Under the overall supervision of the Global Office Director, technical supervision of the Director, Chief Global and Domestic Programmes in Global Office Washington, and under the direct supervision of the Head of the US Financial Liaison and Compliance Unit (Head of Unit) and, in collaboration with relevant units in Headquarters and Administrative Centres, the National Financial Compliance... Officer will be responsible for supporting funds management, budgetary, and financial reporting from the Global Office in Washington, serving field offices implementing USG and other US-based donor-funded projects and activities

 


- In collaboration with the Chief Global and Domestic Programmes, Head of Unit, Legal Department, and other relevant units, monitor US federal regulations, circulars, and standards related to financial aspects of donor awards, contracts, and agreements. Draft reports to inform relevant stakeholders of detected changes, assess their impact, and outline necessary compliance measure

- Assist in developing and maintaining financial compliance documents, procedures, and documentation specifically designed for US awards and programming. Update documents and materials on the office's shared portal to keep them current and accessible to all stakeholders

- Support the Unit in performing financial close-out of US awards and contracts, following the terms and conditions of the award and internal guidelines on project closure

- Provide support during financial audits and reviews conducted by US agencies, auditors, and inspectors general, providing necessary advice, documentation, and data, to address audit findings and inquiries promptly

- Contribute substantive inputs and participate in IOM’s negotiations with the various USG donor agencies concerning financial components of frameworks and agreements, as required

- Initiate regular updates of online databases, and registration services mandated by various US donor agencies, ensuring they contain comprehensive organizational information

- Support knowledge management across IOM offices regarding US funding-related financial matters by organizing and conducting online or on-site training sessions to inform relevant actors about regulatory updates and their implications

- Coordinate the review and the timely endorsement process of all federal financial reports (Form SF-425) and other donor financial reports received from global IOM field offices. Provide guidance to IOM field missions on the preparation of SF-425 federal financial reports, as appropriate

- Review financial transactions under high-risk projects in coordination with relevant teams to identify noncompliance with donor terms and IOM policies. Offer guidance on actionable recommendations to reduce future donor-disallowed costs

- Coordinate the financial report endorsement process for globally implemented USG funded projects in IOM’s project information management system – PRIMA.  Support the updating of projects (where IOM DC has a secondary financial reviewer role) in PRIMA with endorsed financial reports.

- Coordinate the review of budgets received from global IOM field offices for project proposals submitted to US donor agencies; provide advice and guidance to finance staff to comply with donor and internal instructions, and process endorsement within PRIMA.  Proactively discuss issues and resolutions thereof with the Head of Unit.

- Analyse the financial status of globally implemented USG-funded projects eligible for funds drawdowns via the US Government’s PMS (Payment Management System) and track donor receivables at appropriate levels. Process funds drawdown in the PMS and coordinate with the relevant units in the IOM Administrative Centres, HQ, and donors, as needed.

- Monitor and track the financial, budgetary and reporting aspects of all globally implemented US-funded awards and programs funded by other US-based institutions and donors. Coordinate results, issues and resolutions with Head of Unit, donor focal points, IOM filed offices, and other internal units as applicable.

- Provide advice and guidance to the Project Managers and Resource Management Officers throughout the project cycle on compliance with IOM’s policies and procedures, especially in administration, finance and budgeting, and donor-specific requirements for locally managed projects.

- Prepare analytical financial reports on US funding trends, charts, and statistics.

- Coordinate with colleagues and provide guidance on financial compliance matters, as needed.

- Perform other financial, accounting, and administrative duties as may be assigned.


Required Qualifications and Experience

EDUCATION

 


- Bachelor’s degree in Business Administration, Accounting, Finances, or related field with two years of relevant professional experience; or,

- Master’s degree in above fields 

- Certified Public Accountant or Certified Internal Audit certifications, a plus.



 

EXPERIENCE


- Experience in accounting, auditing, financial reporting, grants monitoring and budget tracking.

- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

- Prior experience working on US-funded awards and contracts, a distinct advantage.

- Good knowledge of US government financial reporting requirements and applicable federal regulations related to grants; prior experience working with such frameworks is a distinct advantage.



SKILLS


- Knowledge of SAP, Oracle fusion, USG Payment Management System, International Public-Sector Accounting Standards desirable.

- Superior analytical and critical thinking skills.

- High competency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or Oracle Fusion is a distinct advantage.

- Attention to detail, ability to organize paperwork methodically. 

- Discreet, details and clients-oriented, patient and willing to learn new things



 

SECTION 5

Languages[1]IOM’s official languages are English, French, and Spanish.

REQUIRED

 

For this position, fluency in English is required (oral and written).

 

DESIRABLE

 Working knowledge of Spanish

 

SECTION 6

Competencies[2]

The incumbent is expected to demonstrate the following values and competencies:

 

VALUES - All IOM staff members must abide by and demonstrate these five values: 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

CORE COMPETENCIES - Behavioural indicators –  Level 2 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 



[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.



