Job Purpose


This role is responsible for the implementation of strategies, policies and manuals in the Commission’s supply chain management function in accordance with the Public Procurement and Asset Disposal Act (PPADA), 2015 and Public Procurement and Asset Disposal Regulations (PPADR), 2020.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory... Responsibilities


Provides input in the development of procurement and stores guidelines and manuals to streamline, standardize and ensure integrity of procurement and asset disposal processes;
Lead the development and performance management of staff that report to the position for the achievement of both the individual and departmental goals;
Identify and evaluate risks and implications of the departmental activities;
Provide input into the departmental work plans and compile budget estimates to inform the departmental planning process;
Supervise and evaluate the performance of staff reporting on this position;
Motivate, mentor and coach staff that report to the position;
Identify training needs and propose training programs for departmental staff;


Operational Responsibilities / Tasks


Implement the policies, procedures and manuals to of the supply chain function to safeguard the integrity of the procurement processes of the Commission;
Prepare and distribute of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
Creates and links selected suppliers in the IFMIS portal for response of quotations;
Drafts clarifications to bidders, addendums and any amendments to tender documents;
Manage the office petty cash for purchase of office consumable;
Upload of the procurement plan in the IFMIS;
Coordinate sourcing process and creation of purchase order in the IFMIS System to facilitate payments;
Liaise with suppliers to ensure appropriate response in the IFMIS payment process;
Reviews the prepared of draft artwork and tender notices for advertising on dailies;
Provides secretarial services to the evaluation, negotiation, inspection and acceptance committees;
Verifies draft local purchase orders (LPO) and local service orders (LSO);
Drafts contracts, supplier correspondence, award and regret letters;
Verifies tenders to be uploaded in the Public Procurement Information Portal (PPIP) and the Commission’s website;
Post tender awards details, contracts and any other relevant information to the Public Procurement Information Portal (PPIP), Commission website and Information Financial Management Information System (IFMIS);
Draft monthly contract status report, invoice status and store report for the Commission;
Coordinate inspection and acceptance of goods and services received and prepares a report;
Coordinate payment of pending bills in the IFMIS System;
Coordinate with suppliers and service providers on resolving operational issues to maintain positive relations;
Develop and administer the supplier performance tools and analyse the performance of suppliers engaged by the Commission;
Ensure compliance with government circulars, and statutory requirements relating to public procurement and asset disposal matters;
Update periodically the list of registered suppliers for the Commission;
Develop the periodic reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
Liaise with User departments to identify obsolete and unserviceable stores for disposal;
Coordinate periodic and annual stock taking for prudent inventory management;
Carry out market surveys and research to inform continuous improvement initiatives for the supply chain management function;
Prepare a monthly report on the PPIP published tenders; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed target.


Financial Responsibility


N/A


Responsibility for Physical Assets


Computer
Office furniture and equipment


Decision Making / Job Influence


Operational
Analytical


Working Conditions


Office setting with occasional travel out of office.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s degree in Purchasing and Supplies Management or related field from a recognized university or related field with Diploma in Supplies Management.


Professional Qualifications / Membership to professional bodies


Member of Kenya Institute of Supplies Management (KISM) in good standing.
Valid practicing license from KISM.


Previous relevant work experience required.


Three years’ working experience a comparable position from a reputable organization


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirements of Chapter Six of the Constitution of Kenya;
Ability to deliver results in a complex and dynamic environment;
Ability to identify customer needs and deliver service excellence;
Knowledge of Public Procurement and Asset Disposal legislation and applicable standards;
High level of interpersonal skills;
Ability to work with minimum supervision and under strict timelines;
Report writing and presentation skills;
High level of attention to detail;
Knowledge of relevant computer applications; and
Excellent analytical and communication skills. more

Job Purpose


This position is responsible for making entries into the books of account, carrying out system reconciliations and processing of payments.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


