Request for Quotation (RFQ)


THIS IS NOT A CONTRACT. IT IS FOR INFORMATION PURPOSES ONLY.


RFQ Number:
JSI-001-2025-20-01- SCAP-PROJECT(Request for Quotation (RFQ) for Printing of Kaduna State Guideline on Sexual Reproductive and Maternal Health


Date:
03-  03 – 2025


For any enquiry: Reply... to
jsi_integratedproject_procurement@ng.jsi.com


Vendor’s Expected Delivery Date:
March 7th, 2025


Delivery Location:
Abuja, FCT.







Vendors location
Vendors within Abuja, FCT.


J.SI-Payment Terms:
Within agreed date printed report will be delivered and presentation of completed, signed invoice and delivery note.


RFQ Closing Date: 
5th March, 2025




INTRODUCTION

The Self - Care Accelerator Project (SCAP) aims at accelerating country-led progress towards achieving universal health coverage by promoting the use and scale-up of self-care interventions. Building on current momentum around Self Injection and DMPA-SC to accelerate the National Self-Care agenda in Nigeria, its focus is to accelerate and institutionalize implementation of the self-care guidelines in Nigeria, identify policy and regulatory bottlenecks to inform interventions and advocacy for the scale up of self-care in Nigeria, support development and execution of the national self-care sub-committee work plan and serve as an exemplar and share lessons to inform global programming in self-care.

CONCEPT  

Available record reveals that Nigeria population is growing at a rate of 2.4%/year as the most populous country in Africa the population is estimated to be over 200 million. While, the country`s reproductive health indices are improving more effort needs to be put in place to address these SRMH problems. The National Reproductive Health policy was approved in 2010 by the Federal Government of Nigeria, with the goal of ensuring availability and access to full sexual and reproductive health information and quality services of country`s effort in addressing the reproductive health issues, the National Reproductive Health policy was approved in 2010 by the Federal Government of Nigeria, with the goal of ensuring availability and access to full sexual and reproductive health information and quality services. As an addition, the country began the process of the development of the National Guideline on Self Care for Sexual Reproductive and Maternal Health. The development process which started with a landscape analysis in July 2019 and was completed with key stakeholders KII and workshop in October 2020.

Despite these efforts Nigerian still faces significant challenges that hindered and interrupted initialization of the self - care on a scale.

As part of the SCAP budgeted activities, the project is planning a dissemination of the validated BNA to all relevant stakeholders at the national level.

The RFQ is aimed at sourcing for a qualified printing service provider to produce high-quality, professionally printed copies of the report of the bottle neck analysis report.

RATIONALE

The decision to print the BNA report is driven by several critical factors that emphasize their role in ensuring the success of this initiative. The printed copies of the report will provide a tangible, easily accessible resource for healthcare providers, policymakers, and community stakeholders. It ensures that the barriers and facilitators identified will be widely circulated are widely available, even in areas with limited digital access or unreliable internet connectivity. The printed report offers a single, authoritative reference that promotes uniformity and consistency in the application of self-care interventions across the state and will reduce the risk of misinterpretation or deviation from the intended practices outlined in the domesticated guidelines.

Objective


To engage a qualified and professional printing service provider capable of producing high-quality, professionally bound copies of the validated BNA report.
To ensure the timely printing and delivery of the required number of report copies copies to support immediate dissemination and use by stakeholders during the dissemination.
To produce the document in a durable and user-friendly format that enhances readability and accessibility for healthcare providers, policymakers, and community stakeholders.
To ensure the printed copies of the report are widely accessible, including in areas with limited digital connectivity, thereby supporting equitable dissemination and use of the domesticated self-care strategies.


QUOTATION FOR THE PRINTING OF DMPA-SC Plan

The following are the specifications for printing the BNA report.




S/NO
ITEM
DESCRIPTION
QUANTITY


1.
Printing of bottle neck analysis report
Hard glossy laminated material (3-fold) on A4 pager 
100 copies 




DELIVERY LOCATION:

The JSI Research and Training Institute Inc. Abuja, No 1 JC Obande Close, 

Abuja 900108, Federal Capital Territory.

REQUIREMENT / EVALUATION CRITERIA:

Bidders are expected to submit properly signed financial bid/ quotation with company’s letter h


Validation period of quote for a minimum number of 60 days to be stated on letter head of submission - 10%
specification on the  required documentation mentioned under submission requirement 25%
A detailed company profile, including evidence of verifiable past experience in printing similar high  quality document 10%
Reasonability of cost 30%
Banking details-(Specify name of account, account number and bank name)- 10%
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years, TIN Number.-10%


Note: The Financial bids must be in NGN 

Following the requirement of the Federal Government of Nigeria, JSI Research and Training Institute Inc. will deduct 5% withholding tax from the total contractual sum. Also, note that JSI- is a Non-Governmental Organization (NGO) and is VAT exempted.


JSI reserves the right to reject any or all bids if it fails to meet the criteria or submitted after the stipulated closing date.
Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc. Note, this RFQ, does not in any way translate to a contract. more

REQUEST FOR PROPORSAL (RFP) FOR ELECTRICAL REPAIRS/MAINTENANCE in JSI Research and Training Institute Inc. ABUJA, BAYELSA, EDO, IMO, JIGAWA AND LAGOS OFFICES.

RFP#JSI-2025-02-18-ELECTMAIN

Date of Issuance: February 18, 2025

RFP Title: Vendor Engagement for Electrical repairs/Maintenance from March 1, 2025 to Feb 28, 2026

Scope of Work:

The services to be provided include but are not... limited to:


Inspection and troubleshooting of office electrical systems.
Repair and replacement of faulty wiring, switches, and outlets.
Installation and maintenance of lighting fixtures and electrical panels.
Upgrading electrical systems to meet safety and efficiency standards.
Emergency electrical repairs and response.
Preventive maintenance services to ensure system reliability.
Any additional electrical services may be required by JSI.