[2] Competencies and respective levels should be drawn from the Competency Framework of the Organization.
 more

Responsibilities


Provide technical and operational support for the design, execution, and scaling of renewable energy solutions, with a focus on solar-powered minigrids, decentralized energy systems, and sustainable electrification models for projects under the Environmental Peacebuilding program.
Oversee the full implementation of minigrids and off-grid energy solutions, ensuring... compliance with technical standards, climate resilience principles, and socio-economic integration in fragile and newly recovered areas.
Facilitate the procurement, installation, and commissioning of energy infrastructure, ensuring adherence to sustainability and conflict-sensitive programming.
Conduct monitoring, evaluation, and performance assessments of solar minigrids, solar irrigation systems, and agro-processing solutions, identifying opportunities for optimization and scale-up.
Lead capacity-building programs on minigrid operations, maintenance, and sustainability, targeting local authorities, community-based organizations, and women-led cooperatives.
Develop technical training materials and facilitate workshops on renewable energy adoption, grid management, and productive uses of electricity in climate-resilient livelihoods.
Maintain close and effective collaboration and liaison with relevant stakeholders such as Government entities, national authorities, donors, development partners, United Nations agencies, energy regulators, and civil society to facilitate the success of the project.
Coordinate with UN agencies, energy regulators, development banks, and technical institutions to enhance knowledge-sharing and leverage co-financing for sustainable livelihood and energy programs.
Provide technical information and guidance to relevant Government authorities, donors and other stakeholders and participate in learning events, workshops and meetings to help expand the portfolio.
Support the development of concept notes, funding proposals, and technical reports to expand renewable energy and green economy interventions within IOM’s Environmental Peacebuilding and Community Stabilization programming.
Conduct energy market assessments, feasibility studies, and socio-economic impact evaluations to inform the design of energy solutions tailored to local needs.
Ensure information management systems on programme related activities are maintained and updated.
Ensure that energy interventions are integrated into stabilization, peacebuilding, and durable solutions frameworks, addressing resource competition and conflict risks.
Provide technical inputs to national energy policy discussions, advocating for the expansion of decentralized energy solutions as a pathway to stabilization, resilience, and post-conflict recovery.
Perform other such duties as may be assigned.


Qualifications

Education


Master’s degree in Energy Engineering, Environmental Engineering or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.


Experience


Experience in project management, implementation, development or support, with good knowledge of IOM/UN programme/project life cycles;
Previous experience as an environmental/energy engineer;
Previous experience coordinating with renewable energy companies;
Previous work experience in coordinating with local and state government authorities and civil society organizations;
Skill and experience with Microsoft Office Suite, especially Word, Excel, and PowerPoint; and,
Experience working in East and Horn of Africa an advantage. more

Responsibilities


Provide technical, logistical and process related support for the implementation of the “Forging a Greener Peace in the Hirshabelle State of Somalia” project and other Environmental Peacebuilding projects as tasked, including monitoring and following up on its budgetary, administrative and reporting aspects, in compliance with IOM policies and standards, as well as donor... requirements, agreed timelines and deliverables.
Supervise relevant staff assigned to project activities and monitor the work of consultants, implementing partners and service providers recruited to support and/or undertake specific activities.
Maintain close and effective collaboration and liaison with relevant stakeholders such as Government entities, national authorities, donors, development partners, United Nations agencies, and civil society to facilitate the success of the project.
Draft and/or produce progress and other reports and ensure proper information exchange on the operational aspects of the project or programmes between IOM, the programmes’ donors and other stakeholders.
Research and document donors’ priorities and strategies, recommend possible follow up initiatives, monitor new programme development processes in Somalia and draft project proposals.
Extract specific and environmental peacebuilding related lessons learned and best practices on tackling the climate-conflict nexus, including through monitoring, evaluation and observations of the Forging a Greener Peace project and other Environmental Peacebuilding projects as tasked, to help expand the Environmental Peacebuilding portfolio’s knowledge, skill set and advocacy ability on the topic.
Lead the development and implementation of the environmental peacebuilding portfolio’s Climate Resilience and Peacebuilding Hubs, building seed networks across program target locations.
Drive advocacy efforts for seed saving, engaging local communities, stakeholders, and policymakers.
Provide technical information and guidance to relevant Government authorities, donors and other stakeholders and participate in learning events, workshops and meetings to help expand the portfolio.
Assist in conducting contextual analysis to help identify potential activities to be implemented as part of the Forging a Greener Peace project, and other Environmental Peacebuilding Projects in line with IOM mandate and the priorities established by the Government and partners in Jowhar and other relevant locations.
Coordinate closely with IOM and external partners working primarily in Jowhar and other relevant locations participate in relevant working groups and meetings to support the relevant, sustainable and impactful activities of the Forging a Greener Peace project and other Environmental Peacebuilding projects as tasked.
Ensure information management systems on programme related activities are maintained and updated.
Participate in relevant conferences, workshops, steering committees and technical working groups, UN working groups and activities to facilitate the mainstreaming of Environmental Peacebuilding related issues into the UN Cooperation Framework for Somalia, and to facilitate proper coordination and presentation of IOM Environmental Peacebuilding activities.
Performed such other duties as may be assigned.


Qualifications

Education


Master’s degree in International Relations, International Development, Environmental Studies, Security Studies, Peace and Conflict Studies, Humanitarian Affairs, Law, Migration Studies, Public Policy/Administration, Political or Social Sciences or a related field from accredited academic institutions with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.