N/A


Operational Responsibilities / Tasks


Preparation and generation of monthly and annual cash plans in IFMIS system in line with approved... budgets;
Processing of exchequer requests; 
Capture of revenue in IFMIS Accounts Receivable module;
Verification of documents received for payment, ensuring that payee details are correct and initiating payment for valid transactions in IFMIS;
Transfer of duly approved payments from IFMIS to CBK Internet Banking module for onward transmission of funds; 
Capture and reconcile all General Ledger accounts in the Commission accounting system and IFMIS and clear IFMIS suspense accounts in a monthly basis;
Reconcile IFMIS cash book to Commission’s accounting system cash book on a monthly basis;
Management of used and unused accountable documents including ensuring proper filing and retrieval of payment vouchers when required;
Update imprest and assets registers;
Prepare audit file and necessary audit schedules as required;
Prepare monthly and quarterly expenditure analysis, budgetary draft reports and any other reports and returns that may be required;
Carry out reconciliation for system entries, statutory deductions, supplier payments and any other reconciliations that may be required;
Carry out petty cash management activities including generation of cash withdrawal requests in IFMIS, forwarding approved forms to CBK and subsequent withdrawal and accounting of petty cash;
Immediate receipting and banking of money received to the respective Commission’s bank account;
Implement internal controls and examine the payment process for accuracy;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.


Job Dimensions:

Financial Responsibility


N/A


Responsibility for Physical Assets


Computer
Office furniture and equipment


Decision Making / Job Influence


Operational
Analytical


Working Conditions


Office setting with occasional travel out of office


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in Commerce, Economics, Business Administration or related field from a recognized university.


Professional Qualifications / Membership to professional bodies


Possess CPA or ACCA qualification


Previous relevant work experience required.


Three (3) years of work experience in a comparable organization


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirements of Chapter Six of the Constitution
Ability to deliver results in a complex and dynamic environment
Ability to identify customer needs, develop service standards and deliver service excellence
High level of integrity and interpersonal skills
Ability to work with minimum supervision and under strict timelines
High level of attention to detail
Knowledge of relevant computer applications
Excellent analytical and communication skills
Demonstrated knowledge in accounting software and relevant computer applications
Awareness of relevant Legislation and applicable standards (IPSAS, IFRS and IAS) more

Job Purpose


This position is responsible for analysis and interpretation of data on Research, Monitoring and Evaluation to enable the Commission make informed decisions.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


N/A


Operational Responsibilities / Tasks


Implement research strategy and specific research assignments;
Carry out... research that will facilitate implementation of policies and procedures established by the Commission;
Collect and collate data on various remuneration and benefits advisories to facilitate tracking and reporting on their impact;
Assemble macro and micro data related to remuneration and benefits to enable decisions, policy choices and advisories;
Carry out monitoring and evaluation processes to determine level of compliance to Commission’s advisories;
Make follow ups on benchmarking recommendations from relevant country/institutional comparators;
Update research data base of remuneration and benefits;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence.
Implement the functional risk management framework;
Comply with all statutory requirements, Government Circulars and Commission policies;
Prepare and submit monthly, quarterly and annual reports to the Supervisor;
Draft letters requesting for remuneration and benefits data from stakeholders;
Prepare reports arising from the proceedings of the technical Committee on research and compliance for presentation to the Commission;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets


Job Dimensions:

Financial Responsibility


N/A


Responsibility for Physical Assets


Computer; and
Office furniture and equipment


Decision Making / Job Influence


Analytical
Operational


Working Conditions


Office setting with occasional travel out of station


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in any of the following disciplines: Economics, Statistics, or any other equivalent qualification from a recognized university.


Professional Qualifications / Membership to professional bodies


Relevant professional qualification; and
Membership to a relevant professional body;


Previous relevant work experience required.