Requirements:

Interested vendors must meet the following requirements:


Proof of business registration and relevant certifications.
At least [2 years and above] of experience in providing electrical services at a corporate level.
Availability to respond to urgent repair requests.
Compliance with safety and environmental standards.
Ability to provide warranty for services rendered.
Use of high-quality and certified electrical components (not fairly used but new and original)


Submission Requirements:

Vendors are required to submit the following documents:


Company profile, including past experience and references.
Detailed quotation specifying labor costs, materials, and any other charges.
Proof of relevant certifications and business registration.
Validity period of the quotation (minimum of 30 days).


Evaluation Criteria:

Quotations will be evaluated based on:


Pricing competitiveness (30 points).
Vendor’s qualifications, technical presentation and approach (40 points).
Vendor to state response time when call or email is sent requesting for action. Ability to meet service requirements and deadlines (15 points).
References and past performance evidence, CAC, TIN (10 points).
Validity of quote to be mentioned on letter of submission- (5points)


Terms and Conditions:


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations.
The engagement period will be for one year, subject to review and renewal based on performance.
Payment terms shall be in line with JSI Research and Training Institute Inc. On completion and certification of work done, full payment net of applicable taxes shall be made within 5-7 workdays of job completion and can not exceed 30 work days.


DEADLINE

Quotes must be received by the designated deadline or shall not be considered. 

QUESTIONS OF CLARIFICATION

Interested companies should direct any questions about the RFP in writing no later than February 20th 2025. Please direct all your questions to JSI Country Finance and Operations Director, Abuja office. Responses will be distributed to all RFP recipients. All correspondence with JSI pertaining to this RFP must reference the contact person and RFP number on page 1. If after 30 days from the date of RFP closure you did not hear from JSI, it means your application was not successful.

OFFER VALIDITY

Your proposal must remain valid for a minimum of 30days. Quotations should be signed by an official authorized to do so. To be stated on the letter of submission.

LANGUAGE

The proposal, as well as correspondence and related documents should be in English.

NEGOTIATIONS 

The most competitive quote is requested.  It is anticipated that contracts will be awarded solely on the basis of information received.  However, JSI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract.

REJECTION OF QUOTES

This document is a request for quote only, and in no way obligates JSI or USAID to make an award.  JSI reserves the right to reject any and all offers received and/or to cancel the RFP.  Vendors whose quote is not selected may be notified.

INCURRING COSTS 

JSI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP. The costs are solely the responsibility of the potential supplier. Ensure fully executed contract before committing any resources.

REPRESENTATIONS AND CERTIFICATIONS

The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier.

AWARD TYPE

JSI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of JSI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document.

FINANCIAL RESPONSIBILITY 

Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. JSI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award.

PAYMENT

JSI policy prohibits advance payment.

Payments will be made on the following basis:


The supplier will submit an invoice for payment after being notified of receipt and acceptance of the goods/services by the JSI Country Director or designee(s). Acceptance is predicated upon the compliance of the goods/services with the specifications set forth in the contract. 
The supplier will be paid an amount as stated on the contract. JSI payment cycle is net 30 days upon receipt of vendor invoice.
Should the supplier require payment along other terms and conditions, these will need to be negotiated with JSI prior to final award and issuance of the contract. Full cooperation with JSI in meeting the terms and conditions of payment will be given the highest consideration. more

REQUEST FOR PROPORSAL (RFP) FOR AIR CONDITIONER REPAIRS/MAINTENANCE FOR JSI Research and Training Institute Inc, ABUJA, BAYELSA, EDO, IMO, JIGAWA AND LAGOS OFFICES.

RFP#JSI-2025-02-18-AIRCONMAIN

RFP Title: Vendor Engagement for Servicing of Office Generator to cover March 1 2025 to Feb 28, 2026

Scope of Work:

The services to be provided include but are not limited to:


Inspection... and diagnosis of malfunctioning AC units.
Repair and replacement of faulty components such as compressors, capacitors, and thermostats.
Cleaning and servicing of AC units, including filters, coils, fans and ducts.
Refrigerant gas refilling and leak detection.
Installation of new AC units and related accessories.
Preventive maintenance services to ensure optimal performance.
Emergency response for urgent AC repair needs.
Any additional AC repair services as required by JSI Research and Training Institute Inc.
Electrical fault detection/replacement of plugs or sockets where applicable


Requirements:

Interested vendors must meet the following requirements:


Proof of business registration and relevant certifications with business premises existence
At least five (2 years and above) of experience in providing AC repair services to corporate organizations.
Availability to respond to urgent repair requests.
Compliance with safety and environmental standards.
Ability to provide warranty for services rendered.
Use of high-quality and genuine replacement parts. (No fairly used, but new and original)


Submission Requirements:

Vendors are required to submit the following documents:


Company profile, including past experience and references.
Detailed quotation specifying labor costs, materials, and any other charges.
Proof of relevant certifications and business registration.
Validity period of the quotation (minimum of 30 days).


Evaluation Criteria:

Quotations will be evaluated based on:


Pricing competitiveness (30 points).
Vendor’s qualifications, technical presentation and approach (40 points).
Vendor to state response time when call or email is sent requesting for action. Ability to meet service requirements and deadlines (15 points).
References and past performance evidence, CAC, TIN (10 points).
Validity of quote to be mentioned on letter of submission- (5points)


Terms and Conditions:


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations.
The engagement period will be for one year, subject to review and renewal based on performance.
Payment terms shall be in line with JSI Research and Training Institute Inc. On completion and certification of work done, full payment net of applicable taxes shall be made within 5-7 workdays of job completion and can not exceed 30 work days.


DEADLINE

Quotes must be received by the designated deadline or shall not be considered. 

QUESTIONS OF CLARIFICATION

Interested companies should direct any questions about the RFP in writing no later than February 20th 2025. Please direct all your questions to JSI Country Finance and Operations Director, Abuja office. Responses will be distributed to all RFP recipients. All correspondence with JSI pertaining to this RFP must reference the contact person and RFP number on page 1. If after 30 days from the date of RFP closure you did not hear from JSI, it means your application was not successful.

OFFER VALIDITY

Your proposal must remain valid for a minimum of 30days. Quotations should be signed by an official authorized to do so. To be stated on the letter of submission.

