Lead and coordinate the procurement planning process, ensuring alignment with project and organizational needs.
Plan and forecast procurement needs, ensuring that adequate resources are available when required and in line with project schedules.
Oversee the entire procurement process, including sourcing, contracting, and ensuring all purchases meet organizational and donor... requirements.
Ensure timely and cost-effective acquisition of goods and services necessary for project implementation.
Prepares, implements and coordinates annual procurement schedules which agree with the cash flow projections for each department, unit or project
Calls for procurement committee meetings to update on procurements, distribute procurement committee minutes and follow up on actions.
Coordinates the receipt, opening and evaluation, of quotations, tenders, proposals for goods, services or works and prepares local purchase orders for the pre-qualified suppliers/vendors based on properly approved requests.
Secretary to the Procurement committee and ensures proper documentation is prepared and filed and goods are delivered.
Collaborate with programs and departments to identify procurement needs and develop procurement plans to ensure that the right goods and services are acquired at the right time, in the right quantity, and at the right price
Drive procurement efficiency through forward planning and putting Framework Agreements (FWAs) in place
Manage the sourcing for bids, preparation of summary bid analysis, negotiation, and issuance of purchase orders
Actively contributes towards ensuring value for money in all procurement processes and procedures
Participates in the prequalification exercise for service providers both at country office.
Custodian of procurement policy and other related guidelines and ensures they are accessible to all staff.
Supports to educate suppliers on WaterAid procurement procedures.
Act as the main contact for supplier’s inquiries, communication and feedback
Ensure budget holders provide quarterly and annual procurement plans and initiate procurement plan discussions with budget holder.
Support the prequalification of suppliers and ensure suppliers engaged are from the prequalified supplier list.
Review and feedback on procurement analysis reports quarterly with budget holders to identify issues and find solutions.
Compliance and Regulatory Adherence
Ensure all procurement activities comply with internal procurement policies, donor regulations, and applicable laws.
Review and validate procurement documents, ensuring adherence to transparency, accountability, and fairness principles.
Provide guidance to staff and partners on procurement processes to minimize compliance risks.
Ensure that all procurement activities comply with local laws, regulations, and company policies.
Maintain up-to-date knowledge of procurement best practices, industry standards, and any changes in relevant regulations that may impact procurement.
Assist with audits of procurement processes, ensuring transparency, efficiency, and accountability in all procurement activities.
Manage procurement documentation and contracts to ensure compliance with company policies and relevant legal requirements. more

Supports the develop and submit proposals to your line manager in line with WAU fundraising policies.
Support the implementation of the WAU fundraising strategy.
Collaborate with the Head of Business development and Fundraising Committee to develop proposals, including funding requests, partnership projects, and advocacy initiatives, aligned with organizational priorities and donor... requirements.
Support fundraising efforts by identifying potential funding opportunities, preparing grant Support the applications, and engaging with donors and funding agencies.
Collaborate with the Head of Business Development and Fundraising Committee in Researching and gathering intelligence on fundraising opportunities.
Support the Head of Business Development and Fundraising Committee in writing of funding proposals & concept notes and submitting these to potential donors.
Work with the Head of Business Development to ensure effective coordination of proposal development and bid preparations, using staff and consultants as necessary to deliver bids.
Collaborate with Head of Business Development and Fundraising Committee to ensure effective contract negotiation for strategic, high value opportunities as well as maintain standard negotiating positions for donor contract terms and conditions. more

Develop and update policies for office administration, procurement, logistics, asset and property management, records and information management, safety and security. Ensure effective communications by orientation and refresher training to staff to help them understand the systems, policies and procedures of the organization.
Coordinate and liaise with Immigration Department, Embassies, and... High Commissions, other government departments and agencies to procure work permits and visas for staff and visitors.
Undertake routine and periodical review, spot checks to ensure that all WAU offices i.e. access, fixtures, equipment, facilities, leakages, lighting are maintained and repairs are done in a timely manner. The office cleanliness and ambiance in all areas including the kitchen are kept to required standard.
Ensure all lease contracts are in place and renewed/terminated as appropriate.
Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is up to date.
Ensure all rental, utility bills, subscriptions or other service contracts (photocopier, internet and other machinery servicing contracts) are renewed and paid in a timely manner through maintenance of a holistic Administration work plan and monitoring schedules.
Ensure storage management and disposal of old records beyond requirement under the donor or government regulation.
Oversee office desk arrangements and movements by ensuring new staff, hosting, partners have appropriate space, equipment, and supplies for work.
Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc. are followed up in timely manner.
Oversee office opening and closing procedures and negotiation with all office landlords for price, maintenance repairs.
Oversee workshops, visitors and other events as requested.
Prepare for and coordinate various office social activities, i.e. team building, staff retreat, sickness visit, funerals, new born baby visit, etc.
Coordinate and work closely with field offices on office, inventory, vehicles, and motorbikes management.
Liaise with the government ministries to request for registration and renewal of vehicle licenses’.
Oversee administration monthly floating cash and authorize petty cash payouts as procedure.
Ensure office and vehicle insurance is up to date and appropriate.
Preparing Administrative budgets, monitor budget expenditures, provide monthly variances to the budget and carry out budget reforecasts as per guidelines.
Arrange for office space and other logistics requirements for all staff in the CP and ensure office space is fit for purpose
Taking the initiative in collecting feedback from staff and working to continuously improve the quality of the logistics service through staff satisfaction survey questionnaires and other feedback methods.
Responsible for managing and following up on CP visitors needs including per diem payments, finding their way around the country and CP among other needs. more