Proven relevant experience of at least six (6) years in a reputable organization


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirements of Chapter Six of the Constitution of Kenya
Knowledge of Research and Research Methodologies.
Demonstrated competency and capability in handling of Monitoring and Evaluation matters.
Ability to deliver results in a complex and dynamic environment.
Ability to identify Research needs and develop appropriate reports.
Demonstrate knowledge in relevant legislation and applicable standards.
Excellent analytical and communication skills;
Report writing and presentation skills
Knowledge of the Public Service Policies and practices on remuneration; more

Job Purpose


This position is responsible for the analysis and interpretation of data on Collective Bargaining Negotiations for the public sector in line with the Guidelines.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


N/A


Operational Responsibilities / Tasks


Analyse data and information relating to Collective Bargaining Negotiations... for Public sector organizations;
Analyse Collective Bargaining Negotiations (CBN) proposals based on set parameters and make recommendations;
Collect, Collate and update the data base relating to Collective Bargaining Negotiations;
Participate in the review of CBN guidelines;
Participate in the preparation of the departmental work plan and compilation of budget estimates;
Implement the functional risk management framework;
Comply with relevant statutory requirements, Government Circulars and Commission policies;
Prepare and submit monthly, quarterly and annual reports to the Supervisor;
Draft letters communicating the Commission’s decisions to relevant stakeholders in the Public Sector;
Prepare reports arising from the proceedings of the technical Committee on Collective Bargaining Negotiations;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.


Job Dimensions:

Financial Responsibility


N/A


Responsibility for Physical Assets


Computer
Office furniture and equipment


Decision Making / Job Influence


Analytical
Operational


Working Conditions


Office setting with occasional travel out of office.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s degree in any of the following disciplines: Economics, Statistics, Human Resource, Public Administration or any other equivalent qualification from a recognized university.


Professional Qualifications / Membership to professional bodies


Post-graduate Diploma in Human Resources/Industrial Relations/ CHRPII/Diploma in Law or in a related field;


Previous relevant work experience required.


Proven relevant experience of at least six (6) years, in a reputable organisation.


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirements of Chapter Six of the Constitution of Kenya
Be conversant with Public Service Policies and practices on remuneration systems.
Good understanding of the Kenyan labour laws.
Knowledge of public finance management principles and processes;
A good understanding of public Sector, industrial relations and application of labour laws
Ability to deliver results in a complex and dynamic environment
Ability to identify customer needs and deliver service excellence
Demonstrate knowledge in relevant legislation and applicable standards.
Good analytical and communication skills. more

Job Purpose


This position is responsible for analysis and interpretation of remuneration data and carrying out of Job evaluation in line with the relevant Guidelines towards the achievement of equitable, affordable and fair remuneration in the public sector.


Key Responsibilities/ Duties / Tasks

 Managerial / Supervisory Responsibilities


N/A


Operational Responsibilities /... Tasks


Analyze remuneration for all State and Public Officers to ensure rationalization and harmonization of remuneration structures; 
Undertake studies on remuneration trends in the market for state, public and private sectors to determine comparable worth of jobs in public sector;
Evaluate the existing and proposed remuneration packages to inform analysis and recommendations to the commission;
Conduct comparative analysis of the submitted remuneration data against several defined parameters/models and make appropriate recommendations and forecasts in line with current and expected future trends;
Carry out job evaluation and re-evaluation of jobs in the public sector institutions as per the job evaluation guidelines approved by the Commission;
Implement and report on job evaluation and salary structures work plans;
Identify and report on the functional risk elements arising from the departmental operations;
Prepare reports arising from the proceedings of the Commission’s Technical Committee meetings;
Draft communication letters to public sector institutions arising from Commission decisions in matters relating to remuneration;
Collect and Collate data on salary surveys to provide benchmark salaries payable to public officers;
Provide technical support in implementation of Job Evaluation grading and salary structures to public sector institutions;
Continuously update grading and salary structure data base of all Jobs in the Public Sector;
Prepare and submit monthly reports on job evaluation and salary structures to the Supervisor;
Provide individual feedback to enhance business processes and initiate process improvement to achieve operational excellence;
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets; and
Develop and continuously update stakeholder database to enhance efficiency in communication.


Job Dimensions:

 Financial Responsibility


N/A


Responsibility for Physical Assets


Computer; and
Office furniture and equipment


Decision Making / Job Influence


Analytical; and
Operational


Working Conditions


An office setting with occasional travel.