Experience


Experience in project management, implementation, development or support, with good knowledge of IOM/UN programme/project life cycles;
Experience coordinating various project activities;
Experience in liaising with government authorities and other national/international institutions;
Experience in thematic environmental peacebuilding programming;
Experience with UN and International Agencies, international or local NGO’s is preferred;
Work experience in the Region is an advantage;
Knowledge of the role of environmental initiatives in conflict resolution, seed saving initiatives, and peacebuilding, with experience in integrating these elements into ecological projects;
Knowledge of the socio-political context of Somalia and experience working in similar environments is an advantage; and,
Knowledge and experience in working with PRIMA is an advantage. more

Responsibilities


Manage the overall implementation of the Project, including the oversight of the financial, administrative and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
Provide operational management, guidance, and technical supervision to the assigned project field staff, assisting on programmatic strategy and implementation. Oversee... the project progress specifically aimed at increasing effectiveness and recommending appropriate action.
Monitor the progress against Project’s strategic objectives, benchmarks, and provide advice with respect to improvements and corrections; oversee the establishment of a common Monitoring and Evaluation (M&E) Framework that incorporates regular reporting requirements and impact evaluation strategies, in close coordination with M&E Officer in the Country Office.
Identify priority areas for project development and contribute to the development of new projects by selecting and summarizing background information, analysing the local context and segments for new project proposals.
Supervise the staff assigned to the project, as well as Consultants/ Implementing Partners (IPs) recruited to support and/or undertake specific activities. Plan, develop, organize and deliver capacity building activities to build capacity of staff, partners, government officials, and other humanitarian actors. 
Monitor and oversee the compliance with project partners, project staff and implementing entities. Liaise with Government entities, Implementing Partners (IP), United Nations (UN) agencies and other stakeholders in the Project.
Oversee the coordination with other units in  the Country Office for a smooth implementation of all project activities. 
Ensure adequate information management on project related activities including visibility by providing regular updates, summaries, press releases and other relevant materials, in coordination with the donor and relevant unit at HQ.
Produce quality progress Financial, Narrative, and other reports related to the Project activities. Oversee the elaboration and dissemination of reports for donors, government and other relevant stakeholders by ensuring timely submission and compliance with donor and IOM requirements.
Participate in relevant conferences, workshops, steering committees and technical working groups, as well as other forums; ensure the coordination and presentation of IOM activities.
Represent the Country Office at the relevant UN working groups and activities to encourage the mainstreaming of migration related issues into United Nations Development Assistance Frameworks (UNDAF).
Undertake duty travel as required to oversee, monitor and support the project implementation. 
Perform such other duties as may be assigned.


Qualifications

Education


Master's degree in International Relations, Political Science, Humanitarian Affairs, Economic Development, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience, or,
University degree in the above fields with seven years of relevant professional experience.


Experience


Experience in programme conceptualisation, development, monitoring, reporting and evaluation; 
Experience in project development and capacity-building activities;
Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
Familiarity with financial and business administration;
Sound and proven understanding of internal and international migration issues in the country and in the Region; 
Experience in organizing consultations, workshops and seminars with high level stakeholders;
In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and, 
Knowledge of UN and bilateral donor programming. more

Responsibilities


Draft project work plans, timeframe of implementation, and budget allocation for each activity.
Support planning and coordinate timely implementation of the planned activities. Provide technical inputs and procedural guidance, coordinate the work of Programme Assistants, and/or monitor and assist Consultants who may be recruited for the specific deliverables.
Assist the... planning and execution of procurement for the project in close coordination with IBG Programme Assistant and Common Office Services (COS), adhering to the IOM procurement procedures and processes, as well as requirements for clear documentation. Facilitate timely communication and consultation with the Somali authorities and vendors at the field level.
Liaise with the Somali authorities to clarify project implementation and relevant IOM project procedures and processes. Organise and attend periodical meetings with the Department of Immigration on progress of the project, implementation or other issues and challenges, if any, as well as to discuss corrective measures to be taken by the authority or IOM.
Provide project management support and assist with capacity building trainings, in coordination with technical experts, such as: Migration Information and Data Analysis System (MIDAS) users training and installation, passport examination, investigation techniques, records management and data protection, migration terminology and concepts of Humanitarian Border Management.
Research ways to expand collaboration with relevant governmental entities, partners, and donors.
Coordinate the drafting, processing, endorsement and submissions of IBG project proposals, donor reports, partner agreements (Service Agreements, Memorandum of Understanding, Letter of Agreement, and other types of contracts) and other relevant documents, in line with specific internal IOM requirements and procedures.
Attend donor meetings, briefings and conferences as well as liaise with donors, governmental partners, project partners, think tanks policy centres at the international and national level.
Contribute to IBG fundraising efforts: compile and analyse information on donor policies and priorities for Somalia and suggest new funding opportunities and proactive approaches to donors.
In coordination with Programme Manager and in close cooperation with Monitoring and Evaluation (M&E) unit, observe IBG projects compliance with the objectives set in project documents and budgets, M&E frameworks and work plans, and check for overall compliance with donors’ contractual requirements, interests, and expectations.
Contribute technical inputs for the development and maintenance of a communication strategy, tools, and systems for the unit, in close co-ordination with the Programme Manager and Public Information Unit (PIU). Check that internal and external reporting and communication materials adhere to IOM communication policy, IOM data protection policy, as well as the visibility guidelines of the donor governments. Compile and analyse relevant information on migration using data reports from MIDAS on issues and trends in Somalia affected by an influx of mixed migration flow.
Undertake duty travels within Somalia related to programme activities including assessments, liaison with partners and counterparts, cross border meetings and workshops, etc. as required.
Perform such other duties as may be assigned.