LANGUAGE

The proposal, as well as correspondence and related documents should be in English.

NEGOTIATIONS 

The most competitive quote is requested.  It is anticipated that contracts will be awarded solely on the basis of information received.  However, JSI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract.

REJECTION OF QUOTES

This document is a request for quote only, and in no way obligates JSI or USAID to make an award.  JSI reserves the right to reject any and all offers received and/or to cancel the RFP.  Vendors whose quote is not selected may be notified.

INCURRING COSTS 

JSI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP. The costs are solely the responsibility of the potential supplier. Ensure fully executed contract before committing any resources.

REPRESENTATIONS AND CERTIFICATIONS

The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier.

AWARD TYPE

JSI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of JSI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document.

FINANCIAL RESPONSIBILITY 

Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. JSI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award.

PAYMENT

JSI policy prohibits advance payment.

Payments will be made on the following basis:


The supplier will submit an invoice for payment after being notified of receipt and acceptance of the goods/services by the JSI Country Director or designee(s). Acceptance is predicated upon the compliance of the goods/services with the specifications set forth in the contract. 
The supplier will be paid an amount as stated on the contract. JSI payment cycle is net 30 days upon receipt of vendor invoice.
Should the supplier require payment along other terms and conditions, these will need to be negotiated with JSI prior to final award and issuance of the contract. Full cooperation with JSI in meeting the terms and conditions of payment will be given the highest consideration. more

REQUEST FOR PROPOSAL (RFP) FOR PLUMBING SERVICING IN JSI Research and Training Institute Inc ABUJA, BAYELSA, EDO, IMO, JIGAWA AND LAGOS OFFICES.

RFP#JSI-2025-02-18/PLUMSERV

Date of Issuance: February 18, 2025

RFP Title: Vendor Engagement for Plumbing repairs and Maintenance from March 1, 2025 to Feb 28, 2026.

Scope of Work:

The services to be provided include but are not limited... to:


Repair and replacement of leaking pipes and fittings.
Installation of new plumbing fixtures such as sinks, faucets, and toilets.
Drainage system maintenance and repairs to clear blockage.
Septic tanks/soak ways maintenance.
Inspection and troubleshooting of plumbing systems.
Any additional plumbing services as required by JSI.


Requirements:

Interested vendors must meet the following requirements:


Proof of business registration and relevant certifications.
At least [2 years and above] of experience in providing electrical services at a corporate level.
Availability to respond to urgent repair requests.
Compliance with safety and environmental standards.
Ability to provide warranty for services rendered.
Use of high-quality and certified electrical components (not fairly used but new and original)


Submission Requirements:

Vendors are required to submit the following documents:


Company profile, including past experience and references.
Detailed quotation specifying labor costs, materials, and any other charges.
Proof of relevant certifications and business registration.
Validity period of the quotation (minimum of 30 days).


 Evaluation Criteria:

Quotations will be evaluated based on:


Pricing competitiveness (30 points).
Vendor’s qualifications, technical presentation and approach (40 points).
Vendor to state response time when call or email is sent requesting for action. Ability to meet service requirements and deadlines (15 points).
References and past performance evidence, CAC, TIN (10 points).
Validity of quote to be mentioned on letter of submission- (5points)


Terms and Conditions:


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations.
The engagement period will be for one year, subject to review and renewal based on performance.
Payment terms shall be in line with JSI Research and Training Institute Inc. On completion and certification of work done, full payment net of applicable taxes shall be made within 5-7 workdays of job completion and can not exceed 30 work days.


DEADLINE

Quotes must be received by the designated deadline or shall not be considered. 

QUESTIONS OF CLARIFICATION

Interested companies should direct any questions about the RFP in writing no later than February 20th 2025. Please direct all your questions to JSI Country Finance and Operations Director, Abuja office. Responses will be distributed to all RFP recipients. All correspondence with JSI pertaining to this RFP must reference the contact person and RFP number on page 1. If after 30 days from the date of RFP closure you did not hear from JSI, it means your application was not successful.

OFFER VALIDITY

Your proposal must remain valid for a minimum of 30days. Quotations should be signed by an official authorized to do so. To be stated on the letter of submission.

LANGUAGE

The proposal, as well as correspondence and related documents should be in English.

NEGOTIATIONS 

The most competitive quote is requested.  It is anticipated that contracts will be awarded solely on the basis of information received.  However, JSI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract.

REJECTION OF QUOTES

This document is a request for quote only, and in no way obligates JSI or USAID to make an award.  JSI reserves the right to reject any and all offers received and/or to cancel the RFP.  Vendors whose quote is not selected may be notified.

INCURRING COSTS 

JSI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP. The costs are solely the responsibility of the potential supplier. Ensure fully executed contract before committing any resources.

REPRESENTATIONS AND CERTIFICATIONS

The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier.

AWARD TYPE

JSI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of JSI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document.

FINANCIAL RESPONSIBILITY 

Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. JSI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award.

PAYMENT

JSI policy prohibits advance payment.

Payments will be made on the following basis:


The supplier will submit an invoice for payment after being notified of receipt and acceptance of the goods/services by the JSI Country Director or designee(s). Acceptance is predicated upon the compliance of the goods/services with the specifications set forth in the contract. 
The supplier will be paid an amount as stated on the contract. JSI payment cycle is net 30 days upon receipt of vendor invoice.
Should the supplier require payment along other terms and conditions, these will need to be negotiated with JSI prior to final award and issuance of the contract. Full cooperation with JSI in meeting the terms and conditions of payment will be given the highest consideration. more

Indicate Product Origin (Country of Manufacture):    

JSI-Payment Terms:    Within 30 days of delivery and presentation of completed, signed invoice and delivery note.

RFQ Closing Date:     February 10th, 2025

Background

HPV Vaccine Acceleration Program Partners Initiative (HAPPI) consortium is a project that aims to accelerate the uptake of HPV vaccines among girls and adolescents... worldwide.

The project is funded by the Bill & Melinda Gates Foundation and combines expertise in policy, access, introduction, implementation, and evaluation and learning to achieve its goals.