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 


Bachelor’s degree in Social Sciences (Economics, Human Resources, Statistics, Public Administration) or relevant field of study from a recognised university.


Professional Qualifications /Membership to professional bodies


Relevant professional qualification; and
Membership to a relevant professional body


Previous relevant work experience required.


Relevant work experience of at least six (6) years in a reputable organization;


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirement of Chapter 6 of the Constitution;
Be conversant with Public Service Policies and practices on remuneration systems;
Good understanding of the Kenyan labour laws;
Knowledge of public finance management principles and processes;
Demonstrated successes in the field of employee and compensation and remuneration policy formulation;
Practical knowledge in the field of job evaluation and remuneration policy;
Ability to deliver results in a complex and dynamic environment;
Ability to identify customer needs and deliver service excellence;
knowledge in relevant legislation and applicable standards;
Financial management skills;
Analytical skills; and
Interpersonal skills. more

Job Purpose


The position is responsible for the provision of efficient legal services and legal advice, handling and managing litigation and preparing legal instruments to ensure the Commission’s mandate and interests are safeguarded.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


Provide input in the development, implementation and review of... legal policies and procedures to ensure that they are in tandem with the existing legislation;
Advise the Department of Legal Services on all legal matters that may arise in the Commission’s operations;
Monitor the performance of external Advocates engaged by the Commission to ensure instructions, documents, witnesses and statements are availed on time; 
Coordinate service providers in legal matters involving the Commission;
Initiate legal action on behalf of the Commission on compliance measures;
Provide input into the departmental work plan and compile budget estimates to inform the departmental planning process;
Lead the development and performance management of staff that report to the position for the achievement of both individual and departmental goals;
Carry out training needs assessment and propose training programs for the departmental staff;
Mentor and coach staff that report to the position; and
Identify and evaluate risks and implications of the departmental activities.


Operational Responsibilities / Tasks


Draft and interpret contracts and other legal documents;
Represent the Commission in proceedings before courts, arbitral or quasi-judicial bodies, including preparation and filing of necessary legal documents;
Liaise with external lawyers and relevant actors on matters before court;
Undertake legal research, prepare legal opinions and provide legal advice;
Disseminate relevant laws, regulations and guidelines to relevant stakeholders;
Undertake review of the legal framework for remuneration and benefits for the public sector, including conducting comparative analysis and make recommendations to strengthen the legal framework;
Analyse judgements made by courts and other quasi-judicial bodies to ensure that emerging issues are identified and make appropriate recommendations;
Keep the legal department informed of developments in laws and regulations that potentially affect the Commission;
Present reports to the relevant Commission’s Technical Committee;
Prepare and submit monthly, quarterly and annual reports to the Head of Legal Services;
Contribute to the development of the work plan, policies and procedures of the Department;
Supervise and evaluate performance of legal clerk;
Provide secretarial services to the Commission’s Legal Committee as may be assigned by the Head of Legal Services; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.


Job Dimensions:

Financial Responsibility


Provide input to the departmental budget and plan.


Responsibility for Physical Assets


Computer.
Office furniture and equipment.


Decision Making / Job Influence


Managerial.
Operational.
Analytical.


Working Conditions


Office, Court and field setting with occasional travel out of office.


Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications


A Bachelor’s degree in law from a recognized university.
A Master’s degree from a recognized university is an added advantage.


Professional Qualifications / Membership to professional bodies


Must possess a Postgraduate Diploma in law from the Kenya School of Law.
Must be admitted as an Advocate of the High Court of Kenya.
Must possess a current and valid practicing certificate.
Must be a member of the Law Society of Kenya in good standing.
Must possess a certificate in leadership/strategic management from a recognized institution.


Previous relevant work experience required.


At least Eight (8) years of post-admission work experience four (4) of which must be in a comparable position in a reputable organisation.
Experience in litigation, legal drafting and legal research.


