About

I am a Certified Public Accountant of Kenya (CPAK), with a Master’s degree in Business Administration – Finance from USIU-Africa. I have a Bachelor of Commerce degree in Accounting (Second Upper Class Honors) from KCA University. Currently, I am the Senior accountant-projects. My duties include Preparation of rental, utilities and adhoc invoices and follow up of the same to ensure they are paid, processing of ETR's for tax invoices ,preparation of monthly financial reports, preparation of research budgets, ensure all donor funds are receipted on time, management of funds through confirmation of budget balance before payments are made, review of all contracts, sla's and Mou's, General ledger accounts reconciliation and preparation of weekly report on outstanding invoices. I have also done petty cash management, imprest management, payroll preparation, accounts payable and customer service. I am looking for a long-term employment and i believe that once onboarded, I can add more value to your team.

Skills

  • Accounting
  • Finance
  • Accounts payable
    10
  • petty cash management
    10
  • Imprest Management
    6
  • Customer service
    9
  • Project Accounting
    5

Experience

LOUISA KIVUTI

Work experience
  • Preparation of rental and utilities invoices by 1st of every month and sharing with the tenants by 2nd. Preparing all other Non-Tuition invoices as requested by different stakeholders. Follow up to ensure that the invoices are paid on time.
  • Processing of ETR’s to accompany the tax invoices and sharing with the accounts payable to ensure VAT payments are done.
  • Preparation of projects monthly financial reports and sharing with the Principal accountant and Chief accountant for review and approval.
  • Participation in the development of research budgets and ensure that the administration fee rate for external grants is well captured.
  • Ensure that funds from donors are receipted to the right General ledger code. Create a new Gl code for any new grant with approval from the Director Finance.
  • Management of different projects funds through budget confirmation once a payment requisition is raised to avoid overdrawing a budget and confirmation of budgetary allocation.
  • Reviewing of all contracts, SLA’s and MOU’s to check any financial implications to the University.
  • Monthly general ledger reconciliations for all project accounts and internal grants.
  • Preparation of a weekly report on all outstanding invoices and stating the progress.
  • Creation of billing tables in the system every semester to enable correct billing of students.
  • Ensuring all documents under my custody are well filed and properly stored.
  • Preparation of audit schedules for both External and Internal Audits.

LOUISA KIVUTI

Work experience
  • January, 2020 - February, 2023
  • Fulltime
  • Monthly bank reconciliations for various banks and passing journals that relate to bank reconciliations i.e. bank charges, exchange gain or loss.
  • Preparation of the university casual’s payroll. Ensure that the payroll is done on time and the relevant journals are passed in the correct period. Also ensure that the statutory returns are filed on time and the payments made.
  • Handling the university petty cash float through issuance of petty cash, follow up to ensure its accounted for and Re-imbursement of petty cash. Posting of the petty cash expenses into the GL.
  • Imprest Management by following up with staff and faculty on un accounted funds sent to them. Ensure receipts brought are correct and in line with the specified expenses.
  • Uploading of student payments to the system and passing the relevant journals that relate to the student queries.
  • Acting as an agent between USIU and our banks through going to the bank to deliver documents, following up on lodgments with the bank, uploading salaries to the bank.
  • Responding to queries from both students and staff and assisting accordingly.
  • Ensuring all documents under my custody are well filed and properly stored.
  • Preparation of audit schedules for both External and Internal Audits.

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