The project seeks to achieve its objectives through enabling global coordination and compilation of evidence to inform policy decisions; providing targeted country technical assistance for HPV vaccine decision-making, introduction, acceleration, and sustaining coverage in select countries; and conducting monitoring, evaluation, and learning to build on the existing evidence base.

General Objective of the Assignment

The primary objective of this assignment is to produce high-quality Information, Education, and Communication (IEC) materials that will enhance the visibility of the HAPPI Project while reinforcing key messages on HPV awareness and stakeholder endorsements.

The materials to be printed include:


500 Fact Sheets
400 Desktop/Table Calendars
300 Postcards


These materials will serve as critical tools for advocacy, education, and stakeholder engagement.

CONCEPT  

This Request for Quotation (RFQ) is designed to identify and engage a qualified printing service provider with the technical expertise and capacity to produce professionally printed IEC materials of the highest quality. These materials will significantly enhance the project’s internal and external visibility, ensuring a lasting impact on target audiences.

RATIONALE

The production of IEC materials is an essential component of the HAPPI Project’s communication and awareness strategy. 

These materials will:


Serve as educational tools to promote HPV awareness.
Strengthen stakeholder engagement through clear, well-structured information.
Enhance the project’s visibility among key partners, policymakers, healthcare providers, and the broader community.
Provide standardized messaging, reducing misinformation and ensuring consistency in HPV-related interventions.


Specific Objectives

The key objectives of this assignment are as follows:

Production of Durable, High-Quality IEC Materials


Ensure that all materials are printed using durable, high-resolution formats that stand the test of time.
Guarantee professional finishing and binding to enhance usability.


Enhancing Organizational Visibility


Strengthen the presence of the HAPPI Project within and beyond its operational areas.
Reinforce key messaging to diverse audiences, including policymakers, healthcare providers, and community members.


Engagement of a Qualified Printing Service Provider


Identify and contract a professional vendor with a track record of producing high-quality IEC materials.
Ensure adherence to project branding guidelines and specifications.


Timely Printing and Delivery


Ensure the efficient production and delivery of the required materials within the stipulated timeframe.
Support immediate dissemination and use by key stakeholders.


Production of User-Friendly and Accessible IEC Materials


Design materials in a readable, visually appealing, and engaging format for healthcare providers, policymakers, and community stakeholders.
Ensure printed materials are accessible in areas with limited digital connectivity, promoting equitable distribution and use.


.Scope of Work 

Printing of IEC Materials 

The selected vendor will be responsible for the professional production, printing, and timely delivery of high-quality of the IEC materials for the HAPPI Project.

Scope of Services

The scope of work includes, but is not limited to, the following:

Production & Printing Requirements


Fact Sheets – 500 copies
Desktop/Table Calendars – 400 copies
Postcards – 300 copies


Material Specifications

The vendor will be required to adhere to the following specifications for each item:




Item
Specification
Quantity
Amount(NGN)


Facts Sheet
Hard glossy laminated material (2-fold) on A4 pager
500
 


Table Calendar
14 pages glossy lamination A5 card and Base with binding clothes
400
 


Postcard
14 pages glossy lamination A5 card and Base with binding clothes
300
 


TOTAL
 
 
 




Expected Deliverables


High-quality printed 500 Fact Sheets, 400 Desktop/Table Calendars, and 300 Postcards in compliance with the specifications.
On-time delivery of all materials to the designated office location.
Adherence to branding guidelines and quality control measures.


NOTE: SAMPLES ARE AVAILABLE IN THE OFFICE FOR MORE CLARIFICATION.

Visit the JSI Abuja office at No 1. J.C Obande Close between 10am and 4pm on Feb 6th-8, 2025 for sighting.

Submission Requirements

Bidders are expected to submit properly signed bid with company’s letter head paper.


A detailed company profile, including evidence of past experience in printing similar high-quality documents (Copies of fully signed contracts for past and present clients, CAC documents, Company profile, evidence of tax certification and TIN number) 
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years.
Contact details for at least two previous clients who can provide references for similar completed project
Bank Detail (Specify name of account, account number and bank name) 
Detailed cost breakdown, including unit price and total price, see below table as reference;


Terms and conditions of payment- All payments are subject to statutory deductions e.g VAT, WHT, and payments are made in local Nigeria currency within 30days.

Evaluation Criteria:

Quotations will be evaluated based on the following criteria:


Validity period of quote for a minum number of 60 days to be stated on Letter head of submission.-10%
Compliance with RFQ specifications on the required documentation mentioned under submission requirements.-25%
A detailed company profile, including evidence of verifiable past experience in printing similar high quality documents10%
Reasonability of Cost-30%
Delivery timeline-5%
Banking details-(Specify name of account, account number and bank name)- 10%
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years, TIN Number.-10%


Terms and Conditions


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations if it falls short of agreed terms.
Late submissions will not be considered.
The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.


Note:  The Financial bids must be in NGN 

JSI Research and Training Institute Inc. will comply with the VAT law following the requirement of the Federal Government of Nigeria to deduct applicable withholding tax from the total contractual sum. 

QUESTIONS OF CLARIFICATION

Interested companies seeking clarification regarding the Request for Quotation (RFQ) should submit their inquiries in writing no later than February 7, 2025. All questions should be directed to JSI Country Finance and Operations Director at No 1 JC Obande Close Utako, Abuja office or via email at jsi_integratedproject_procurement@ng.jsi.com

Late inquiries may not be considered, so vendors are encouraged to submit their questions well in advance of the deadline. more

Indicate Product Origin (Country of Manufacture):    

JSI-Payment Terms:    Within 30 days of delivery and presentation of completed, signed invoice and delivery note.

RFQ Closing Date:     February 10th, 2025

Background

HPV Vaccine Acceleration Program Partners Initiative (HAPPI) consortium is a project that aims to accelerate the uptake of HPV vaccines among girls and adolescents... worldwide.

The project is funded by the Bill & Melinda Gates Foundation and combines expertise in policy, access, introduction, implementation, and evaluation and learning to achieve its goals.

