Lead and coordinate the procurement planning process, ensuring alignment with project and organizational needs.
Plan and forecast procurement needs, ensuring that adequate resources are available when required and in line with project schedules.
Oversee the entire procurement process, including sourcing, contracting, and ensuring all purchases meet organizational and donor requirements.
Ensure timely and cost-effective acquisition of goods and services necessary for project implementation.
Prepares, implements and coordinates annual procurement schedules which agree with the cash flow projections for each department, unit or project
Calls for procurement committee meetings to update on procurements, distribute procurement committee minutes and follow up on actions.
Coordinates the receipt, opening and evaluation, of quotations, tenders, proposals for goods, services or works and prepares local purchase orders for the pre-qualified suppliers/vendors based on properly approved requests.
Secretary to the Procurement committee and ensures proper documentation is prepared and filed and goods are delivered.
Collaborate with programs and departments to identify procurement needs and develop procurement plans to ensure that the right goods and services are acquired at the right time, in the right quantity, and at the right price
Drive procurement efficiency through forward planning and putting Framework Agreements (FWAs) in place
Manage the sourcing for bids, preparation of summary bid analysis, negotiation, and issuance of purchase orders
Actively contributes towards ensuring value for money in all procurement processes and procedures
Participates in the prequalification exercise for service providers both at country office.
Custodian of procurement policy and other related guidelines and ensures they are accessible to all staff.
Supports to educate suppliers on WaterAid procurement procedures.
Act as the main contact for supplier’s inquiries, communication and feedback
Ensure budget holders provide quarterly and annual procurement plans and initiate procurement plan discussions with budget holder.
Support the prequalification of suppliers and ensure suppliers engaged are from the prequalified supplier list.
Review and feedback on procurement analysis reports quarterly with budget holders to identify issues and find solutions.
Compliance and Regulatory Adherence
Ensure all procurement activities comply with internal procurement policies, donor regulations, and applicable laws.
Review and validate procurement documents, ensuring adherence to transparency, accountability, and fairness principles.
Provide guidance to staff and partners on procurement processes to minimize compliance risks.
Ensure that all procurement activities comply with local laws, regulations, and company policies.
Maintain up-to-date knowledge of procurement best practices, industry standards, and any changes in relevant regulations that may impact procurement.
Assist with audits of procurement processes, ensuring transparency, efficiency, and accountability in all procurement activities.
Manage procurement documentation and contracts to ensure compliance with company policies and relevant legal requirements.