Job purpose


To provide the Lagos State Programme office with safe movement of WaterAid staff, WaterAid international colleagues partners and other visitors as shall be always assigned.
The person will give considerable administrative support to the office. The post holder should be able to carry out basic vehicle fault diagnosis and keep vehicle clean at all times.
The position holder... reports to the State Programme Lead (SPL) but works collaboratively with the Security and Logistics Manager, and the members of the People and Organisational development (POD) team in WaterAid Nigeria. This position will require frequent travels to LGAs, LCDAs, communities, project field locations and government and other stakeholder offices.


Duties and Responsibilities 


To take WaterAid Staff, Partners and visiting Consultants in a safe and lawful manner. This includes all that encompasses safe driving and lawful driving.
Be familiar with local, State and Federal regulatory policies relating to safe driving on all Nigerian roads. 
Be familiar with Local, state, and Federal regulatory agencies operating in Lagos and requirements for vehicle usage and ensure strict compliance. 
Ensure that all rules and regulations of WaterAid Nigeria are complied with by all passengers in the vehicles. 
Keep vehicles clean and free of filth. 
Possess knowledge of all road rules and strictly adherence to them 
Provide administrative support for the country programme i.e. dispatching and collecting mails; purchasing items; collection of quotations; making bank transactions etc. 
Provide support at the reception when required.
Carry out minor repairs and general maintenance of the vehicle 
Write monthly reports on vehicles and at expected time 
Maintain of a transportation log that will include the following; Daily Check list for vehicle, Comprehensive Insurance card, Valid copy of driver’s license appropriate for vehicle, Log book. 
Update Vehicle particulars/documents 
Maintain knowledge of and adherence to fire breakout procedure and other related emergencies
Administration of First Aid as required/necessary to self and other passengers 
Perform other reasonable duties as required by line Manager


Person specification

Essential criteria


GCE “0” level with at least 4 credits
Minimum of three years Driving experience in Lagos.
Fluency in spoken and written English Language
Excellent planning and prioritization skills
Excellent interpersonal skills
Good knowledge of major road networks in Lagos/Nigeria.
Basic Mechanical Skills
Ability to understand and follow specific instructions and procedures.
A clear sense of maturity/ ability to work under pressure.
A good sense of figures for basic accounting and banking transactions
Excellent negotiation skills
Commitment to WaterAid Nigeria’s culture and values
Creative and takes initiative.
Ability to work effectively in a diverse team environment.
Ability to motivate others.
Willingness to work additional hours at crucial times.
Willingness to travel at short notice.
Fluency in Yoruba Language as well as a good understanding of context generally will be an added advantage.


Desirable criteria


At least three years driving experience with an International NGO. 
Ability to understand and work within complex situations. 
Trade Test Certification. 
Ability to use the computer for minor word processing assignment. 
Ability to check mails on the internet.
Ability to abide by confidentiality requirement. more

The Financial Accountant leads the routine financial accounting functions which include ensuring proper maintenance of accounting records, administration of financial controls, production of financial reports, compliance with relevant statutory bodies, and other functions that result in flawless internal and external audits. The roles support non-finance staff in planning, budget management, and... forecasting processes. The role supervises the Finance Officer and Finance Assistant and supports the Director of Finance to implement effective and efficient financial controls within the context of the country’s strategy and objectives.

Procurement Policies: Support the development of procurement policies and procedures to enhance procurement effectiveness and compliance.
Procurement Committee: Represent the finance unit in the procurement committee and ensure compliance to procurement policies and support the committee in procurement planning, undertaking due diligence for new suppliers, prequalifying suppliers, etc.
Finance Induction and Training: Develop training modules and hold finance training sessions to train staff and raise awareness of finance procedures and processes that enhance compliance with statutory, donor, and organisational rules and regulations.
Financial Accounting: Monitor that the day-to-day financial accounting functions are implemented in line with Organisational processes and accounting standards.
People Management: Provide direct line management and supervision to the Finance Officer and Finance Assistant more

The Maternity cover WASH Engineer will lead the planning and execution of all construction works with guidance from the Director of Programmes. The WASH Engineer will work closely with the Project and Programme leads. He/she shall be responsible for the practical management and planning of every stage of construction projects. The post holder will ensure all building design and construction... projects are completed safely and shall oversee schedules of work to ensure each phase of a construction contract goes to plan.

Preparing design and Bills of Quantities for the different WASH related construction works for the central region.
Providing any required information on WASH related construction works for the Eastern region to inform business development or management decisions
Providing technical and management supervision to the ongoing construction works in the Eastern region.
Compiling relevant management and donor reports based on agreed timelines and requirements.
Supporting documentation of lessons learnt and best practices on the various projects in the Eastern regions based on needs
Enforcing WaterAid’s Quality standards at the construction sites including safeguarding, Safety & Security.
Spearheading capacity development for stakeholders and beneficiaries on operation and maintenance of the various WASH facilities in the region.
Coordinating with districts, partners, contractors and other WaterAid Uganda’s colleagues in the region and secretariate
Any other emerging technical and engineering support and guidance that Eastern may require more