The project seeks to achieve its objectives through enabling global coordination and compilation of evidence to inform policy decisions; providing targeted country technical assistance for HPV vaccine decision-making, introduction, acceleration, and sustaining coverage in select countries; and conducting monitoring, evaluation, and learning to build on the existing evidence base.

General Objective of the Assignment

The primary objective of this assignment is to produce high-quality Information, Education, and Communication (IEC) materials that will enhance the visibility of the HAPPI Project while reinforcing key messages on HPV awareness and stakeholder endorsements.

The materials to be printed include:


500 Fact Sheets
400 Desktop/Table Calendars
300 Postcards


These materials will serve as critical tools for advocacy, education, and stakeholder engagement.

CONCEPT  

This Request for Quotation (RFQ) is designed to identify and engage a qualified printing service provider with the technical expertise and capacity to produce professionally printed IEC materials of the highest quality. These materials will significantly enhance the project’s internal and external visibility, ensuring a lasting impact on target audiences.

RATIONALE

The production of IEC materials is an essential component of the HAPPI Project’s communication and awareness strategy. 

These materials will:


Serve as educational tools to promote HPV awareness.
Strengthen stakeholder engagement through clear, well-structured information.
Enhance the project’s visibility among key partners, policymakers, healthcare providers, and the broader community.
Provide standardized messaging, reducing misinformation and ensuring consistency in HPV-related interventions.


Specific Objectives

The key objectives of this assignment are as follows:

Production of Durable, High-Quality IEC Materials


Ensure that all materials are printed using durable, high-resolution formats that stand the test of time.
Guarantee professional finishing and binding to enhance usability.


Enhancing Organizational Visibility


Strengthen the presence of the HAPPI Project within and beyond its operational areas.
Reinforce key messaging to diverse audiences, including policymakers, healthcare providers, and community members.


Engagement of a Qualified Printing Service Provider


Identify and contract a professional vendor with a track record of producing high-quality IEC materials.
Ensure adherence to project branding guidelines and specifications.


Timely Printing and Delivery


Ensure the efficient production and delivery of the required materials within the stipulated timeframe.
Support immediate dissemination and use by key stakeholders.


Production of User-Friendly and Accessible IEC Materials


Design materials in a readable, visually appealing, and engaging format for healthcare providers, policymakers, and community stakeholders.
Ensure printed materials are accessible in areas with limited digital connectivity, promoting equitable distribution and use.


.Scope of Work 

Printing of IEC Materials 

The selected vendor will be responsible for the professional production, printing, and timely delivery of high-quality of the IEC materials for the HAPPI Project.

Scope of Services

The scope of work includes, but is not limited to, the following:

Production & Printing Requirements


Fact Sheets – 500 copies
Desktop/Table Calendars – 400 copies
Postcards – 300 copies


Material Specifications

The vendor will be required to adhere to the following specifications for each item:




Item
Specification
Quantity
Amount(NGN)


Facts Sheet
Hard glossy laminated material (2-fold) on A4 pager
500
 


Table Calendar
14 pages glossy lamination A5 card and Base with binding clothes
400
 


Postcard
14 pages glossy lamination A5 card and Base with binding clothes
300
 


TOTAL
 
 
 




Expected Deliverables


High-quality printed 500 Fact Sheets, 400 Desktop/Table Calendars, and 300 Postcards in compliance with the specifications.
On-time delivery of all materials to the designated office location.
Adherence to branding guidelines and quality control measures.


NOTE: SAMPLES ARE AVAILABLE IN THE OFFICE FOR MORE CLARIFICATION.

Visit the JSI Abuja office at No 1. J.C Obande Close between 10am and 4pm on Feb 6th-8, 2025 for sighting.

Submission Requirements

Bidders are expected to submit properly signed bid with company’s letter head paper.


A detailed company profile, including evidence of past experience in printing similar high-quality documents (Copies of fully signed contracts for past and present clients, CAC documents, Company profile, evidence of tax certification and TIN number) 
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years.
Contact details for at least two previous clients who can provide references for similar completed project
Bank Detail (Specify name of account, account number and bank name) 
Detailed cost breakdown, including unit price and total price, see below table as reference;


Terms and conditions of payment- All payments are subject to statutory deductions e.g VAT, WHT, and payments are made in local Nigeria currency within 30days.

Evaluation Criteria:

Quotations will be evaluated based on the following criteria:


Validity period of quote for a minum number of 60 days to be stated on Letter head of submission.-10%
Compliance with RFQ specifications on the required documentation mentioned under submission requirements.-25%
A detailed company profile, including evidence of verifiable past experience in printing similar high quality documents10%
Reasonability of Cost-30%
Delivery timeline-5%
Banking details-(Specify name of account, account number and bank name)- 10%
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years, TIN Number.-10%


Terms and Conditions


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations if it falls short of agreed terms.
Late submissions will not be considered.
The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.


Note:  The Financial bids must be in NGN 

JSI Research and Training Institute Inc. will comply with the VAT law following the requirement of the Federal Government of Nigeria to deduct applicable withholding tax from the total contractual sum. 

QUESTIONS OF CLARIFICATION

Interested companies seeking clarification regarding the Request for Quotation (RFQ) should submit their inquiries in writing no later than February 7, 2025. All questions should be directed to JSI Country Finance and Operations Director at No 1 JC Obande Close Utako, Abuja office or via email at jsi_integratedproject_procurement@ng.jsi.com

Late inquiries may not be considered, so vendors are encouraged to submit their questions well in advance of the deadline. more

THIS IS NOT A CONTRACT. IT IS FOR INFORMATION PURPOSES ONLY.


