Job Purpose


This position is responsible for making entries into the books of account, carrying out system reconciliations and processing of payments.


Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


N/A


Operational Responsibilities / Tasks


Preparation and generation of monthly and annual cash plans in IFMIS system in line with approved budgets;
Processing of exchequer requests; 
Capture of revenue in IFMIS Accounts Receivable module;
Verification of documents received for payment, ensuring that payee details are correct and initiating payment for valid transactions in IFMIS;
Transfer of duly approved payments from IFMIS to CBK Internet Banking module for onward transmission of funds; 
Capture and reconcile all General Ledger accounts in the Commission accounting system and IFMIS and clear IFMIS suspense accounts in a monthly basis;
Reconcile IFMIS cash book to Commission’s accounting system cash book on a monthly basis;
Management of used and unused accountable documents including ensuring proper filing and retrieval of payment vouchers when required;
Update imprest and assets registers;
Prepare audit file and necessary audit schedules as required;
Prepare monthly and quarterly expenditure analysis, budgetary draft reports and any other reports and returns that may be required;
Carry out reconciliation for system entries, statutory deductions, supplier payments and any other reconciliations that may be required;
Carry out petty cash management activities including generation of cash withdrawal requests in IFMIS, forwarding approved forms to CBK and subsequent withdrawal and accounting of petty cash;
Immediate receipting and banking of money received to the respective Commission’s bank account;
Implement internal controls and examine the payment process for accuracy;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.


Job Dimensions:

Financial Responsibility


N/A


Responsibility for Physical Assets


Computer
Office furniture and equipment


Decision Making / Job Influence


Operational
Analytical


Working Conditions


Office setting with occasional travel out of office


Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications


Bachelor’s Degree in Commerce, Economics, Business Administration or related field from a recognized university.


Professional Qualifications / Membership to professional bodies


Possess CPA or ACCA qualification


Previous relevant work experience required.


Three (3) years of work experience in a comparable organization


Functional Skills, Behavioral Competencies/Attributes:


Meets the requirements of Chapter Six of the Constitution
Ability to deliver results in a complex and dynamic environment
Ability to identify customer needs, develop service standards and deliver service excellence
High level of integrity and interpersonal skills
Ability to work with minimum supervision and under strict timelines
High level of attention to detail
Knowledge of relevant computer applications
Excellent analytical and communication skills
Demonstrated knowledge in accounting software and relevant computer applications
Awareness of relevant Legislation and applicable standards (IPSAS, IFRS and IAS)