Participate in the strategic management of the emergency response program, by serving on the field management team
To provide managerial oversight to the field financial operations team, and manage all financial processes in compliance with Oxfam policy and local law
To support, advise and when delegated, or necessary, manage the emergency response finance staff on financial and... administration issues, to maintain the link with response teams work and support functions in Kampala.
Support, advise and guide the Humanitarian Program Management Team in the financial management linked to emergency response program work.
Participate and contribute to emergency response planning processes, ensuring financial management and risk implications are considered in all processes
Provide overall emergency response finance management and co-ordination for all aspects of field financial program support, this will include matrix managing the work of the field finance teams
Manage, mentor and guide the field finance team including Finance Officers, Assistant in Humanitarian programing
To be a key player for the implementation of the corporate finance strategy and ensure effective financial management, asset management and financial accountability within the Country Program.
Managing all aspects of finance procedures at the field locations in line within Oxfam standards
Ensure compliance with local law, accepted business standards and Oxfam policy.
Development of customer service attitude within the finance and a focus on integrated teamwork.
Proactively address the interface between supply chain, program, and finance teams across the country program to ensure efficiency and accountability
Focal point for both internal and external audits, and special project audits at field level
Provide support and advice to the Program team
Provide financial support to projects beyond the humanitarian theme as needed
Support program in assessments and building financial and logistics management capacity of partners
To regularly monitor and report on program spending and performance of the Field Offices and recommend revision where needed for proper financial planning. more

Project Documentation and Field Visibility
Travel to project sites to collect stories, case studies, photos, and videos that showcase the impact of the organization’s work.
Coordinate with field teams to ensure adherence to donor communication guidelines and branding standards.
Work with program/project teams to manage a dissemination plan for communications materials, including reports.

The Role:

The Business Development Manager (BDM) works closely with OGB’s strategic partner countries in Africa, Oxfam in Africa(OiA), Oxfam International (OI), and staff from Oxfam GB to develop and implement a strategic vision for business development (BD) across their country portfolio that aligns to new funding opportunities, and that supports the growth of programmes, funding... diversification and strategic partnerships.

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also have:


Proven track record of success in new business development for a large international agency
Prior experience in the design, delivery, or management of programmes in Climate Justice, food security, gender justice, economic justice, humanitarian response, and water and sanitation, or hygiene; from a sustainable development perspective.
Significant amount of experience in resource mobilisation for a large international agency like Oxfam, preferably at regional level
Ability to design and coordinate winning bids and consortia partnerships.
Ability to influence, facilitate processes, and work with others without direct line management authority.
High calibre of networking, external representation, and negotiation skills
High degree of discretion, tact, and sensitivity in dealing with internal and external clients and stakeholders at all levels
Ability to adapt and work within a multicultural, multilingual, and multidisciplinary environment.
Excellent verbal and written communications skills in English with ability to analyse and synthesise complex issues.
Prior experience and knowledge of working in Africa.
Prior Experience and knowledge of Working with Development Banks and or donor account management of Development Banks (e.g World Bank, African Development Bank, European Bank for Reconstruction & Development)
Excellent inter-personal skills and working as a part of a remotely based team. more

Support the BSM & PFM by participating fully in relevant funding activities, and assist in the development of donor proposals, budget submissions and other necessary activities to secure funding for program objectives.
Working closely with programme and finance teams for ensuring trouble free donor contract management and compliance; complementing the entire project life cycle (from signing... of contract to closure).
Ensuring timely submission of high-quality donor reports in coordination with programme and finance staff.
Lead in monitoring compliance with donor contract requirements and Oxfam’s contract management policies and procedures through setting up and implementing appropriate systems and tools, and report exceptions
Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures
Provide regular management information on the financial status of country program funding arrangements, including the preparation of the monthly funding report
Proactively review and identify any potential issues which would interfere with reporting requirements and/or meeting compliance standards and take appropriate action to resolve them
Assist in developing and managing donor relationships and participate in donor meetings and visits as appropriate
Work with program staff to establish a longer-term perspective on funding needs, rather than short-term “symptom based” funding, including conducting research and analysis and preparing information and reports on the underlying reasons that need to be addressed
Develop and maintain an effective partner grants and reports monitoring system, ensuring adherence to Oxfam policies and procedures on partner management
Regularly visit partner organisations to fully understand the context and operating environment they work in to ensure effective support is provided
Maintain donor contracts and partner grants files, both electronic and hardcopy, up to date and easily accessible to users, donors and auditors.
Support in communicating with donor’s vis-a-vis donor contract management as and when required more

