
Maintain the procurement records
Drafting of annual and revised procurement and disposal plans
 Maintain an up-to date database records of prequalified suppliers.
Undertake supplier rating and appraisal and conduct regular market surveys.
Conduct thorough checks of material and service deliveries before signing delivery note to ensure value for money.
Raise LPO with the Finance Department for payments of goods, services, and works procured. more

REF NO: PHARM /TEC/MHCC/07/2023

Job Description
Reporting to the Clinic in charge, the job holder will be responsible for ensuring accurate dispensing, patient counseling, and proper handling of pharmaceutical supplies for all orders and providing effective pharmaceutical services to meet customer needs.
Requirements

Diploma in Pharmaceutical Technology from a recognized... institution.
Registered with the Pharmacy & Poisons Board with a current professional practice license
Member of Kenya Pharmaceutical Association
A minimum of 3 years work experience in an outpatient pharmacy setting
Previous use and Exposure to hospital information management systems will be an added advantage
Ability to read and interpret prescriptions appropriately and offer the required guidance as necessary
Demonstrates behavior consistent with the Values of the organization

Responsibilities

Receive and process orders delivered to the Pharmacy Department following laid-down procedures and documentation processes.
Effectively manages dispensing of all drugs and other commodities
Checks and advice on the expiry of drugs and disposal of the same.
Ensures proper management of Pharmacy Records in the HMIS system
Ensures effective stock controls and conducts regular /monthly stock takes.
Conduct Pharmacy Dispensing and Counsel patients on drug intake schedule
Attends weekly clinic update meetings and shares pharmacy progress reports
Prepares Comprehensive Pharmacy Monthly reports and forwards the same to AMURT Management
Perform any other duties which Management may assign from time to time. more

REF NO: KRCHN/ AHCC/01/2024

Responsibilities

Monitor patients in the nursing room
Ensuring a safe and tidy clinical environment.
Giving injections IM and IV and assisting in procedures including minor theatre
Maintain appropriate patient records and documentation in the system including all consumables in the nursing department
Ensure correct storage (KEPI) and administration of... drugs
Monitoring drug levels in the nursing department and preparing orders for the same
Act as the secretary of the quality improvement team in AMURT
Conduct cancer screening for patients
Conduct PMTC to ANC and PNC mothers
Assist in Coordinating AMURT Mobile Health Clinic,
Supervise, Mentor, and periodically train the Nursing staff,
Participate in stock take every month in the department
Collect and compile daily, weekly, and monthly departmental progress reports for the clinic and submit to the clinic admin and MOH reports as required

Qualifications

Diploma in: Kenya Registered Community Health Nursing from KMTC or any other recognized institution.
At least 4 years experience working in a busy inpatient facility with maternity services
Must be a registered nurse.
Registration certificate issued by the Nursing Council of Kenya.
Valid practicing license from the Nursing Council of Kenya
Certificate in computer application.

Key job requirements

Excellent clinical acumen
Demonstrate superb customer service skills.
oral and written communication. skills
Possess strong interpersonal and teamwork skills.
Display adeptness in conflict resolution and crisis management more

REF No: DATA/ASST/10/2024
Tujitegemee is a five-year program under Kenya Health Partnerships for Quality Services (KHPQS) funded by USAID PEPFAR to implement OVC & DREAMS Programs in coastal region counties of Kilifi and Mombasa by Ananda Marga Universal Relief Team (AMURT). Tujitegemee is currently in year 5 of implementation and aims at increasing access and Demand for Quality HIV Prevention... Services and increasing access to Quality Health and Social Services among OVC/DREAMS and their families.
AMURT wishes to recruit 2 data Assistant who will be based in Mwakirunge and likoni Mombasa County to support data entry in OVC/DREAMS data base.
Responsibilities

Ensure that all final data is compliant with all OVC/DREAMS reporting requirements before entering it into the database and filing.
Enter approved, correct data into the OVC/DREAMS database per set time frames to meet reporting requirements.
Facilitate ward level review meetings
Conduct basic identification of data quality gaps and guide the data clerks accordingly.
Conduct monthly verification of source documents.
Ensure all OVC/AGYW files are complete with all the documentation and ensure filing is done according to the SOP.
Provide weekly performance data, and analysis, and discuss with the program team.
Support the M&E team in SIMS and PEPFAR/OGAC site visit preparations by conducting DQA checks.
Provide feedback on data submission processes to ensure processes are streamlined and required information is being submitted per set time frames.
Conduct regular reviews of program data to enable the team to identify whether targets are being met and take immediate corrective actions.
Execute data quality audits using DQA tools and ensure follow‐up is complete.
Any other responsibility as will be assigned by the supervisor.

