About

Resourceful and adaptable team player with 5 years of experience in project management, finance, and administration and sales. Demonstrated ability to manage multiple projects concurrently, ensure compliance with regulations, and streamline processes for improved efficiency. Proven expertise in project budget management, administrative operations, and communication. Seeking to leverage my skills and experience in a Project and Administrative Coordinator role.

Skills

  • BELINA Software
    10
  • sage pastel
    7
  • QuickBooks
    5
  • SAGE 200 Evolution
    6
  • Building Financial Models in Excel
    7
  • Gsuite / Google Workspace
    8
  • Microsoft Office (Word/Excel)
    9
  • Data Analyst using STATA
    8
  • Good communication skills and building trust
    8

Experience

Emmanuel Ngoma

Work experience
  • November, 2022 - November, 2023
  • Fulltime
  • Project Budget Management:
  • Led the financial management for multiple projects, encompassing budgeting, fund disbursement to partners, and meticulous reconciliation of all allocated funds.
  • Managed a portfolio of 4 major projects exceeding USD 200,000, demonstrating exceptional project management skills and financial acumen. Notably, these projects included:
  • The USAID Zambia Enterprise Development and Growth Enhanced (EDGE) project.
  • ENTERPRISE Zambia Challenge Fund (EZCF).
  • AICCRA project.
  • AID-I project.
  • Audit & Compliance:
  • Served as the primary point of contact for audit queries, readily facilitating access to required documents and information.
  • Handled all compliance submissions, including VAT, WHT, PAYE, NHIMA, SES, and WC, ensuring timely and accurate reporting.
  • Payroll Management:
  • Expertly managed the organization's monthly payroll using the BELINA software.
  • Streamlined the process from timesheet entry in QuickBooks to payroll processing in BELINA, culminating in the seamless payment of all employees and contractors through our banking platform.
  • Cash Book Management:
  • Oversaw all petty cash disbursements for both organizational and project purposes.
  • Meticulously documented and reconciled all expenses, contributing valuable data to management reports.
  • Accounts and Project Reporting:
  • Prepared and maintained accurate financial reports, including income statements, balance sheets, and cash flow statements.
  • Generated comprehensive project financial reports detailing budget vs. actual expenditures, ensuring transparency and accountability.
  • Administrative Support:
  • Provided administrative support to project teams, including organizing meetings, scheduling appointments, and coordinating travel arrangements.
  • Maintained project documentation, including project plans, status reports, and meeting minutes, ensuring accessibility and compliance with internal procedures.
  • Collaboration and Communication:
  • Acted as a liaison between the finance department, project managers, and other stakeholders, ensuring clear communication and alignment of objectives.
  • Facilitated regular meetings between project teams and management to discuss project progress, issues, and resource requirements.
  • Process Improvement:
  • Implemented process improvements to streamline project budgeting, reporting, and compliance processes, resulting in increased efficiency and accuracy.
  • Identified opportunities for cost savings and resource optimization, contributing to overall organizational effectiveness.

Emmanuel Ngoma

Work experience
  • October, 2020 - November, 2022
  • Fulltime
  • Payroll Management:
  • Reconciled payroll monthly using BELINA Payroll HR and resolved discrepancies.
  • Managed payroll processes from timesheet entry to employee and contractor payment.
  • Assisted in the preparation of the monthly management report with payroll data.
  • Submitted VAT/PAYE/NAPSA/NHIMA forms accurately and on time.
  • Administrative Operations:
  • Managed petty cash effectively and efficiently.
  • Sorted and posted financial documents to respective ledgers, ensuring accuracy.
  • Reconciled bank and cash book monthly, tracking receivables and payables.
  • Maintained accurate record-keeping through daily reconciliations.
  • Supervised subordinates to ensure efficient and effective operations.
  • Accounting and Bookkeeping:
  • Prepared monthly management accounts reflecting income and expenses accurately.
  • Reconciled sub-ledgers with the general ledger monthly for balance.
  • Updated and reconciled all ledger accounts for financial reporting.
  • Debt Collection:
  • Established payment schedules and monitored debt payment adherence.
  • Received cash, cheques, and bank transfers, allocating them to client accounts.

Emmanuel Ngoma

Work experience
  • December, 2013 - October, 2015
  • Fulltime
  • Sales Management:
  • Spearheaded the development and implementation of a data-driven sales strategy, resulting in a 20% increase in year-over-year revenue.
  • Cultivated and nurtured strong relationships with key clients, exceeding customer satisfaction targets by 15%.
  • Bank Reconciliation:
  • Meticulously reconciled bank statements to general ledger accounts, ensuring accuracy and zero discrepancies.
  • Streamlined the reconciliation process by implementing automation tools, reducing processing time by 30%.
  • Stock Management:
  • Implemented and optimized inventory control systems, minimizing stockouts and overstocking by 15%.
  • Monitored and reported on key inventory metrics, providing valuable insights for informed decision-making.
  • Communication and Collaboration:
  • Developed and implemented communication channels to ensure seamless information flow across departments.
  • Built strong working relationships with colleagues at all levels, fostering a culture of teamwork and mutual respect.
  • Demonstrated strong conflict resolution skills, addressing issues constructively and finding solutions acceptable to all parties.

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