RFQ NumberJSI-001-2025-20-01- SCAP-PROJECT (Request for Quotation (RFQ) for Printing of Kaduna State Guideline on Sexual Reproductive and Maternal Health
RFQ Issue Date:    28- 01 – 2025
For any enquiry: Reply to jsi_integratedproject_procurement@ng.jsi.com
Vendor’s Expected Delivery Date:  On or before February 5th,... 2025
Vendors location    Vendors within Abuja, FCT.
J.SI-Payment Terms:   Within 30 days of delivery and presentation of completed, signed invoice and delivery note.
RFQ Closing Date:     February 4, 2025


INTRODUCTION

The Kaduna State Ministry of Health, in partnership with JSI Research & Training Institute, is in the process of domesticating the National Guidelines on Self-Care for Sexual, Reproductive, and Maternal Health (SRMH). This initiative aims to adapt and contextualize the national guidelines to align with the unique needs and priorities of Kaduna State, ensuring their effective implementation and integration into the state’s healthcare delivery system.

As part of this domestication process, a comprehensive review meeting was convened with key stakeholders, including representatives from the Federal Ministry of Health and Social Welfare (Family Health Department). During this meeting, the stakeholders conducted a detailed analysis of the national guidelines to identify areas requiring adaptation to better address the specific health challenges and opportunities within Kaduna State. This step was crucial for ensuring that the self-care strategy would be practical, relevant, and impactful at the state level.

 CONCEPT  

The RFQ is aimed at selecting a qualified printing service provider to produce high-quality, professionally printed copies of the Kaduna State Guidelines on Self Care for Sexual Reproductive and Maternal Health. The printed guidelines will serve as a comprehensive resource for healthcare providers, policymakers, and community stakeholders, ensuring they are informed about the domesticated self-care strategies tailored to Kaduna State's specific needs

RATIONALE

The decision to print the domesticated guidelines for self-care in Kaduna State is driven by several critical factors that emphasize their role in ensuring the success of this initiative. The printed copies of the guidelines will provide a tangible, easily accessible resource for healthcare providers, policymakers, and community stakeholders. It ensures that the domesticated strategies are widely available, even in areas with limited digital access or unreliable internet connectivity. The printed document offers a single, authoritative reference that promotes uniformity and consistency in the application of self-care interventions across the state and will reduce the risk of misinterpretation or deviation from the intended practices outlined in the domesticated guidelines.

Objective


To engage a qualified and professional printing service provider capable of producing high-quality, professionally bound copies of the domesticated guidelines.
To ensure the timely printing and delivery of the required number of guideline copies to support immediate dissemination and use by stakeholders.
To produce the document in a durable and user-friendly format that enhances readability and accessibility for healthcare providers, policymakers, and community stakeholders.
To ensure the printed guidelines effectively serve as a standardized reference for implementing self-care interventions across Kaduna State, reducing misinterpretation or deviation from prescribed practices.
To ensure the printed copies are widely accessible, including in areas with limited digital connectivity, thereby supporting equitable dissemination and use of the domesticated self-care strategies.


2.0 SCOPE OF WORK

QUOTATION FOR THE PRINTING OF DMPA-SC Plan

The following are the specifications for printing the DMPA-SC Expansion and Sustainability Strategy document:




S/NO
ITEM
DESCRIPTION
QUANTITY


1.
Printing of Kaduna State Guidelines on Self Care for Sexual Reproductive Maternal and Health  


Document Size: A4
Paper Quality: 100gsm glossy (interior pages), 250gsm matte (cover)
 Color: Full color, both cover and interior pages
Binding: Perfect binding
Number of Pages: Approximate 120 pages


 

100 copies 




DELIVERY LOCATION:

The Kaduna State Guideline on Self Care for Sexual Reproductive Maternal Health plan shall be delivered to JSI Research and Training Institute Nigeria, No 1 JC Obande Close, Abuja 900108, Federal Capital Territory.

REQUIREMENT / EVALUATION CRITERIA:

Bidders are expected to submit properly signed financial bid/ quotation with company’s letter head paper.

Submission Requirements


A detailed company profile, including evidence of past experience in printing similar high-quality documents (Copies of fully signed contracts for past and present clients, CAC documents, Company profile, evidence of tax certification and TIN number) 
Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years.
Contact details for at least two previous clients who can provide references for similar completed project
Bank Detail (Specify name of account, account number and bank name) 
Detailed cost breakdown, including unit price and total price.e.g see below table;





S/N
ITEM
DESCRIPTION
QUANTITY

 

PRICE


 

TOTAL



1.


Printing of Kaduna State Guidelines on Self Care for Sexual Reproductive Maternal and Health 




Document Size: A4


 

100 copies 
150
15,000.00


 
Total
 
 
 
15,000.00




Terms and conditions of payment- All payments are subject to statutory deductions e.g VAT, WHT, and payments are made in local Nigeria currency within 30days.

 Evaluation Criteria:

Quotations will be evaluated based on the following criteria:


Validity period of quote for a minum number of 60 days
Compliance with RFQ specifications on the required documentation
A detailed company profile, including evidence of past experience in printing similar high quality documents
Reasonability of Cost
Delivery timeline
Reasonability of price quotation


Terms and Conditions


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations without assigning any reason.
Late submissions will not be considered.
The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.


Note:  The Financial bids must be in NGN 

JSI will comply with the VAT law following the requirement of the Federal Government of Nigeria to deduct 5% withholding tax from the total contractual sum. more

The MOMENTUM Routine Immunization Transformation and Equity (M-RITE) project is part of a suite of innovative awards funded by the United States Agency for International Development (USAID) to holistically improve family planning and maternal and child health in partner countries around the world. The project applies best practices and explores innovations to increase equitable immunization... coverage in USAID-supported countries around the globe. It works to build countries’ capacity to identify and overcome barriers to reaching zero-dose and under immunized children and older populations with life-saving vaccines and other integrated health services. M-RITE works at multiple levels and in alignment with global strategies such as the Immunization Agenda 2030 and Gavi 5.0.

The project also contributes to ongoing global efforts to mitigate the impact of COVID-19 on immunization services and support countries to prepare for and introduce vaccines against COVID-19 once they are available. In Nigeria M-RITE works to strengthen routine immunization (RI) services in M-RITE-supported counties and supports COVID-19 vaccine rollout at the national level, with targeted support at the county level.