Adopt a “thought leadership “attitude, informed of developments/ the latest thinking, undertake/commission organised research and analysis and spend time in reflective consideration to develop a comprehensive understanding of the place of Gender Justice and Women’s Rights at the various levels of engagement.
Ensure all analyses, information and recommendations with regarding policy and... programmes are informed by the critical consideration of GJ&WR.
Participate in the national, regional and global development environment to identify opportunities to impact the reduction of injustice and extreme inequality with specific focus on gender inequality; and, in so doing, foster strategic institutional linkages, alliances, networks and partnerships to ensure shared learning and collaboration.
Membership/Provide strategic and technical advice to the Country Management Team (CMT) to ensure that the GJ&WR agenda is consciously embedded in programme and operational decisions.
Support organisational approaches to Knowledge Management and Information-sharing on GJ&WR. Specifically, through synthesis of data and information to share with and keep staff informed, while ensuring effective discussion and dialogue on the change approaches, situations and discourse, impact on and should be reflected in organisation-wide strategies, programmes, plans and budgets.
Develop and facilitate strategic partnerships and linkages with civil society, the private sector, Government and Inter-governmental Agencies, and research institutions and the academia that can be applied to develop/ further initiatives in support of GJ&WR.
Support capacity-building/ enhancement of stakeholders in areas of: gender analysis and research; feminist approaches to influencing and campaigns, and feminist programme learning.
Champion integrated programming ensuring that GJWR aspects are a critical part of our One Program Approach and the nexus in design, delivery and learning. more

KEY RESPONSIBILITIES:

Project Management (HST-LHL project): Coordination and Convening


Develop, implement and monitor the influencing strategy for this project in close coordination with the PMU influencing lead and the line manager.
Lead in bringing all the different stakeholders together for collaborative knowledge, learning and research processes envisioned in the different outcome... areas of the project.
Establish and maintain regular coordination and information exchange with the project management unit which coordinates with all the participating countries.
Coordinate with partner organizations to ensure that all reports are submitted in a timely manner and in accordance with donor and Oxfam requirements, collaborating early to identify potential delays, challenges or capacity gaps and coordinating with colleagues to address and rectify.
Represent the country team in partnership and localization focused coordination meetings (such as Kenya C4C working group, AHN processes and as advised by the line manager) and Oxfam internal planning processes.
Support on partner-led advocacy, influencing and communications activities, in collaboration with the policy and communications/media leads.
Work closely with the partners at country level as well as at PMU and global level to ensure strategic influencing at national, regional and global levels, including supporting policy and advocacy colleagues to work with programme colleagues to deliver their products to the highest standards.
Contribute to identifying gaps and needs regarding humanitarian finance, humanitarian system reform, local humanitarian leadership policy and contribute to policy development with the relevant teams and partners at country, PMU and confederation level.
Strengthen external networks and engagement, in close collaboration with the Director Humanitarian Systems, to increase impact of the influencing agenda and to support partners’ visibility and leadership.
In close collaboration with Kenya C4C working group and the ASAL Humanitarian Network (AHN), facilitate and contribute to the development of the localization accountability tool for Kenya, and facilitate/support annual reporting on the same.
Encourage and support civil society organizations, AHN members, WROs etc. to take part in formal coordination structures and activities that will amplify voices of Kenyan local actors.


Partnership Management:


Ensure and support partnership-centric ways of working throughout the different projects and program management cycles in close collaboration with the programme managers and technical coordinators.
Working with the MEAL Advisor, ensure that partners are equal stakeholders in project management, reporting, and CAMSA, and that the way that we engage with partners in these areas are empowering, principled and fully aligned with the Oxfam LHL & partnership strategy.
Support Senior Management Team (SMT) and MEAL team in conducting annual partnership learning and review meetings and see through the implementation of agreed action points.