Qualifications


Education
Master’s degree in Political, Social Science, Business Administration, International Relations, Law, Labour Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.


Experience


Experience in project management, implementation, and monitoring programme activities;
Proven experience in general fundraising, writing project proposals and reports;
Experience in project development, including clarifying baseline, strategic project designing, drafting a proposal and budgeting;
Experience in establishing and maintaining good working relationships with IOM Offices, governmental, diplomatic authorities, UN agencies, and civil society;
Proven experience and knowledge on Border and Migration Governance, Border, and migration management;
Proven experience in matters related to border controls and Transnational Organized crime; and,
Experience working in East and Horn of Africa region is an advantage. more

Core Functions / Responsibilities:


Participate in the planning, design, implementation and maintenance of an Information Management System for EPC operations that consolidates all information under EPC units for emergency as well as preparedness related interventions linking it to projects and related indicators for donor reporting.
Contribute to the development and implementation of a... system of data collection, storage, backup, data validation and security procedures to assure data integrity and availability, including presentation of data linking it to the needs and responses.
Provide technical and process related inputs for the development of common tools for information sharing during a response to help guide informed decision making.
Participate in the identification, development, implementation, and provision of support for technology solutions for Information Technology (IT)/database related support in EPC in line with ITC policies and standards.
Coordinate the development and enhancement of the integrated methodology for data collection and information packaging as required by various programs in EPC.
Participate in the design of other databases and auxiliary systems for existing or new programmes and projects in IOM, as required.
In close coordination with ITC, undertake the maintenance of networks, servers related to the requirement of Information Management Systems.
Design and implement mobile data collection applications (BRaVE) for use in the various IOM programs currently implemented.
Perform such other duties as may be assigned.


Required Qualifications and Experience:

Education


Master’s degree in Computer Sciences or a related field from an accredited academic institution preferably with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.


Experience


Experience in development using two or more of the following tools: Access, Visual Basic, Java, ASP, C#, SQL or Oracle and programming for mobile platforms (Android, Blackberry, windows, etc.);
Experience in the implementation of population database systems (such as registrations, census or surveys), with Windows Server software (NT/2000) in a multi-site environment,
TCP/IP, MS Office, data analysis with Excel, Antivirus software and IT utilities; and,
Experience working in emergency and crisis context. more

Core Functions / Responsibilities:


Assist the Ombudsperson and OOM globally with the substantive, administrative, and logistical management of the Respectful Workplace Focal Point (RWFP) network.
Contribute to the informal resources available to all IOM staff worldwide by ensuring that personnel have easy and early access to informal resources and all eligible offices have RWFPs.
Work... with OOM Conflict Resolution Officers (CROs) in the regions, Deputy Ombudsperson and Ombudsperson to coordinate and conduct RWFP nomination processes in line with OOM nomination protocol and in coordination with the administrative heads of relevant country and regional offices. Train nominated colleagues to an effective standard to meet their RWFP responsibilities, and ensure ongoing support to the network at individual, regional and global levels.
Ensure compliance with RWFP ToR and Consultation Protocol and OOM’s ethical standards.
Ensure the network is organized, efficient, visible, accessible, competent, high-quality, coordinated, effective, and impactful.
Conduct necessary monitoring and evaluation activities, including establishing effective measurements and key-performance indicators for gathering data on outputs, outcomes, and impact.
Ensure appropriate guidelines are established and updated to inform and guide management with regard to RWFP roles, processes and best practices in collaboration with other CROs and OOM leadership.
In coordination with the Ombudsperson, liaise with relevant internal and external stakeholders and participate actively in relevant UN working groups.
Develop training programmes and coordinate with RWFP network in the dissemination of said programmes to promote a respectful workplace worldwide.
Raise awareness of respectful behaviors at IOM through the network with regular network communications, updated presentations to staff and management, and regular reports on network activities.
Perform other duties as may be as assigned.


Required Qualifications and Experience:

Education


Master’s degree in Behavioural Sciences, Conflict Resolution, Law, Social Sciences or Human Resources or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.