Functional Skills, Behavioral Competencies/Attributes:


Meet the requirements of Chapter Six of the Constitution.
Demonstrate understanding of the national goals and policies and ability to relate them to the mandate of the Commission;
Ability to identify customer needs, develop service standards and deliver service excellence;
Capacity to demonstrate strategic mind-set and innovation;
Ability to deliver results in a complex and dynamic environment;
Demonstrate ability to manage and lead high performing teams;
Demonstrate knowledge of relevant legislation and applicable standards;
Must demonstrate excellent interpersonal skills;
Ability to work with minimum supervision and under strict timelines; 
High level of attention to detail;
Possess problem solving skills;
Ability to work with teams; and
Excellent analytical and communication skills. more

Operational Responsibilities / Tasks


Carry out routine checks and maintenance of vehicles;
Carry out first aid where necessary;
Detect and report malfunctioning of vehicle’s systems;
Carry authorized passengers and /or goods;
Monitor efficient use of fuel in the assigned vehicle;
Ensure cleanliness and vehicle maintenance and management;
Maintain work tickets for vehicles... assigned; 


Academic qualifications


Kenya Certificate of Secondary Education mean Grade D+ (Plus) or equivalent.
A valid driving license free from any endorsements.


Professional Qualifications / Membership to professional bodies


First Aid Certificate from any reputable organization.
Suitability test for Driver Grade I.
Previous relevant work experience required.
At least 2 years of service in a comparable position from a reputable organization. more

Managerial / Supervisory Responsibilities


Provides input in the development of procurement and stores guidelines and manuals to streamline, standardize and ensure integrity of procurement and asset disposal processes;
Lead the development and performance management of staff that report to the position for the achievement of both the individual and departmental goals;
Identify and... evaluate risks and implications of the departmental activities;
Provide input into the departmental work plans and compile budget estimates to inform the departmental planning process;
Motivate, mentor and coach staff that report to the position;
Identify training needs and propose training programs for departmental staff;


Academic qualifications


Bachelor’s degree inPurchasing and Supplies Management or related field from a recognized university with Diploma in Supplies Management.


Professional Qualifications / Membership to professional bodies


Member of Kenya Institute of Supplies Management (KISM) in good standing.
Valid practicing license from KISM.
Previous relevant work experience required.
Minimum of six years’ working experience in a comparable position from a reputable organization more

Operational Responsibilities / Tasks


Implement research strategy and specific research assignments;
Carry out research that will facilitate implementation of policies and procedures established by the Commission;
Collect and collate data on various remuneration and benefits advisories to facilitate tracking and reporting on their impact;
Assemble macro and micro data related to... remuneration and benefits to enable decisions,policy choices and advisories;
Carry out monitoring and evaluation processes to determine level of compliance to
Commission’s advisories;


Academic qualifications


Bachelor’s Degree in any of the following disciplines: Economics, Statistics, or any other equivalent qualification from a recognized university.


Professional Qualifications / Membership to professional bodies


Relevant professional qualification; and
Membership to a relevant professional body;
Previous relevant work experience required.
Proven relevant experience of at least six (6) years in a reputable organization more

Operational Responsibilities / Tasks


Analyse data and information relating to Collective Bargaining Negotiations for Public sector organizations;
Analyse Collective Bargaining Negotiations (CBN) proposals based on set parameters and make recommendations;
Collect, Collate and update the data base relating to Collective Bargaining Negotiations;
Participate in the review of CBN... guidelines;
Participate in the preparation of the departmental work plan and compilation of budget estimates;
Implement the functional risk management framework;
Comply with relevant statutory requirements, Government Circulars and Commission policies;
Prepare and submit monthly, quarterly and annual reports to the Supervisor;
Draft letters communicating the Commission’s decisions to relevant stakeholders in the Public Sector;


Academic qualifications


Bachelor’s degree in any of the following disciplines: Economics, Statistics, Human Resource, Public Administration or any other equivalent qualification from a recognized university.


Professional Qualifications / Membership to professional bodies


Post-graduate Diploma in Human Resources/Industrial Relations/ CHRPII/Diploma in Law or in a related field;
Previous relevant work experience required.
Proven relevant experience of at least six (6) years, in a reputable organisation. more