Capacity sharing and exchanges:

Other:

Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.


Support in the identification of capacity strengthening needs, the development and the delivery of capacity sharing strategies and activities, in collaboration with the programme managers, and technical teams.
Ensure programme managers and country teams are familiar with Oxfam’s principles of partnership, including the commitments to the localization agenda, Pledge for Change, Charter for Change, Grand Bargain, etc.
Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights


Person specification

Technical skills, experience and knowledge

Skills


Education (master’s degree level) preferably in social sciences, international law, or related humanities field.
Good understanding of Kenyan, African and International policy context on key themes related to Localization, Local Humanitarian Leadership, Charter for Change, the Grand Bargain, Pledge for Change, Principles of Partnership.
Strong soft and hard people and project management skills, with experience working in diverse alliances.
Strong interpersonal skills that include experience with mediation and consensus building.
Good organizational skills including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure.
Ability to lead projects and programmes in a clear and constructive way that inspires people to deliver.
Ability to manage budgets and processes for results and impact.
Ability to work independently and with diverse multi-cultural and virtual teams.
Ability to liaise with a wide range of people, both internally and externally and at many levels, with credibility, tact, and diplomacy. more

Scope of work

Produce a 5 Minute Documentary Video:


Produce a video highlighting the experiences of grassroots women involved in the gemstone mining in Taita Taveta, including their challenges and successes in accessing markets.
The video should be filmed in Kiswahili or the local language(s) the contributors are comfortable with.
The production team is responsible for sourcing a... local fixer and/or translator if needed.
The video must be fully English-subtitled.


Adherence to Ethical Standards:


The filming crew must adhere to Oxfam’s ethical guidelines, including obtaining correctly filled consent forms for every person filmed. These consent forms must be handed over to Oxfam along with the final products.
The crew must respect cultural and religious diversity throughout the filming process.


Produce at Least 30 High-Quality Still Photos:


Capture impactful images of the women miners, community interactions, and the local environment.
Each photo must be properly captioned, with the image maker’s full name indicated.
Ensure informed consent is obtained and documented.
Ensure respect for cultural and religious sensitivities is maintained during the photography sessions.


Diverse Subject Representation:


Select subjects that reflect the diversity of the community, including different age groups, roles in the mining process, and socioeconomic backgrounds.
Focus on female contributors, with special attention to those who have shown resilience in overcoming challenges related to mining and market access.


Day-in-the-Life Footage:


Follow selected subjects through a day in their lives, documenting their involvement in mining activities and the impact of these activities on their families and communities.
Highlight how they are navigating challenges within the mining sector, particularly in accessing markets and advocating for their rights.


Human-Interest Story for Website:


Develop one compelling human-interest story that captures the experiences of a woman miner or a group of women, focusing on their journey from mining to market.
This story should be crafted for Oxfam’s website, emphasizing the personal and communal impact of the FAIR for ALL project.


Quote-Graphics:


Create at least 3 quote-graphics that feature powerful messages or quotes from the women miners about their experiences in the gemstone value chain.
Ensure the accompanying images are of high quality and effectively convey the intended message.


Location

Taita Taveta County.

Expected timeline.


The contractor shall commence work as soon as possible, immediately upon signing the contract.
A detailed timeline, work plan, and draft outline should be submitted within one day of signing a binding service contract and work be progressively delivered as urgently as would be practically possible.
A detailed budget and shooting schedule should be provided before commencing filming.
The rough cut of every phase of the documentary should be provided to Oxfam media lead, and program managers for review.
All documents and materials remain the property of Oxfam.


Deliverables

The video production company will provide:


Final Cut of one story of 5 minutes (with subtitles) as:
Exported 4K 3840x2160 high-bitrate (1520Mbps) video file encoded using H264 compression in MP4 format with square pixels, fixed frame rate, progressive scan, and stereo AAC audio compression at 128kbps or equivalent.
Properly filled consent forms for ALL subjects. (Consents can also be obtained audio-visually with clear voice and depicted subtitle of the consenting conversation)
At least 30 High-quality photographs/stills on the subject matter described in the preceding sections above.
At least one captivating human-interest story/blog of approximately 800 words possibly.
Photos must be delivered in a Hi-Res format e.g. (JPEG or equivalent of at least 10Mbs per photo) and fulfil the following additional usability criteria: - photographed from a variety of angles (e.g., wide, and medium shots, close-up) Photos should also always depict clear donor/Oxfam and partners where possible and speak to the context of the project.
At least three quote-graphics as detailed in the scope of work.
Properly filled consent forms for ALL photography subjects, including separate forms for each child whenever involved. (Consent could also be obtained audio-visually where groups of people are involved)
Upload all clean copies of the film.
Upload all b-rolls.