Qualifications

Must have at least diploma Certificate in applied statistics or relevant field. Degree will be an added advantage
Must have a certificate in computer with at least one-year experience in Data Entry.
Must be between ages 25– 35 years and be a resident of Mombasa
Must be very dependable and detail Oriented in matters concerning work
Commitment to work to beat deadlines is a MUST!
Experience in working with the OVC/DREAMS database will be an added advantage. more

REPORTS TO:  SENIOR FINANCE OFFICER
 QUALIFICATIONS

Must be a certified accountant for the last 2 years with at least 2 years of experience in project accounting.
Knowledge and experience working in donor funded projects.
Strong writing and communication skills.
Evidence of previous generation of quality and timely project financial reports.
High level of integrity, values, ethics and... competence.
Demonstrate high level of creativity, innovation and analytical thinking.
Knowledge in donor compliant, budget reviews and analysis.

KEY RESPONSIBILITIES:

Vouching of financial documents.
Preparation of M-pesa payment including verifying the creditability of the participants to be paid.
Filling and coding of financial documents for easy retrieval at any given time.
Follow up on Vat Refund from respective Vendors of the organization.
Reviewing vendor invoices and ensuring that they have proper documentation before any payment is done.
Retrieving sampled documents required during external audit.
Ensuring proper books of accounts are maintained.
Makes DA1 forms and ensuring they are sent to USAID within specified timeframe
Fuel analysis for project vehicles.
Performing general data entry.
liquidation of the amount advanced to employees.
Performing assets verification.
Banking of VAT refund Cheques received from Vendors. more

REF NO: PHARM /TEC/MHCC/07/2023
Job Description

Reporting to Clinic in charge, the job holder will be responsible for ensuring accurate dispensing, patient counselling and proper handling of pharmaceutical supplies for all orders and to provide effective pharmaceutical services to meet customer needs.
Requirements

Diploma in Pharmaceutical Technology from a recognized... institution.
Registered with Pharmacy & Poisons Board with a current professional practice license
Member of Kenya Pharmaceutical Association
A minimum of 3 years’ work experience in an outpatient pharmacy setting
Previous use and Exposure to hospital information management systems will be an added advantage
Ability to read and interpret prescriptions appropriately and offer the required guidance as necessary
Demonstrates behavior consistent with the Values of the organization

Responsibilities

Receive and process orders delivered to the Pharmacy Department in accordance with laid down procedures and documentation processes.
Effectively manages dispensing of all drugs and other commodities
Checks and advice on the expiry of drugs and disposal of the same.
Ensures proper management of Pharmacy Records in the HMIS system
Ensures effective stock controls and conduct regular /monthly stock takes.
Conduct Pharmacy Dispensing and Counsel patients on drug intake schedule
Attends weekly clinic update meetings and share pharmacy progress reports
Prepares Comprehensive Pharmacy Monthly reports and forward the same to AMURT Management
Perform any other duties which may be assigned by Management from time to time.

Deadlne: by 14th July 2023 before close of business hours more

REF: P0 /DATA/07/2023
Qualifications

Diploma in social sciences, public health or equivalent.
Degree will be an added advantage
3 years’ experience working in the health sector, particularly in TB projects and lung diseases
Good understanding of the state of Tuberculosis in Kenya, and globally
Experience working in Arid & Semi-arid areas highly preferred, especially Marsabit/Samburu... counties
Experience working in donor funded health projects, especially Global Fund projects
Good training, facilitation and project coordination skills
Excellent community mobilization skills and experience working with MOH, County government and other partners.
In depth understanding of M&E systems applicable in health and TB programming
Good understanding of social determinants of Health and their related interventions
Good communication, analytical, report writing and presentation skills
Highly proficient with Microsoft Office programs