Experience


Experience in project management and coordination, including administration, logistics, procurement, and finance;
Experience in identifying channels of support and triaging;
Experience in development, coordination, and delivery of trainings;
Experience in coordinating and/or managing volunteers;
Experience working in a multi-cultural setting;
Experience working with or in field or regional operations;
Experience in communicating and explaining information about policies and rules, and about the context of a concern; and,
Experience helping staff to communicate during conflict situations, and assisting them to evaluate the pros and cons of all the choices for the issues at hand more

Responsibilities and Accountabilities


Provide procedural guidance to supervise and train other finance and admin support staff.
Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc., in accordance with IOM rules and regulations.
Provide guidance and assistance to country offices and sub-regional HAP offices on financial and administrative... procedures of GHAP and other Health Assessment programmes. 
Conduct reviews and evaluate annual budget requests and budget revisions submitted by country offices to ensure compliance with the budgeting requirements. Provide budget analysis and coordinate the findings and recommendations and follow up with country offices until submission has been finalized.
Perform evaluation of country offices’ financial performance on a monthly or quarterly basis to monitor compliance with financial policies, procedures, rules and regulations.
Conduct yearly monitoring and review of medical assets, commitments, start-up costs, capacity building, GHAP fees, and triangulation of FTE across Health Assessment programmes.
Consolidate data into financial statements and produce regular financial monitoring reports to assist in monitoring expenditures to ensure budget consumption remains within authorized levels.
Analyse past trends and current financial data to provide regular and ad hoc financial information to support informed financial decision making.
Assist in monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
Perform validation of salary projectization of MHD Regional staff by executing validity checks on monthly payroll results.
Verification of payments in the system are made based on proper authorizations and supported by legitimate and sufficient documentation for Telerad transactions.
Provide assistance responding to audit queries and follow up on audit recommendations.
Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
Provide yearly webinar or face-to-face trainings regarding the budget preparation and financial performance reviews.
Enhance reporting templates and assist in the preparation of standard operating procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas;
Perform other related duties as required.


Qualifications

Education


Bachelor’s degree in Business Administration, Accounting, Finances, or a related field from an accredited academic institution with four years of relevant professional experience; or, 
High School diploma with six years of relevant professional experience. more

Responsibilities


Assist in the implementation and monitoring of project activities.
Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
Act as focal point for administrative coordination of project implementation, involving extensive... liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
Provides guidance/training to new/junior staff.
Perform other related duties as assigned


Qualifications

Education


Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
School diploma with five years of relevant experience. more

Expected Activities to be carried out under this assignment  ?

Conduct desk review of IOM and external materials, including IOM’s Financial Literacy and Remittance Management modules; and other financial literacy modules that can be included in the curriculum


Convene consultations with key government counterparts and other  partners including civil society to understand the informational... gaps and needs of migrant workers (aspirant migrants, returnees, migrants’ families) on existing financial literacy materials as well as recommended delivery modalities.
Tailor-make  a Financial Literacy curriculum, and develop a ToT Manual and IEC materials (digital remittance booklet) for distribution at the community level
Deliver in person TOT sessions for selected counties to relevant  partners, civil society partners, migrant/community leaders and Government agencies as relevant, specifically to strengthen the financial literacy components of existing PDO programmes.
Deliver community engagement sessions cascaded through workshops for local communities and female-led households in the communities to create awareness on digital financial services and the benefits of using these services for remittance transfers.


 Tangible and measurable output of the work assignment:


An inception report outlining a detailed workplan which includes activity timeline and a draft outline of the financial literacy curriculum and TOT manual based on desk reviews.
A financial literacy curriculum and TOT manual after consultation with IOM and civil society and relevant government partners.
1 finalized training packa ge and materials (including financial curriculum, manual for trainers copyedited and in line with the IOM House Style manual and IOM Spelling List). 
1 Developed accessible Information Education and Communication (IEC) materials based on the Digital Remittance Booklet in local language (English & Swahili) for dissemination at local level, including brochures and online content
Two in person TOT sessions (30 pax (15 for each ToT)) for IOM’s implementing partners, civil society partners, migrant/ community leaders, and government stakeholders as relevant.
2 community led workshops held at local level on the financial literacy  modules and cascading of the IEC materials (25 pax for each meeting -      total 50pax)


Performance indicators for the evaluation of results

Performance indicators for evaluation of results (value of services rendered in relation to their cost:


 Satisfactory completion of tasks indicated
 Timely delivery of outlines
 Compliance with IOM house style guidelines
 Delivery of any other tasks indicated above


Qualifications

Required Qualifications and Experience


Financial Literacy Expertise: Significant experience in designing and delivering financial literacy programs or modules, particularly for diverse audiences with varying levels of financial knowledge with ten years of experience.
Remittance Industry Knowledge: Understanding of the remittance process, including fees, exchange rates, and regulatory aspects, to tailor the module effectively.
Educational Curriculum Development: Experience in developing educational content and curriculum, ideally in financial literacy or related fields.
Cross-Cultural Competence: Awareness of cultural nuances and financial behaviors in different regions to ensure the module’s relevance and effectiveness. 
Consulting Experience: Experience in a consulting role, where incumbent has provided advisory services to clients in the financial services industry, is advantageous.
Project Management: Strong project management skills, including the ability to manage multiple stakeholders and deliver projects on time and within budget.
Good understanding of the current state of migration in Kenya and the key activities that the Government is undertaking in diaspora engagements, pre departure orientation training amongst other in the BETA plan
Understanding of the Sustainable Development  Goals 2030 and the Global Compact on Migration more