Requirements


The media company/consultant should have the following items, skills, and competencies Proven track record of content production for journalistic purposes in print, or TV – with attention to compelling storytelling.
Access to the highest quality filming, light, sound, and editing equipment.
Ability to operate under strict time limits and apply high production and technical standards to maintain a high level of professionalism.
Ability to communicate and conduct interviews in English and a local language.
Track record of successful materials filmed in the region and/or on similar topics would be an asset.
Should have a computer with video editing software like Adobe CS pro, Final cut, or any relevant software.
A strong command of the English language and can operate on emails and share folders.
Should have valid registration certificates with the relevant authorities. more

Driving project Oxfam staff, visitors or other authorized persons to and from various points while observing and adhering to the standard safety precautions.
Maintaining proper vehicle mileage and usage records as per requirements.
Conducting daily vehicle maintenance checks to ensure that the vehicle is in good condition including the general cleanliness to uphold the image of the... organization.
Delivering and collecting mails and other documents to and from various offices required.
Maintaining punctuality and courtesy and adhering to traffic laws and regulations.
Maintaining confidentially of Oxfam information at all times while executing duties. more

Job Purpose:
The role is responsible and accountable for the activities related to the core finance function in the Programme Office which includes but not limited, to report financial transactions to support in managing / controlling financial risks and in making decisions, to ensure full compliance with Oxfam procedures as well as support to Partners in providing complete, timely and accurate... financial reports in respect of Oxfam in Ghana programmes. Although the position is based in Accra, the responsibilities involve a significant number of travels to regions where Oxfam in Ghana Partners operate.
Dimensions of The Role
Role:
The following aim to provide a clear sense of the nature and scope of the Programme & Partnership Accountant’s role:

Contributes to developing and delivering targets and plans within the operating unit and more widely on Partnership support.
Interprets financial information; provides analyses and advice to country thematic leads and the Country Finance Manager on a range of complex issues including managing legal compliance and financial risk with Partners.
Manages and/or contributes to project work.
Produces reviewed procedures for partner capacity building and monitoring.
Influences managers to work differently / adopt procedures and maintain standards.

Key Responsibilities:

Oversight responsibility for the effective management of the Accounting and Finance function at the Programme Office in Tamale.
Make critical input into country programme annual budget and develop financial proposal for national and multi-country programmes.
Identify and develop new and innovative systems and processes for improving operational efficiency, whilst providing financial management advice to Programme Coordinators.
Be directly involved with all non-operational partner agreements and arrangements and play key role in directing operational staff to ensure compliance with relevant policies and procedures.
Ensure that all financial transactions generated in the Programme Office are accurately, properly, and timely captured in PeopleSoft (General Ledger) and other donor specific reporting systems in accordance with Oxfam and Donor policies, procedures, and guidelines.
Review all end–of–month reconciliations for accuracy and completeness and agree balances with the General Ledger.
Prepare donor reports per the internal reporting schedule for donor reporting and respond to review comments from donors.
Review quarterly, half-year and annual financial reports with the associated project accounts, and variance analysis reports submitted to Oxfam in Ghana
Review quarterly cash forecasts (programme related activities only) as input into quarterly financial reports for donors.
Spearhead in identifying and flashing out any potential causes at the Programme Office and with Partners, which would make reporting on time and/or compliance impossible, for pre-emptive communication with the donors through the National Funding Coordinator.
Support the Finance Manager to prepare draft financial statement and projects annual financial reports as part of preparations towards annual audits. Liaise with all Implementing Partners and ensure their readiness for various audits i.e., project audit, statutory audit etc.
Provide responses to all donor / statutory audit queries on the Programme Office and for all financial reports of past and present programming as they may arise.
Review findings and recommendations on partners’ financial reports and ensure that they are addressed by partners before funds are transferred to them.
Lead in the field work for financial reviews as part of the joint monitoring visits to partners per agreed schedule with the MEAL team.
Acquire a detailed knowledge of all donors’ reporting requirements, changes etc. and support carrying out systematic training and briefing of programme staff in financial, administrative, and logistical procedures.
Regularly monitor internal controls and procedures on financial and accounting matters.
In consultation with the Finance Manager, plan capacity building for finance staff in Partner organisations.
Ensure all partner expenditures are uploaded in box and captured with support documentation into the PeopleSoft system.
Maintain grant reconciliation between 70000, 72000 and the 49800 to ensure Zero balance at end each financial year.
Ensure partner basis of apportionments properly are set up and cost-sharing requirements are fulfilled.
Back-stop for the Finance Manager as and when required as well as take on any other work that may be assigned.

