Skills

  • Accounting
  • Administration
  • Finance
  • Human Resources
  • Management
  • Project Management

Experience

Benjamin Tobi

Work experience
  • Financial, budgetary, and accounting management: I manage under the supervision of the Finance Coordinator all aspects of financial, budgetary, and accounting management of the mission
  •  Coordination: I centralize and diffuses information within the mission for financial aspects of the mission and consolidates the internal and external reporting for this domain
  •  Technical supervision: I provide technically support and supervise to the Finance team within the mission in Nigeria
  •  Administration and Legal management: In line with HR policy, I ensure the administrative records and guarantee that the status and functioning of the mission are in accordance with the legislation and requirement of the country
  •  l manages the monthly budget follow-up process at country level
  •  l ensure that all Managers manage their budgets correctly, that the budget forecasts are up-to-date and donor rules respected
  •  Led the monthly budget implementation tool (FFU update) on the field and at coordination and give support to the Finance team
  •  Ensures that the amount of cash flow for the mission is sufficient for the requirements in the field over the period, considering possible donor payments carried out locally in these transfer requests to headquarters
  •  I serve as the focal point for capacity transfer for the Finance department, ensuring the continual development of every finance team member, wrapped around continual improvement of the quality of our support to program implementation
  •  Ensure up-to-date financial information are available to support timely management decision-making process
  •  Ensure proper management of our funding from the different donor agencies. Making sure that shared cost are accounted for objectively and properly documented
  •  Kept proper track of accountancy to ensure all cost incurred for program implementation are in line with donor and PUI regulations
  •  Support and monitor the financial management of the sub-awardee. Ensuring proper record keeping by continual capacity transfer efforts. This is done through routine review and feedback on their reports and through spot-check visits for the same
  •  Coordinates and collaborates with consortium partners to ensure proper management of donor funds when implementing projects in a consortium. This is done through meetings to ensure we align of guidance to avoid gaps in communication

Benjamin Tobi

Work experience
  • February, 2021 - December, 2022
  • Fulltime
  • Responsibilities in General:
  •  Effectively Implemented the main PUI tools and processes in both HR and Finance departments (Financial Follow-up-FFU, Accountancy, Payroll)
  •  Led capacity building of the administrative team specifically and of all the entire staff in general in terms of Finance/HR processes and procedures. This saw improved efficiency of the entire team
  •  Led the entire budget process for the base (Budget development – Proposals for grants applications, budget implementation – I ensured all cost are allocated based on donor guidelines and PUI’s financial procedures)
  •  Risk Analysis: Led analyses risks in relation to HR, administrative and financial questions, and provided guidance and recommendations when necessary
  •  Approve/sign all finance and HR documents for the base office as Administrator
  • Financial, Budgetary, Accounting Management:
  •  Ensured the setting up and proper use of tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budgets follow up, allocation tables, budget projections, cash forecasts, cash management and cash security
  •  Responsible for cost optimization; and uses budget tracking to achieve this; Ensures adequate financial resources for the running of the base
  •  Implemented proper system of internal control in place at the base for cash management and banking transactions; ensured compliance with procedures for undertaking expenditure commitments, and participates in the process of endorsing purchase orders
  • Human Resources Management:
  •  Made recommendations and participates in the rationalization and optimization of the Human Resources of the organization.
  •  Enforced compliance with internal staff regulation and HR guidelines, while respecting the legal framework of Nigeria.
  •  Led implementation of HR rules, procedures and tools regarding: new HR regulations, national staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
  • Management of Department, Reporting, and Information dissemination:
  •  Ensured the integration of new staff within the administrative department, ensuring the relevant tools and procedures, and PUI policies are well understood
  •  Supports the managers in both programs and support in the performance of their administrative activities, in a functional, not hierarchical, relationship

Benjamin Tobi

Work experience
  • End of period closure and Budget Follow-ups:
  •  Consolidated Financial Follow-ups (FFUs) and cash forecasts (Periodic Fund Request) of the base office
  •  Updated the Allocation Table routinely for recurrent and predictable cost for proper follow-up
  •  Coordinated with Programs and other Support leads (budget holders) to ensure proper and timely update of Operations Follow-ups (OFUs) to help track budget performance and overall program implementation
  •  Ensured the proper use of tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budgets follow up, allocation tables, budget projections, cash forecasts, cash management and cash security
  •  Extract all provisional writings from SAGA, ensuring all exchange rates are up-to-date and all entries are matched accordingly
  •  Approved/sign all finance documents for the base office as Administrator within delegated authority, ensuring all cost are allocated to correct budget lines in compliance with PUI’s policies and donor requirements
  •  Prepare weekly financial forecast for the base, compile it, and send it to the Admin Manager for validation
  •  Fully in charge of the monthly closing, revision and accounts for the base office
  • Treasury & Cash Follow-up:
  •  Supervised proper management of the cash box and safe for the base office
  •  Ensured daily physical inventory of the cashbox is held with the field coordinator or any other expat staff present in the absence of the field coordinator
  •  Ensured availability of cash at base level and forecast any cash issue
  •  Prepared and followed up on pay-outs and advances, within established guidelines
  •  Coordinated and organise good process of regular payments
  • Finance & Accounting Management:
  •  Vet all supporting documents before recording any entry, ensured the invoices are compliant with PUI’s regulations and procedures
  •  Ensured proper recording of all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project code, budget code)
  •  Issued voucher numbers, and properly archive the invoices and SAGA vouchers in dedicated files, as per the donors’ rules and regulations
  •  Validated all books and reconciliations statements
  •  Ensured proper filing and archival of documents both hard and softcopies for on-ward forwarding to HQ