Position Summary:

The Senior MEL Advisor will work with M-RITE core and field-support teams to bring together monitoring and evaluation, knowledge management, and translation of learning in Abuja. S/he will be a detailed oriented, self-starter who will create strong working relationships with in-country and central level colleagues. S/he will have knowledge of routine immunization, experience with developing and managing M&E plans and data collection, cleaning, compiling, and visualizing quantitative and qualitative data and the strategic use of data for program improvement and adaptation. The Senior MEL Advisor will report to the MRITE Nigeria Country Director

Job Placement: FSN Grade 11

Responsibilities: 


Work closely with the MRITE Nigeria Director to execute the Activity MEL Plan for all technical components of the M-RITE Activity.
Assist in developing key MEL tools, including data collection forms, databases, manuals, data feedback presentations, and other tools as appropriate.
Assist in monitoring of timely and consistent data collection and reporting from all project activities, facilities, partners and grantees.
Support project partners to develop, capture, consolidate and report on key indicators and ensure high quality and timely reporting of monitoring data.
Supervise data entry and maintain project data systems to ensure correct and timely reporting and tracking of project achievement toward targets in accordance with M-RITE Activity and USAID requirements.
Provide technical support, training and supervision to partners, including MOH, local district government health offices, and other collaborators in M&E and related areas.
Prepare suitable external and internal reports and communication materials for management and project staff to facilitate monitoring and activity planning.
Assist with data cleaning and analyse weekly, monthly and quarterly data
Support training of M&E personnel in quality assurance methods.
Support internal and external Data Quality Audit (DQA) exercises.
Conduct supportive supervisory visits to the various states to join State Leads and other Partners as they work at subnational levels   to ensure compliance, observe, monitor and provide guidance on data for management decision-making.
Assist in project research activities, including contributing to research proposal writing, applying for IRB approval, training of research assistants, data collection and entry, and quality control.
Support development and the implementation of the project learning plan.
Provide direct supervision, management and training to M&E managers; and
Support report composition for all project deliverables and ad hoc requests.


Qualifications:


Master’s degree or higher in public health, informatics or statistics preferred.
Minimum of 7 years’ experience in M&E for international donor funded projects, preferably including experience with USAID-funded projects.
Knowledge and experience with M-RITE programming and activities required
Experience managing, supervising, and mentoring others.
Strong experience with data management in Nigeria including data entry and cleaning, data analysis and report writing.
Demonstrated ability to meet strict deadlines.
Knowledge of evaluation research methods (qualitative and quantitative), including data processing.
Computer proficiency including use of MS Excel, Word, PowerPoint; experience with advanced statistical packages (e.g., Stata), or data collection and reporting platforms (e.g., DHIS2) a plus.
Excellent interpersonal, supervisory, and mentoring skills.
Excellent communication skills, both written and oral.
Must have demonstrated organizational skills.
Written and spoken English required.
Ability to undertake extensive local travel; and
GIS mapping skills are a plus.


JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. Women are encouraged to apply. more

Request for Quotation (RFQ) for Office Stationeries for 3months from February – April 2025


THIS IS NOT A CONTRACT. IT IS FOR INFORMATION PURPOSES ONLY.


RFQ Number:
JSI-2025-01-BPA-Office stationery (Shared Project)


Date:
20th January, 2025


Reply to:
jsi_integratedproject_procurement@ng.jsi.com


Vendor’s Expected Delivery... Date:
On or before January 31st 2025


Delivery Location:
Abuja







Indicate Product Origin (Country of Manufacture):
 


JSI-Payment Terms:
Within 30 days of delivery and presentation of completed, signed invoice and delivery note.


RFQ Closing Date: 
January 27th, 2025




Purpose:           Request for Quotation (RFQ) for the procurement of stationery for its Country office offices in Nigeria, which is subject to applicable Federal regulations and provisions. 

Background Information

JSI Research and Training Institute Inc. - We are public health care and health systems consultants and researchers driven by a passion to improve health services and health outcomes for all.

We are more than 3,500 public health care and health systems professionals driven by a passion to improve health services and outcomes for all. Our goal is to ensure all individuals can live their best and healthiest life, regardless of age or circumstances.

For 45 years, JSI has been at the forefront of global public health. We collaborate with government agencies, the private sector, and local nonprofit and civil society organizations to identify and implement solutions to public health and health care challenges.  These partnerships improve the quality, accessibility, and equity of health systems and lead to better health outcomes.

We work within communities to ground our approach in a deep understanding of those who will benefit. While we promote using best practices and sharing solutions, we tailor strategies to each situation and seek creative options to meet clients’ needs.

Scope of Work/Specifications

Procurement of office stationery.

The following goods are required;




S/N
Description of Item
Quantity

 

Amount



1
A4 Paper 75g
10
 


2
Original HP 26A Black Toner 
4
 


3
Original HP 410A Black Toner 
4
 


4
Original HP 415A Black Toner
4
 


5
 Quality Finger Battery AA and AAA Carton a box of 10 sachet, a sachet contains 4pieces
2
 


6
Signage 1 pack (Sign Here Indicator)
2
 


7
Quality Color Paper Clips (Big and Small) 5packs each
10
 


8
Quality Binder Clips (Big, Medium and Small)5packs each 
15
 


9
Original 6 port Extension Cables with surge
2
 


10
Quality Stamp Pad Ink 1 pack of 12 pieces
1
 


11
 Quality Face Mask (Surgical) 1 Pack
1
 


12
 Quality Masking Tape1 pack of 9 pieces
1
 


13
 Quality Rubber Band 1 pack
1
 


14
 Quality Uhu Stick Gum 1 pack of 12 pieces
1
 


15
Quality Sticky Note (Big, Medium and Small)5packs each
15
 


16
Original HP 131A Black Toner
1
 


17
Quality Flip Chart Paper 1 pack of 12 pieces
1
 


18
 Quality Push Pin 1 pack
1
 


19
Quality Clear Bag File 1 pack of 12pieces
1
 


20
Original HP Printer Cords 3m
5
 


21
Quality Hand Gloves (Disposable) 1 Pack
1
 


22
Original Highlighter 1 pack by 10 pieces
1
 




Engagement Period

The expectedperiod of engagement will be for three month- February to April, 2025. However, this is subjectto renewal upon   satisfactory performance of the vendor and availability of funding.