Responsibilities

Data entry of Sample referral forms, community TB data-Contact tracing, Treatment interruption tracing and referral forms into Navision online portal
Scanning of all community TB reports, and other reports from the field and re sharing back to the respective Project officers
Ensure Accurate and regular data entry and review in accordance with Global fund guidelines
Share weekly updated program data with the programs team
Use Project indicator data to monitor achievement towards objectives, report any shortcomings and gaps in a timely manner
Support in proposal development as necessary
Act as focal point for activity info and other quantitative reporting
Ensure timely submission of data as per GF guidelines
Ensure that data received from the field team is correctly entered into the program tracker on regular basis, gather, consolidate and clarify errors and clear the program data
Maintain and ensure safe, ethical and accurate documentations, filling, storing and usage of information
Perform any other duties that may be assigned

by 21st July 2023 by COB more

Ref: GF-TB/07/2023
Qualifications

Must be 35- years and above with a minimum of 7 years. NGO experience will be an added advantage especially in ASAL and remote areas.
Minimum of c- in KCSE
Poses a valid driving license class BCE
Must have a valid certificate of good conduct.
Experience in defensive driving is a plus
Must have undergone first Aid training.
Fluent in English and... Kiswahili
Must be willing to work in coastal region for long hours

Duties and Responsibilities

Operate AMURT designated vehicle as per the vehicle policy to various scheduled destinations.
Maintain vehicle movement logs and use records.
Ensure timely service and maintenance of the vehicle
Ensure the project vehicle has a valid insurance and communicate in advance of expiry.
Inform the project manager in case of any break down.
Coordinate vehicle movement within the area of operation in line with project needs
perform and any other duty assigned by the supervisor.

by 21st July 2023 by COB more

REF: FA /GF-TB/07/2023 
Qualifications

Bachelor’s degree in commerce/ accounting with 3 years of experience in project accounting.
Must be a certified accountant for the last three years.
Knowledge and experience working in donor funded projects.
Strong writing and communication skills.
Evidence of previous generation of quality and timely project financial reports.
High level of... integrity, values, ethics and competence.
Demonstrate high level of creativity, innovation and analytical thinking.
Knowledge in donor compliant, budget reviews and analysis.

Responsibilities

Compile and analyze financial information to be used in preparation of financial statements.
Ensuring financial records are maintained in compliance with accepted policies and procedures
Responsible for reviewing support documents received from Project officers.
Preparing payment requisitions and relevant documents and processing for payment.
Ensuring timely payments of monthly bills and utilities to vendors, suppliers and clients.
Preparing bank reconciliations and follow up on any outstanding items.
Continuous support to the finance officer in budget and forecast activities
Support Finance officer when called upon to analyze expenditures and provide budget reviews
Ensuring that all inventory and assets records are well maintained in the assets register, periodically reviewed and verified in line with the organization and partner’s policies
Supporting finance team and the manager in preparing for audit by providing all necessary documentations
Ensuring that vat listings are maintained and applications for exemptions submitted in a timely manner
Ascertain that all financial reporting deadlines are met in accordance with the GF guidelines.
Scanning vouchers and Uploading surrenders in the Navision portal once they have been approved fully.
Ensure compliance with relevant laws and regulations and integrity of financial data.
Maintaining filling systems
Support by participating on the monthly stock take with accountants and departmental heads, review of variances and undertaking a stock valuation and sharing the report with the relevant managers
Performing other office duties assigned by the supervisor

by 21st July 2023 by COB more

REF: P0/LAMU/02/2023  
Qualifications

Degree or Diploma in Nursing, Clinical Medicine, public health or equivalent
5 years’ experience working in the health sector, particularly in TB projects and lung diseases
Good understanding of the state of Tuberculosis in Kenya, and globally
Experience working in Arid & Semi-arid areas highly preferred, especially Marsabit/Samburu counties
Experience... working in donor funded health projects, especially Global Fund projects  
Good training, facilitation and project coordination skills  
Excellent community mobilization skills and experience working with MOH, County government and other partners.   
In depth understanding of M&E systems applicable in health and TB programming
Good understanding of social determinants of Health and their related interventions
Good communication, analytical, report writing and presentation skills
Highly proficient with Microsoft Office programs
Must be a resident of Lamu or willing to relocate to Lamu

Responsibilities

Implement GF-TB project activities in Lamu County
Representing AMURT in forums/meetings with Partners and Government on TB management
Conduct sensitization and trainings to Facility Health Workers, Community Health Extension Workers, CHWs, and other community actors on TB Care and Prevention
Coordinating with the Facility Health Workers, Community Health Extension Workers (CHEWs), Community Health Workers (CHWs) and other community actors in implementing the planned activities and interventions
Regularly monitoring activities of the CHEWs, CHWs and other community actors at field level
Consolidating community health workers’ weekly reports for refund by the project accountant. Preparing and presenting weekly, monthly, quarterly, semi-annual, and annual reports
Keying in data in NAVISON
Coordinating and conducting integrated outreach services and sample networking
Active case finding through public private mix
Preparing and maintaining a daily database on reported cases for contacts and defaulter tracing as guided by the project more

