Julius Oyugi

Connections 13

Finance Manager at Asylum Access

since January, 2022

ju***72@gmail.com

About

A highly experienced Finance Manager and Accountant: Grants and compliance Officer, Logistics and Operations officer who has demonstrated the ability to lead diverse teams to new levels of success in efficiency, productivity, and profitability in dynamic, fast-paced environments. Able to adapt seamlessly to constantly evolving accounting and finance processes and technology. Has over 10yrs Extensive local and international work experience and consultancy Experience in Program/project management, policy/SoP development and implementation, Internal and External Audit, International Finance, Financial Management, Risks Management, Grants Management, Contract Management, Capacity Assessments, Due diligence analysis and reporting, Capacity Building, Budgeting, Income and Investment Management and Analysis, and N.G.O. Programming. Experience with major Government and Donor requirements and compliances, including but not limited to PEPFAR, USAID (U.S.G), Comic Relief, FCDO, U.N., Foundations, Private Donors and E.U. Has Bsc. In Human Resource Management, master’s degree in project planning and management, Certified Public Account and is currently pursuing PhD in General Management

Skills

Accounting
Finance
Procurement
Project Management
compliance and risk management
Grants Management
Budgeting and Cost Management
Project planning and management

Recommendations

Grace Ngunjiri

6/29/2026

"Excellent at his work, sharp analytical skills. Very good with figures"

Experience

Julius Oyugi

Work experience

Finance Manager at Asylum Access

2022 -
Fulltime

Budget Forecasting & Reporting.
Aid the development of a project financial management manual and system, in association with the entire coalition.
Produce the project financials (e.g. income and expense statements, and budget vs. actuals) monthly and distribute with the entire coalition for review.
Present and interpret financial results for the coalition.
Assist the Asylum Access accounting team during the annual audit with relevant documentation and information. If needed, coordinate grant-specific aspects of the audit.
Project Accounting Management.
Manage income record keeping for all funding associated with the project.
Prepare data for finance and development teams for inputs into cash flow forecasts.
In association with Asylum Access and the coalition, develop expense management procedures. Document those procedures in guidelines/SoPs and train the coalition.
Expense management of the overall project, including tracking, evaluating, and controlling the costs associated with the project. This also included verifying supplier invoices and managing change events that impact the budget.
Budget Management
Oversee preparation of donor continuation budgets or budget proposals for new prospects in line with donor Regulations
Preparation of quarterly budget versus Actual analysis for budget realignment decisions
Perform budget realignments or budget changes in RRLI 5-YR budget master sheet.
Donor Reporting
Produce financial reports based on the donor-specific requirements, as outlined in grant agreements.
Where necessary, liaise directly with donors on financial matters.
Liaise with grantees to produce grant budgets and grant reports from the RLO-to-RLO fund.
Offer one-to-one assistance and coaching to grantees in the design and rollout of financial management systems and controls.

Julius Oyugi

Work experience

Finance Officer at International Rescue Committee

May, 2021 - March, 2024
Fulltime

Budgeting & Accounting.
Oversee preparation of Technical Unit budgets in line with FCDO budgeting guidance.
Working with the Contract advisor to assist Country program staff to prepare grant budgets to support new proposals.
Consolidation of country and regional budgets in the donor for submission to Headquarter for approval and thereafter to the donor., respond to all concerns from reviewers.
Prepare a consolidated budget in an internal template according to D/grant-codes, and accounting codes.
Ensure that all accruals at grant closure are accurate, valid, and are promptly liquidated.
Monitor project budget through the provision of monthly analysis- BvA, SUN System, Integra transactions and maintain a budget tracker to ensure that all transactions are captured correctly.
Ensure Financial data integrity and conduct financial spot checks.
Perform quarterly reconciliation of expenses and fund disbursement and thereafter establish the project profit/surplus.
Budget Forecasting & Reporting.
Create a spending plan (Cash flow projections) based on budget and project implementation plans.
Receive the approved P.R from the program/Logistics/Supply chain/Admin and check that there is enough budget left to fund the proposed purchase or activities as needed.
Prepare Balance sheets, income statements, expense reports.
Prepare quarterly, bi-annual, and annual donor financial reports for internal approval and submission to the donor.
Contribute to issuing budget and finance report narratives in collaboration with the country program colleagues.
Provide monthly status of budget reports to the Senior Coordinator and Contract advisor for corrective action on deviations through budget realignments.
Training & Support
Support Contract Advisor in training staff on IRC accounting procedures and requirements and support the program staff in finance related issues and activities.
Support Contract Advisor to train field managers and officers on budget tracking, review burn rates and provide advice if spending is not happening according to plan.
Maintain contact with the Country offices for financial issues & inquiries daily.
Provide country support as assigned by the coordinator and contract advisor and as needed.

Julius Oyugi

Education

Masters of Project Planning and Management at The University of Nairobi

January, 2018 - December, 2019
Fulltime

Julius Oyugi

Work experience

Grants & Contracts Compliance Officer at Ace Africa (k)

January, 2017 - January, 2020
Fulltime

Enforcement of audit recommendations: tremendous improvement realized in 2018 and 2019 audits, about 90% of audit recommendations enforced.
Periodically conducting Training Needs Analysis, informing the management of the findings, and organizing the staff training sessions and workshops.
Management of grants and Contracts: Manage all grants effectively, grant agreements, performance management of project activities, and reporting on results both programmatically and financially. This included pre-award, implementation, and post-award activities, contracts management, and capacity building. It included comprehensive reporting, Expenditure verification and financial reviews, spot checks, audits, assets management, disposition plan, and comprehensive planning.
Review Internal Control Systems and suggest areas of improvement to eliminate risks and financial redundancies.
Periodic review of Organization's risk register, assessing and updating internal and external risk profiles and portfolio, assigning risk probability and risk responsibility across each functional area of the Organization.
Initiate and conduct staff & Community training: trained 21 staff in supervision level from Finance and Program departments on procurement, financial reporting, budgeting, and effective communication with a due protocol. Was part of the team that trained 50 ToTs and selected members from 30 C.S.O.s on Public Expenditure Management Cycle and Oversight in Siaya County under the County Strengthening program funded by AHADI Kenya.
Coordinate H.R. activities, people, and staff contract management, including planning and conducting staff appraisals: staff appraisals conducted annually.
Review of Donor reports, budgets, and other communications before dispatch.
Review all proposals developed in response to the annual work plans to ensure accuracy and efficacy. Determine which processes would improve internal controls and operating efficiency for the Organization.