Responsibilities and Accountabilities


Receive and direct clients to the right department, or staff or provide helpful resources such as bulletins, brochures, etc; respond to some client enquiry on the next steps during health assessment and/or refer to appropriate contacts /units.
Enter, retrieve, structure and update selected information and data from various sources (e.g. office files,... etc.); present results in a standard format; Dispatch files and documents to/from MHAC and designated laboratory/hospital/unit, maintaining due confidentiality.
Set up and maintain office files and reference systems according to standard procedures; provide clerical support in preparing various technical documents/lists, photocopying medical reports, labelling mail/samples, etc.
Support the medical staff as needed during physical examination, and history taking and may serve as a chaperone if required
Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities. Ensure availability of office supplies and appropriate maintenance of office equipment.
Assisting in maintaining an organizing flow of applicants at every step of the health assessment process, managing crowding in waiting areas by redistributing clients to other stations when necessary.
Perform other duties as required.


Qualifications

Education


Completed High/Secondary school education with two years of relevant professional experience. 


Experience


At least two years’ experience in assisting IOM migration health assessment operations or as a messenger with other agencies. 
Previous working experience with NGOs or international organizations will be an added advantage. 
Mature individual, able to work independently, paying attention to detail and meeting deadlines. 
Good computer skills, especially in Ms Office: Word, Outlook and Excel. more

Responsibilities

Category A Consultants: Tasks to be performed under this contract 

Under the direct supervision of IOMs JTiP program manager, the consultant will carry out the tasks detailed below:-


Supervise and conduct two KAP surveys: In close coordination with the MEL and research team, carry out two Knowledge, attitude and practices surveys with the target audience. These surveys... will help identify gaps and key motivators that will be addressed through the campaign activities, as well as act as a baseline and endline survey to measure any changes in the target audience.
Source and train for C4D activities: With the aid of stakeholders in Marsabit, participants will be found who are willing to perform and carry out on the ground activities. Stakeholders and participants will be trained in C4D and effective story telling methods, including how to develop messaging.
Develop messaging; Drawing from the above mentioned KAP survey, and on the ground consultations the consultant will review existing messaging and propose clear changes.
Produce a risk communication strategy with clear events to adopt: At least propose implememtation of 4 separate on the ground activities keeping in mind IP capacity, which should encourage incorporation of victims of trafficking as messengers/ ambassadors of change, locations to focus on, target group for the campaigns and sustainability plan for cascading of the campaign activities.
Coordinate with relevant stakeholders and Implementing partners to mobilize, organize forums and formation of a steering committee for BCC scale up at community level.


Specific  tasks will include


Supervise and generate reports for two KAP surveys (baseline and end-line) to identify gaps in knowledge, attitudes, and practices in the target audience on TIP, protection and (re)integration of climate induced displaced population vulnerable to Tip. This is done in collaboration with IOM MEL team and IPs.
Training of KAP enumerators for the 6 sites in Marsabit county.
Review the developed social behavior change communication (SBCC) strategy for changes as informed by the initial KAP survey findings in Marsabit county.
Conduct  capacity building training  using the materials developed in the pilot phase of the project, targeting external stakeholders such as women groups, youth groups and migrant leaders , grass root organizations and victims of trafficking who will act as change agents relating to counter trafficking, identification of victims of trafficking, labour rights awareness and sharing stories of survivors of TiP/returnees using the IOM X approach.
Training of IPs and other stakeholders on implementation of the SBCC strategy developed and cascading workplans development.
Input in the redesigning of brochures and other IEC materials as necessary to fit the context of project implementation.
Provide technical guidance to IPs on implementation of the develop theater scripts and storytelling pieces (depending on recommendations from the stakeholders engagement forums) and assist in translation of  messages into local language.
Capacity build the  all-inclusive steering committee for BCC at the community level in collaboration with IPs and other key stakeholders.
Review and strengthening of the developed ToRs for the committees and training the committee on the ToR in 6 wards. This will also include development of a measurable workplan on the committees’ deliverables in scaling up the BCC strategy.
Submission of events reports, recommendations for effective delivery and possible opportunities to expansion of the interventions.
Work with the IOM public information unit and IPs to document SBCC activities and produce quality videos and capture community stories of interest.


Performance indicators for the evaluation of results


Satisfactory completion of tasks indicated.
Delivery of a communication strategy for both Garissa and Marsabit counties
Quality of training curriculums content developed.
Timely delivery of outlined and/ or drafts as provided for in the time schedule.
Delivery of any other tasks indicated above.


Qualifications

Education

Master’s degree in communication, mass communication, social science, psychology or a related field from an accredited academic institution, University degree in the above fields with at least ten years of professional experience.

Experience


Knowledge in carrying out behavior change communication surveys and strategy development. 
Advanced research, writing, outreach, and communications skills with previous experience in counter trafficking, smuggling of migrants, climate change induced migration dynamics leading to vulnerabilities, child protection in the field of migration.
Experience working with government or non- governmental institutions, other national and international institutions and NGOs, communities in ASAL counties in Kenya would be an advantage.
Experience working on forced migration impacts and dynamics among community members would be an advantage,
Previous experience in implementing activities in related projects towards awareness raising for migrant protection, TiP and SoM is an added advantage. more

Responsibilities
Reception Area – Kenya Country and Regional Offices

Answer the telephone, screen, refers calls, and take messages, as appropriate, promptly, accurately, professionally and courteously.
Receives, directs, and tracks all incoming/outgoing correspondence (emails, courier packages, faxes, etc.) adhering to established procedures in the mission.
Greet visitors and provide a... positive image of IOM and hospitality for visitors, meetings/conferences participants and suppliers. Verify that reception area is well organized and presentable at all times. 

