Vivian Najjuna

Followers 6
Connections 8

Programme Officer at Montrose International

since February, 2023

ha***an@gmail.com

Skills

Administration
Education
Finance
Human Resources
Management
Procurement
Project Management
Recruiting
English
10

Recommendations

hakim kiiza

12/2/2023

"The skills and experience she has are exceptional "

Experience

Vivian Najjuna

Work experience

Programme Officer at Montrose International

February, 2023 -
Fulltime

Programme management and implementation in several development sectors.
Managing and working alongside national and international consultants
Budgeting and tracking work plans, activity planning and preparation, and report writing.
Organising and co-facilitating workshops and trainings
Ensuring the contracting of highly skilled consultants including reviewing or drafting terms of references, conducting interviews and tracking consultant contracts
Writing sections of inception reports and reviewing data collection tools
Writing progress and quarterly project reports
Guiding the monitoring of project activities in addition to maintaining partnerships with partners and government entities as part of the architecture of some of the projects
Management of various and diverse project implementation teams.

Vivian Najjuna

Work experience

Organisational development and Human Resource Consultant at Independent Consultant

September, 2022 -
Freelance

Undertaking several consultancies on Agroecology, documentation as well as Organizational Development among others. Some of these include;
A stakeholder mapping on Agroecology and Youth in Agroecology and Business Learning Track in Africa (YALTA)
Organizational development for THINKX Software, a tech company that was seeking to improve its internal controls and Human resource systems.
Reviewing Human Resource policies and systems for AFIRD, a local NGO in Uganda that was seeking to improve their overall Human resource systems as well as update their policies

Vivian Najjuna

Work experience

Administrator at PELUM Association Regional Secretariat

September, 2021 - February, 2023
Fulltime

Spearheaded the planting of the regional secretariat in Uganda including all necessary legal registration, office set up as well as international staff relocation to Uganda.
Programme planning and implementation, budgeting, concept note writing, activity report writing
Participating in the design of concept notes and proposals for new projects as well as existing partners.
Drafting project narrative report for submission to the donor.
Logistical and technical preparation for departmental activities including; drafting of concept notes, budgeting, mobilization, handling logistics, coordinating and preparing accountability of activities.
Report writing; Rapporteuring and preparation of activity reports, participation in departmental report writing (quarterly and donor-specific reports), project narrative Reports.
Activity Preparation and implementation including engagement with partners, and Country Desks staff.
Budget monitoring: closely monitor activity implementation and project financial variance reports to ensure that the available budget is optimally utilized and donor requisitions are submitted on time.
Managing the organization’s Social media platforms, website, and content creation.
Identifying and procuring consultants to support the implementation of the organization’s activities, and drafting terms of references for consultants, itineraries as well as contracts.
Participated in the organization’s strategic planning exercise that resulted in the development of the 2023-2026 strategic plan. Also participated in constituting thematic groups for the network through which the secretariat would plan and implement most of its activities.
Planning of training, workshops, and other programme events including, budgeting and mobilization of participants, preparation of documents, and managing all event logistics.
Identify, organize, coordinate and attend capacity building trainings for Country working groups
Drafting, organizing and printing the organizational annual report and ensuring all the organizational activities and outcomes are documented properly in accordance with the branding guidelines.
Drafting and developing a communications strategy for the Regional Secretariat
Ensured the smooth running of the regional office as well as making sure the work environment is clean, tidy and safe.
Spearheading the payments processes within the organization including requisitions, payments, issuing and banking cash and cheques
Supporting financial reporting including capturing payments in the Sage accounting system, preparations for Bank reconciliations, variance reports, review and filing of accountabilities, and supporting audit processes.
Handling logistics for PELUM events, which includes booking and hotels, organizing travel arrangements (booking flights and other travel arrangements for international participants and staff who are travelling respectively).
Acting as Finance & Administration manager in the absence of the Finance & Administration manager and ensuring continuous staff welfare and proper accounting procedures upheld.
Managing office supplies, utilities, and equipment including monitoring, stocktaking, requisitions, as well as replenishments.
Participating in procurement processes of goods and services and taking lead on sourcing for quotations and writing procurement minutes, drafting Local Purchase orders as well as contracts.
Preparing and updating the Asset register as well as maintaining the item register for movable/ portable assets of the organization, engraving new assets.
Identifying and keeping track of assets’ condition and responding accordingly.
Support to the HR function including monitoring, filing, and reporting on staff leave.
Supervision of support staff including the office attendants and security guards.
Updating personnel files and Creating personnel files for new staff as per Organizational HR policy
Summarising and shortlisting job applications
Organizing capacity-building training for staff.
Acquisition of work permits for international staff and ensuring that they settle in well.
Active participation in the recruitment process (scheduling and coordinating interviews), shortlisting and summarizing applications for candidates, supporting recruitment consultant, and Giving feedback to unsuccessful candidates.
Organizing, scheduling and implementing induction processes for new staff.
Drafting Timesheets template for the organization
Reviewing and updating organizational HR policies
Procuring gratuity and medical service providers for the organization