ROLE
The Finance and Administration Manager (FAM) is responsible for overseeing all aspects of financial management and reporting; budgeting, contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award – USAID Tujitegemee Project. The incumbent will implement program capacity development... in the organization to carry out these functions.
ESSENTIAL QUALIFICATIONS

A Masters in Financial Management, Qualified Accountant (ACCA, CPKA or equivalent); professional accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing.
Minimum of 7 years of experience supervising overall operations of donor funded activities.
A minimum of 7 years’ experience overseeing grantee compliance with donor –funded requirements for significant donor funded activities.
Experience in performing Finance and Administration responsibilities, Grants management, annual work plan and budget development and coordination of internal and external audits.
Extensive understanding of working with NGOs and donor guidelines.
Training in USAID rules and regulations is a MUST
Experience with USAID’s financial, procurement and administrative management is required
Well, acquainted with financial reporting tools, systems and programs with proven financial analysis and forecasting ability.
Experience managing a diverse team with strong people management skills.
Proficiency in Computer applications, financial systems, and ability to work under pressure in challenging environment.
Good leadership and management skills, good prioritization and time management skills, multi-tasking and ability to meet strict deadlines.
Good communication and reporting skills both verbal and written

EXPECTATIONS AND ACCOUNTABILITY

To professionally and diligently carry out specified tasks as agreed and periodically reviewed by the supervisor
Maintain effective and efficient finance systems that supports accountability, minimize risks and aligned to donor requirements
To participate in team work to achieve the organization’s goals and mission
Demonstrate integrity, adhering to AMURT’s organizational policies and USAID regulations
Demonstrates openness to change and ability to manage complexities in a professional atmosphere
Provide advice to the Chief of Party and Project Management Team on concerns or issues related to the organizations’ performance and growth and how the organization can support your role
Must have experience working with USAID reporting templates et al.
Must be able to live in Mombasa or willing to relocate to Mombasa.

DUTIES & RESPONSIBILITIES
Management & Administrative Responsibilities: 

Provide leadership to staff in finance, accounting and administrative functions of the organization.
Provide useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to the board and management to improve results.
Supervise the maintenance of the accounting system and records on all transactions and assets
Administer the payroll to ensure its in compliance with the government regulations in all taxable deductions and that its timely and accurately prepared
Ensure the procurement process is in compliance with grants guidelines, corporate agreement and organization policy
Oversee safe custody and maintenance of departmental records in line with legal frameworks and donor requirements
Represent the organization in program and partner’s meetings
Oversee all program logistics needs, staff recruitment and performance reviews, compliance and agreement guidelines

Budgeting & Accounting Responsibilities:

Lead the team in preparing, reviewing and analyzing accurate monthly financial and management reports, income statement, balance sheet, budget and variance and forecast, on monthly basis
Maintain control of the general ledger, accounts payable, expense reports, billing, and payroll.
Ensure that all organizational financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles.
Develop, implement, and maintain processes and controls that are current best practices related to transaction processing as guided by the financial policy of the organization.
Manage and oversee processing of transactions related to payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and other allocations.
Oversee month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.
Coordinate the finance and accounting team in maintaining an orderly accounting filing system.   

Reporting Responsibilities:

Ensure timely, accurate, and complete financial statements for all projects and the consolidated organization are shared with donor partners and management.
Lead the team in preparing annual reports, budgets in line with the work plan and support program teams in understanding the approved budget for smooth implementation
Develop quarterly and annual cash flow reports based on the forecasts to aid in ensuring smooth flow of funds for timely implementation
Prepare monthly, quarterly and annual variance reports to aid in identifying significant areas for management action
Develop tools to aid in cost management for the project for effective use of donor resources
Lead the department in coordinating the preparation of the draft audited financial statements and all tax returns.

