Emmanuel Odongo

Connections 4

od***el@gmail.com

About

I am self-motivated, creative, hard working and result oriented person with ability to work in multi-cultural teams. I have work with an international organization (Rikolto in East Africa) as office assistant/cleaner, logistician, driver and administrative assistant for a period of over 10 years, where I have gained good experience working with different type cultures, both international and local staff and partners and my ambition has always been to work with an esteemed Organization like Givedirectly where I could add value in various ways. I am a male Ugandan aged 42years, I hold ordinary level certificate, Motor vehicle driving certificate, defensive driving certificate and a clean record valid driving license with over 10 years’ experience in office administration, office assistant/cleaner and in motor vehicle driving. Notably, am a dedicated person towards work and with good time management record During my work with Rikolto, below are some of the responsibilities assigned to me as an office assistant/cleaner. Attending to all visitors and receiving official information and direct them to the responsible persons. Ensure cleanness and hygiene at office, Ensure that, the reception area is presentable at all times, Ensure general maintenance and repair of all the office equipment’s, Assist in printing, photocopying, binding and receiving official emails and parcels, Arrange staff travels and provide general administrative support to all the support staff, Arrange venues for trainings and workshops, including the meals and refreshments, Outsource the best transport services to field staff, Ensure maximum security at office (during the day and at night) at all times, Ensure that all the office supplies are in place and the stock records are well maintained, Ensure all the office and staff equipment’s are well maintained and are in good working condition, Issue miscellaneous payments to vendors and staff and prepare request for payment of all the invoice before forwarding to finance for further processing, Maintain and manage petty cash records share monthly reports with finance, Manage data base of all the service providers and maintain strong relationship with them, Maintain assets and inventory register and supplies records. Secondly, I have also previously worked with a private Security company-Security Group Uganda Ltd, (Now called, Security Group Africa) as a security officer both at Head office and up country branches, where I acquired basics skills in security and safety for both life and property. Lastly, am so compassionate to all human beings and also, a good team builder with basic skills in conflict resolution as I was a confidential/integrity contact person for Rikolto in East Africa, Uganda office, diversity, respect and inclusion. And in addition to that, I have been a focal person for the organization with different partners like, Uganda Revenue authority, NSSF, CFAO Uganda Ltd, Total Energies Uganda Ltd and all the insurance service providers etc. I have also basic skills in riding a motor cycle with over 10 years’ experience in driving.

Skills

Office management
driver
Defensive driving
10
Mechanics
10
Logistics
10
fleets
10
Administration
9
English
10
Ateso
10
Lango
10
Kumam
10
ACHOLI
10
Luganda.
10

Experience

Emmanuel Odongo

Work experience

Driver, Administrative Assistants, Fleet and Logistics officer at Rikolto in East Africa

August, 2008 - March, 2023
Fulltime

1. DRIVER AND FLEET MANAGEMET:
 Ensure provision of reliable and safe driving for program staff and, officials and visitors and safe delivery and collection of mails and documents.
 Ensure provision of reliable and safe driving for program staff and, officials and visitors and safe delivery and collection of mails and documents with adherence to the organization’s policies and the traffic rules of the country.
 Managing and monitoring of the organizations vehicles and motor cycles in Uganda.
 Ensure that, all the tires are in replaced when due.
 Making sure that all the organization cars are safely parked when not in use and in adherence with rules and regulations of the organization.
 Ensuring the safety of all the organizations cars.
 Uphold the team work spirit with all the colleagues.
 Managing and Monitoring all the fuel cards and fuel consumption and replenishment.
 Managing the organization email box (Post office)
 Airport pick up and drop off of all the staff and other officials
 Ensure, the organization always has the updated Automobile Association cards to be used by the partners to accountabilities.
 Carry out daily and weekly maintenance checks on the vehicles.
 Managing and monitoring of the organizations fleet.
 Ensuring the safety of all the organizations cars.
 Uphold the team work spirit with all the colleagues.
 Managing and Monitoring all the fuel cards and fuel consumption and replenishment.
 Contact person for the organization with Total Uganda Ltd on all fuel related issues and respective car suppliers and repairers on any mechanical or supplier issues.
2. LOGISTICS:
 Responsible for providing support to the program staff on all the logistics matters.
 Airport pick and drop off of the organization staff, visitor’s and partners by driers, and transport service providers.
 Book air tickets for all the Rikolto East Africa staff as required and arrange accommodation for them while in Uganda
3. GENERAL OFFICE ADMINISTRATION AND MANAGEMENT:
 Undertakes and monitors administrative services within the organization’s office in Uganda.
 Support insurance coverage processes for both staff and equipment’s.
 Responsible to delivering appropriate and effective administrative support to all the staff.
 Coordinate staff travels, accommodations, visas and support in obtaining operational and work permits for the organization and its staff.
 Managing Utilities at the office (Water, Electricity and Communication)
 Promptly and professionally and courteously receives calls, mails and visitors and relays the messages to appropriate individuals in the organization.
 Maintains confidentiality of the organization’s fiscal and personnel related information.
 Focal person for the organization with its partners/service providers and other tax authorities like; Uganda Revenue Authority, NSSF, Total Energies Uganda Ltd, CFAO Uganda Ltd etc.
 Filing returns for PAYE, Income Tax, Withholding tax, Local service tax and NSSF.
 I have been handling all the procurements for all the Rikolto offices in Uganda.
I. I have also been supervising the responsible for the following activities;
 Ensured that the Offices and toilets are cleaned on time and where necessary but with routine spot checks.
 Ensured that all office equipment including chairs, computers etc. are kept clean and all desks organized well.
 Ensured that the office compound is kept clean with dust bins in all strategic points.
 Ensured proper security and safety of office equipment and supplies.
 Monitor office stock especially stationary, Kitchen and toilet supplies.
 Handled all office inquiries from staff and visitors.
 Ensured that all firefighting equipment’s are well serviced and all staff taken through on how to use them in case of any fire out break
 Ensured that the board rooms are kept clean during staff and visitors meetings and projector is set and the visitors are provided with Wi-Fi key.
 Manage all the records of service provider’s e.g NWSC, UMEME hotels travel agents etc.
 Take and monitor stock of office supplies e.g stationery, water, fuel
 Support in printing, photocopying and fling of office documents.
 Take lead in support contributions to fellow staff during loss of loved ones and or serious illness