Qualifications:

Role requires professional qualification in accounting with background in finance and logistics, knowledge of Ghana Financial regulatory framework (Company ACT, taxation, pension laws etc.), proposal developments and a strong track record in financial management and external audit. Membership with a recognised Professional Accountancy Body i.e., ICAG, ACCA or CIMA will be an advantage.

Education:

Master’s degree in a related field is required (business administration, development sector financing, accounting, finance) or equivalent professional qualification i.e., Certified Chartered Accountancy and/or Management qualification is preferred.

Experience:

The post requires advanced specialist knowledge in Grants and Partnership management. Minimum of 5 years managerial experience in a service organisation is preferred; Knowledge of the development sector financial management requirements; a good understanding of accounting standards and their application in financial reporting for publication.

Desirable

Knowledge in the use of any accounting software.
IPSAS Certification.
Working proficiency in French and Ghanaian languages is highly desirable.

What we are looking for:

We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:
Essential:

A strong understanding of accounting principles and standards applicable in the services or development sector.
Quantitative and Analytical Skills with a good working knowledge of MS office suit, advance excel and others, accounting processes and reporting systems and tools.
Comprehensive understanding of financial reporting, review, and analysis.
Effective Communications skills (oral and written including presentations and good report writing) in English.
Ability to prioritise own workload and work independently to deadlines with very minimal supervision.
External Audit experience with a reputable Practicing Firm.
Good teamwork, management, and liaison skills.
Ability to work and train people with differing levels of skills in grant management.
The capability to work in a way so that one is not restricted by traditional thinking only and the status quo. Thinking out of the box, in a way that promote progress and makes bigger impact.
Negotiation: The skills to bring about agreement on matters of mutual interest.
Ability to develop a high degree of self-awareness around our own strengths and weaknesses and our behaviours impact on others.
Building and naturing relationships: the conscious effort to develop relationships with people with the aim of engaging to deliver on organizational goals. This also involves the ability to engage with people, by pursuing personal relationship that allows leaders to connect with people and build trusting relationships.
Enabling: The pursuit to work effectively, empower and enable others to deliver the organizations goals through creating conditions of success. more

Essential:

Demonstrably solid news judgement and excellent written and verbal communications skills; proven track record in journalism or media-related experience; knowledge of international and/or regional media;
Demonstrable competence and enthusiasm for delivering content across all media tools, channels, and platforms;
Drive to achieve maximum coverage coupled with understanding and... appreciation for good collaborative working processes;
Ability to develop overarching media and social media strategies and messaging for key confederation-wide projects.
Ability to articulate complex issues, especially economic issues, in an accessible manner, with flair and precision;
Ability to liaise with a wide range of people, both internally and externally and at many levels, with credibility, tact and diplomacy;
Excellent interpersonal and negotiation skills with ability to lead, influence and motivate others;
Effective negotiation abilities and informal leadership skills in a multi-stakeholder, multi-cultural, network environment;
Understanding of media-related reputation risk and mitigation/management;
Research, monitoring and evaluation skills;
Excellent spoken and written English.

Desirable:

Fluency in other languages, especially French, Spanish, Portuguese or Arabic.
Experience in social media.
Experience filming and/or editing video content. more