Risk and Compliance Responsibilities

Capacity build and mentor finance team on all compliance issues relating to policies and donor’s agreements in the grant implementation
Review all financial reports and ensure expenses charged to grants for accuracy and completeness.
Pro-active in ensuring all communication from donor partners are timely responded to and any required actions are expedited within the agreement framework
Ensure grant projects close out procedures are done according to the donor guidelines.
Prepare and assist with developing audit schedules for the annual audit and findings and recommendations acted upon in a timely and effective manner
Ensure the grant operate within internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
Recommend to management on areas for improvements in the policies to increase organizational effectiveness.
Undertake timely annual tax return for the organization to the relevant bodies

Grant Management

Review and advise on grants contracts and lead teams in negotiating for grants and authentication/ approvals for implementation
Lead management in the process of selecting sub-awardees by conducting due diligence, contracting and ensure implementation is in compliance to the grants
Undertake the capacity building and mentorship of sub-awardees on donor partners contractual obligations as well as the organizations policies 
Undertake periodic monitoring and verification of the sub-grantees’ financial reports and performance and adherence to donor regulations
Safe custody of all records and files for each sub-grantee

Assets Management

Custodian of all records on assets in line with the organization policy
Maintaining an organization register with full details of the assets in terms of date of purchase, suppliers, value, asset code, location and the status
Undertaking a periodical verification of the assets to determine the status and presence
Advising management on obsolete assets for disposal, loss of assets, movement and any other necessary recommendations
Sharing annual reports on assets with management
Preparing asset schedule for audit and advising on depreciation in line with the organization and donor policy more

REF: G&C OFFICER/12/2022
AMURT seeks to recruit a Grants &Compliance officer under -Tujitegemee program which is a five-year program under Kenya Health Partnerships for Quality Services (KHPQS) funded by USAID PEPFAR to implement OVC & DREAMS Programs in Mombasa and Kilifi counties. The program is currently in year 3 of implementation.
The grants and compliance officer will report to the Grants... and Compliance Manager and will be responsible for providing the day to-day supervision, guidance, and monitoring of all grant funds and Tujitegemee activities. This position will work with the finance team and Projects team and will additionally support capacity-building for sub-grantees and other partners.
Responsibilities

Administer the full grant cycle of sub-award management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout efficiently and in a timely fashion in line with AMURT guidelines and donor requirements
Support the grants advisor in technical support to sub awardees in management of sub grants by facilitating training and mentoring programs to strengthen their capacity to receive and manage USG and other funding’s.
Coordinating and undertaking capacity assessment for the partners with a view of determining their ability to receive and manage program funds
Support the grants manager in drawing annual action plans with the partners and driving the process of smooth implementation for quality programming
Undertaking quarterly reviews on the partner’s capacity assessment action plans and continuous follow up to ensure that the capacity gaps are addressed within the stated timelines.
Provide guidance to partners on development of annual work plans, budgets, EMMP and MEAL plans
Manage sub grants agreements by ensuring compliance with the terms, rules, regulations, legal and regulatory requirements governing the award.
Lead the team in monthly monitoring of sub awardee budgets, expenditure tracking, timely reporting and implementation of risk mitigating measures
Ensure timely, accurate Monthly reporting from partners to allow consolidation and submission of the program and finance report within the set timelines
Review and verification of expenditure, bank reconciliations and other related documentation on a monthly basis.
Developing action plans on all findings and working with partners to initiate the recommendations and close up
Support in Planning, coordinating, monitoring and reporting all sub grants and related grants management activities which program will carry out.
Support the manager in coordinating all other partner’s requirements especially the annual audit and reviews
Work closely with Grants and Compliance Manager to ensure accurate and timely disbursement and liquidation of sub-award expenses. Ensure a comprehensive review of partner budgets.
Maintain an updated grants matrix for each sub awardee that informs regular decision making as well as used as a reference tool when reviewing partner cash requests.
Ensure timely training of sub-grantees to understand and comply fully with funder requirements. Develop and implement institutional strengthening tools/plans for the partners

Required Professional Experience

University degree in business administration, accounting, finance or related field
Certified Public Accountant (CPAK), Certified Financial analyst (CFA) or ACCA or any other relevant certification.
Proven working experience of at least 5 years in managing sub-grants and donor funding in NGOs with knowledge of project cycle management.
Experience supporting large donor funded project is an advantage.
Working knowledge of business management.
Excellent organizational and communication skills.
Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
Excellent interpersonal skills, ability to work in a multi-cultural environment, flexible and able to handle the pressure.
High ethical standards.
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint). more