Administration and Payment Processing - IOM Nairobi offices (i.e. Lavington, MHAC, TC and Eastleigh)

Receive, monthly office utilities and common service bills/invoices such as (but not limited to) offices rent, internet, land line and mobile telephone services, electricity, municipality water, security guard service, drinking water, garbage collection, generator maintenance, pest control, cleaning service, printers maintenance.
Verify the accuracy of received invoices to check if they correspond to the services rendered and comply with relevant guidelines.
Prepare and submit timely payment requests for approved bills/invoices by reviewing relevant documentation for accuracy and compliance. Keep records of submitted requests, track their status for timely processing, while adhering to deadlines.
Performs such other duties as may be assigned from time to time

Education

High school diploma with four years of relevant experience; or,
Bachelor’s degree in Secretarial Studies or related field with two years of relevant experience

Experience

Previous experience with UN agencies/NGOs/IOs preferred. 
High level computer skills in MS Office especially Excel, Word, Access and Outlook.
Working knowledge in operating office equipment such as PABX, photocopier. 
Excellent client relations skills. 

Skills

Clear and concise communication in writing (English). 
Excellent planning, organizational and time management skills.
Attention to details, multitasking, positive interpersonal skills, initiative and problem-solving abilities
Proven ability to communicate cross-culturally.
Solid computer skills, including proficiency in MS Office Packages (Office Excel, Power Point, SharePoint, Adobe Pro, Zoom, Outlook).
Effective Communicator, successful negotiation, creative analytical thinker, active learner, strong team player and cross-cultural facilitator. more

Core Functions / Responsibilities:

Assist in coordinating the development of communications materials and information products including human interest stories, success stories, information sheets and photobooks for internal and external purposes (donor use) and ensure sharing and dissemination to all relevant channels.
Coordinate Community-Stabilization information collection to maintain... consistency and coherence across projects and ensure that information collection processes and the overall information management activities including encoding, storing and transfer of data and analysis is conducted.
Liaise with PSU in regard to the streamlining of Communications approaches and strategies, ensuring that CS is closely binding and supporting the mission’s efforts in regards to increase in visibility, branding and distribution of products.
Participate in strengthening the existing communication strategy across projects for the CS unit. Draft required guidance materials and presentations for the unit. Maintain the CS Communication Matrix up to date.
Keep records of M&E documents, organize them based on the activity related and upload into SharePoint accordingly the data management system and present when required.
Establish an effective system for assessing the validity of monitoring and evaluation data through a review of activities, completed monitoring forms/databases, and a review of aggregate level statistics reported.
Take the lead on external communications exercises undertaken by the unit and coordinate with IOM Somalia Media/Communications unit on internal products to be developed for the Community Stabilization unit.
Assist to collect and present relevant information and support in the project reporting by closely coordinating with project teams and focal persons to assist the program implementation teams provide timely and accurate reports and develop forms that harmonize between field needs and database reporting.
Perform such other duties as may be assigned.

Required Qualifications and Experience
Education

Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience

Experience

Experience in graphic design, information management, M&E or communications, including knowledge of remote implementation.
Experience producing quality Communication and visibility products and reports;
Experience working for an International NGO or UN agency 3;
Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting. more

Context:
Under the overall guidance of the Head of Programme and Policy Development and direct supervision of the Head of Mission Support & Innovation Unit, and in close cooperation with all programme units, the Monitoring, Evaluation and Risk Management Officer will be responsible for supervising and coordinating the Monitoring, Evaluation, Accountability, and Learning (MEAL) and Risk... Management aspects of programmes and projects in Kenya and assisting in their relevant and effective implementation, in line with the specific donors’ requirements.
Core Functions / Responsibilities:

Supervise and coordinate the Monitoring & Evaluation (M&E), Accountability & Learning (A&L), and Risk Management aspects of the Mission’s projects and programmes, including contributing to the development of an overall framework for Project Monitoring and Evaluation in close coordination with the programme units.
Provide technical and process support and guidance to programme teams to assist them in establishing a risk context and an associated Risk Management Plan, particularly in the review of project proposals. Check that new risks are identified during the regular monitoring of project activities and that associated Project Risk Register Matrix, Risk Treatment plans are monitored and regularly reviewed. Conduct monitoring visits of mission projects especially high-profile or high-risk projects requiring independent monitoring or urgent technical guidance, considering M&E frameworks and annual workplans. In close coordination with programmes and units, provide technical inputs to support the development of a MEAL strategy for the CO. Assist in developing data collection tools and a MEAL system, supporting the conduct of data collection and analysis.
Coordinate the preparation of regular programme/project reviews, impact assessments, process and operations monitoring, real-time, mid-term and final evaluations, and lessons-learned workshops as included in project budgets, and check that MEAL arrangements comply with donor agreements.
In close collaboration with Programme/Project Managers, operational teams and implementing partners, facilitate compliance with quantitative and qualitative monitoring requirements that provide relevant information for monitoring and evaluation of programme/project activities, and comply with regular reporting requirements, in line with IOM MEAL standards.
Support programme teams in the roll-out of IOM SRF, while facilitating the use of global indicators where relevant as well as the proper use of PRIMA for monitoring, reporting and evaluation of projects/programmes in the Mission.
Test and regularly review the information and data collection tools for compliance with relevant monitoring and reporting requirements as per the IOM MEAL Guidelines.
Participate in United Nations (UN) coordination and other meetings and working groups in Kenya.
Undertake regular visits to the field in close coordination with programme managers and Heads of Sub Office to support implementation of MEAL and to recommend action where adaptations/corrections might be needed.
Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Political Science, Social Science, Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or, University degree in the above fields with four years of relevant professional experience.