Delivery locations

1, JC Obande close, Utako. Abuja.

Documentation: Vendors are expected to submit the following 


Price Quote
CAC
Tax Identification Number (TIN)
List of reputable corporate vendors you have worked with in the past and still working with.


.Submission Requirements

Vendors are required to submit quotations that include the following information:


Detailed cost breakdown, including unit price and total price.
Delivery timeline.
Validity period of the quotation.
Terms and conditions of payment.
Company profile and relevant experience 


Evaluation Criteria:

Quotations will be evaluated based on the following criteria:


Reasonable prices of office stationeries/compitive pricing
Validity period of quote
Compliance with specifications
Delivery timeline
Vendor experience and past performance
Terms and conditions


Terms and Conditions


JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations without assigning any reason.
Late submissions will not be considered.
The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.


Note:  The Financial bids must be in NGN 

Following the requirement of the Federal Government of Nigeria, JSI Research and Training Institute Inc. will deduct 5% withholding tax from the total contractual sum.  Also, note that JSI Research and Training Institute Inc- is a Non-Governmental Organization (NGO) and is VAT exempted.

Interested companies should direct any questions about the RFQ in writing no later than January 24, 2025. Please direct all your questions to JSI Country Finance and Operations Director, Abuja office or via email to jsi_integratedproject_procurement@ng.jsi.com more

RFQ#: GLA&GAI/JAN 14/2025

For: Staff Group Life Assurance and Group Accident Insurance

Issued by: JSI Research & Training Institute Incorporated

Date Issued: January 14, 2025

Proposal Submission Deadline: January 20, 2025

Introduction

John Snow Research & Training Institute Inc. invites qualified insurance providers to submit quotations for the provision of Staff Group Life... Assurance and Group Accident Insurance. The purpose of this RFQ is to identify a reputable insurance provider who will deliver comprehensive and cost-effective coverage for our staff, ensuring their security and welfare. 

Scope of Work

The selected insurance provider will be required to offer the following services:

Group Life Insurance


Coverage amount: sum assured, 3 times annual salary or fixed amount per staff member.
Coverage for natural death, terminal illness, and other provisions.


Group Accident Insurance


Coverage for accidental death, permanent disability, and medical expenses due to accidents.


Additional Benefits


Optional riders (e.g., critical illness, funeral cover).
Counselling or wellness programs.


Claims Management


Efficient claims processing and documentation requirements.
Anticipated turnaround times for claims settlement.


Currently, there are 71 staff on payroll, with projected increase before end of the year. Would like your organisation to quote for premium applicable to each staff, including temporary and permanent disability using the dummy data provided below:




#
AGE
Annual salary (Naira)


1                  
52years              
 20,149,513.75 


2
53years
6,129,105.00 


3
33years
19,215,475.00


4
62years
35,579,579.00


5
41years
33,832,809.19


6
45years
10,567,223.00 


7
25years
10,068,494.00 


8
27years
8,894,284.00 


9
33years
 23,170,761.00 


10
41years
12,634,629.00




We would appreciate if the quotation is prepared in your company letterhead, and signed by authorized official.

Essential requirements/ Selection Criteria

Instructions                   

The following information should be provided, including:


Company Name and Address
Authorized Contact Person
Length of time the quote is valid (Estimated Period for completion)
Completed certifications regarding debarment and terrorism financing (see attachments).
Past Performance Information.  Please provide descriptions of three similar tasks performed in recent years and three (3) verifiable references with contact information.


Company profile details including registration address, functional email address, telephone numbers and point of contact for the organization

Quotations should certify as to the financial viability and resources of the company to provide the proposed services within the period of performance (with verifiable proof of corporate bank existence). 

Technical (60points)

The Policy quotation with detailed descriptions of items covered and justification of the premium for Group Life and Group Accident insurance.

Financial Information & Requirements (40points)


Copy of Certificate of incorporation
Bank reference letter
TIN and Tax Clearance certificate for three years
Evidence of VAT registration and VAT remittance in the last three years
Certificate of registration and valid membership with Nigeria Council of Registered Insurance Brokers (NICRIB)
Evidence of settlement of at least five claims or minimum value of N12m each on life assurance policy in the last three years with a clear indication of how long it took to settle each claim
Recommendation or reference letter from past clients


CLAUSES

DEADLINE

Quotes must be received by the designated deadline or shall not be considered. 

QUESTIONS OF CLARIFICATION

Interested companies should direct any questions about the RFQ in writing no later than January 18, 2025. Please direct all your questions to JSI Country Finance & Operations Director, Abuja office. Responses will be distributed to all RFQ recipients. All correspondence with JSI pertaining to this RFQ must reference the contact person and RFQ number on page 1. If after 30 days from the date of RFQ closure you did not hear from JSI, it means your application was not successful. 

OFFER VALIDITY

Your quotation must remain valid for a minimum of 60days. Quotations should be signed by an official authorized to do so. 

LANGUAGE

The quote, as well as correspondence and related documents should be in English. 

NEGOTIATIONS 

The most competitive quote is requested.  It is anticipated that contracts will be awarded solely on the basis of information received.  However, JSI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract. 

REJECTION OF QUOTES

This document is a request for quote only, and in no way obligates JSI or USAID to make an award.  JSI reserves the right to reject any and all offers received and/or to cancel the RFQ.  Vendors whose quote is not selected may be notified. 

INCURRING COSTS 

JSI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFQ. The costs are solely the responsibility of the potential supplier. 

REPRESENTATIONS AND CERTIFICATIONS

The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier. 

AWARD TYPE

JSI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of JSI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document. 

FINANCIAL RESPONSIBILITY 

Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. JSI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award. 

PAYMENT

Payment shall be made upon signing of the Purchase Order, receive of debit note and cover letter from the vendor.

The service provider shall be paid an amount as stated on the contract

Should the provider require payment along other terms and conditions, these will need to be negotiated with JSI prior to final award and issuance of the contract. Full cooperation with JSI in meeting the terms and conditions of payment will be given the highest consideration. more