Benjamin Tobi

Work experience
  •  Facilitated integration of new staff recruited in country office. Support in providing orientation and issuance of all work tools
  •  Reviewed and uploaded payment schedules and MOVs for payment of over 1,500 volunteers on a monthly basis
  •  Ensured complete documentation before uploading net amount due on GAPS by preparing accounts payable, computing and accounting for appropriate tax deductions
  •  Liaised with the teams to resolve all queries related to payments and timely resolving (return payments and invalid account details)
  •  Visited the field during various program/activities to make payments and support program implementation
  •  Verified the consistency and validity of supporting documents submitted, ensuring all PRs, RFQs, bids, bid analysis, POs, delivery notes/certificate of completion, Payment request and invoices are consistent/adequate before making payment
  • Reporting, Ending period closure and Budget monitoring:
  •  Developed monthly ITAD report, ensured optimal use of donor funds for logistics while using same in closely monitoring usage of appropriate tracking tool
  •  Assisted in preparation of monthly variance analysis to facilitate fund request and ensuring all expended funds are captured under appropriate expenditure codes using the correct charts of accounts
  •  Verified book balances and reconcile bank transactions for monthly reporting
  •  Managed petty cash and ensured that all advances made within the month are justified and retired promptly
  •  Facility and fleet management:
  •  Facilitated selection of office and guesthouse locations for base office in accordance to AHNI’s guidelines and availability of funds
  •  Collaborated with program teams to understand itinerary, develop movement plans for the succeeding week and deploy vehicles to support implementation of activities
  •  Supervised all office support staff (drivers, cleaners and securities) ensured smooth and conducive working environment for all staff
  •  Ensured timely replenishment of office supplies (stationaries, guest house commodities, fuelling for generators and vehicles)
  • HR/Admin Support:
  •  Followed up with HR Manager at Country office to resolve queries relating to staff attendance and performance appraisal
  •  Served as Liaison Person in management of conflicts arising in the Custer office and prompt payment of all emoluments to Consultants

Benjamin Tobi

Work experience
  • Budget/Work-plan follow-up:
  •  Coordinated periodic (Quarterly and Annually) development of work-plans and budgets
  •  Actively participated in program meetings to review performance and re-align on program priorities
  •  Liaised/followed-up with program teams to identify priorities and monitor program financial performance
  •  Monitored budget/activity lines to ensure proper use of donor funds in compliance with donor requirements
  •  Prepared periodic budget performance/variance analysis to inform proper decision making and re-programing funds to meet emerging program needs
  • Trainings and Capacity Building Sessions:
  •  Developed training documents/contents to facilitate trainings and capacity building sessions
  •  Facilitated training sessions to boost capacity of both finance and program staff
  •  Developed financial management tools and deploying same to strengthen internal control systems and transitioning capacity to beneficiary clients
  •  Provided simple analysis to guide discussions at quarterly review meetings with executive committee to facilitate and help informed decision making
  • Audits and Compliance:
  •  Supported the internal audit unit in conducting her quarterly audit exercise
  •  Supported preparations for external audit, ensuring all queries are properly attended
  •  Followed-up to ensure that all audit exceptions were implemented to further strengthen internal control system of client organization
  • Other responsibilities
  •  Facility management; managed office space and guesthouse. Ensured smooth and conducive working environment for all staff
  •  Supervised all support staff (cook, cleaners, drivers and securities)
  •  Maintained petty cash to support the running of office space and guesthouse needs as they occur
  •  Ensured proper documentation for all monies advanced for petty purchases while insisting on ‘value for money’ for donor funds

Benjamin Tobi

Work experience
  • Survey of IDP camps and host communities.
  •  Door to door distribution of token for household’s registration in the IDP camps and host communities
  •  Collected disaggregated data on IDPs and returnees in IDP camps and host communities using paper forms in a dignified environment while respecting protection principles
  •  Supported biometric registration of IDPs and returnees using IOM BRaVe software
  •  Identified and verified individuals, households and profiled their vulnerabilities
  •  Monitored and evaluated the Displaced Tracking Matrix operations, identified areas of improvement and enhanced efficiency
  •  Responsible for sending the information collected on the field to the Field Operation Assistant on a timely manner and according to the standards and requirement of the Displaced Tracking Matrix operations program
  •  Profiled displaced persons to identify specific needs and shared with relevant actors to provide needed support in accordance with and following IOM’s guidance

Benjamin Tobi

Work experience
  • Vetted all payment documents for correctness and adequacy
  •  Collaborated with logistics to prepare commitment lists every month for financial obligations already entered into but not captured in financial reports
  •  Reconciled bank statement with cash book reconciliation monthly
  •  Liaised with field staff on all banking issues
  •  Ensured that advances are liquidated/retired appropriately and timely
  •  Conducted time sheet audit routinely
  •  Prepared periodic financial reports (quarterly and annually)
  •  Supported budget/work plan preparation at all level
  •  Assisted in maintaining transparent and efficient general contracting system through standard procurement due diligence
  •  Identified and promoted cost-reducing measures, ensuring value for money
  •  Assisted in the filing of tax returns
  •  Filed, archived supporting documents for future reference
  •  Supported efforts to resolve all queries around suppliers payments

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