Experience

Experience in monitoring and evaluation, project implementation and/or management, preferably with experience in the field of research, monitoring and/or evaluation;
Experience with logical framework approach and other strategic planning approaches, M&E data collection and analysis methods and approaches (including quantitative, qualitative and participatory), planning and implementation of M&E systems, facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders, information/data analysis and report writing;
Experience in M&E system design, data processing and computers with familiarity in Results
Based Management (RBM) framework are highly desirable;
Experience in proposal development and donor liaison is an asset;
Experience working in hardship duty stations and emergency settings with complex operating environments preferred; and,
Experience working in a cross-cultural setting.

Skills

Strong writing and research skills;
Excellent communication and analytical skills;
High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
Strong interpersonal and teamwork skills;
Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds; and,
Knowledge on broad areas of migration management and working knowledge with the UN/ bilateral donor programming, institutional questionnaires would be an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. more

Under the direct supervision of the [Chief of Mission (COM) or Head of Office (HoO)], and under the technical supervision of the Office of Staff Security (OSS) through the Regional Security Officer (RSO) the Security Surge Advisor will be responsible for providing expert support in delivering security risk assessments, contingency planning, and emergency preparedness to enable IOM’s activities,... while ensuring operational compliance to security measures, with the overall aim to ensure that OSS provides a flexible and agile security service to its clients. To respond effectively to global humanitarian emergencies, the Security Surge Advisor will be deployed at the onset of the emergency to augment office capacity, assess and establish the security requirements. The incumbent will also conduct short-term security missions globally.

Provide security policy guidance and security risk management support to the Country Office senior management team (Chief of Mission/Deputy Chief of Mission/Head of Office/Programme Managers), enabling continuation or resuming of programme activities as security situation permits within the framework of the UN Security Management System (UNSMS).
Support [Chief of Mission (COM) or Head of Office (HoO)], by providing timely security risk management advice on humanitarian emergencies and emerging conflict situations that could impact IOM personnel, premises and assets operational activities.
Maintains awareness of developing global issues to enable effective technical advice and emergency response to requests for rapid assessments of threat, risk and security issues.
Ensure the mainstreaming of security into all levels of IOM programme design, implementation and delivery and to promote the importance of security risk management in programme planning to ensure that IOM continues to deliver programmes in complex security environments.
Review the impact of current and potential security factors and trends on IOM programming, and address issues that could have an impact on the security of IOM personnel, premises, assets and operational activities.
Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of missions, ensuring the safety and security of IOM personnel as the highest priority.
Develop and facilitate the implementation of processes aimed at managing the security risks to IOM personnel, premises, assets and operational activities in all locations.
Develop and maintain a close working relationship with Country United Nations Department of Safety and Security (UNDSS) office (Country Mission Chief/Security Advisors) and participate as an active member of the Security Cell established by the UNDSS in the country.
Facilitate and participate in threat and risk assessments in areas where IOM projects are implemented, identify and facilitate implementation of appropriate risk management measures. That may include specialized scenarios, e.g.: in aftermath of natural disaster and other emergency response operations, electoral monitoring projects in conflict areas, etc.
Provide guidance to the [Chief of Mission (COM) or Head of Office (HoO)], on the submission of Locally Cost-Shared Security Budget (LCSSB), ensure that shared costs proposed in SMTs comply with the UNSMS policy on LCSSB and appropriate funding in the Country Office
is available to cover the costs.
Ensure that the CO senior management team have a clear understanding of the UN Security Risk Management Measures (SRMM), and Residential Security Measures (RSM), including their roles in terms of accountability and responsibilities as set-out in the UN “Framework of Accountability” document.
Where appropriate, deliver security training for IOM personnel and ensure that training is carried out professionally and within IOM and UNSMS learning/training standards.
Test the functionality and implementation of IOM-specific emergency communications systems, including SCAAN and contingency plans, to ensure they are functional, effective and address the Country Office/programme requirements. This includes actively checking the SCAAN dashboard and posting relevant advisories in a timely manner.
Contribute to the integration of the security component into the Country Office Business Continuity Plan.
Provide timely and accurate updates on the security situation to the OSS through the Regional Security Officer (RSO), and ensure that all security-related incidents involving IOM personnel and eligible dependents are reported.
Perform such other duties as may be assigned. more