Job Ref. HR: KP1/5B.2/1/3/1675

Reporting to the Regional Manager, the Records Officer, will be responsible for the Provision of Records Management Services and supporting the Management on all related matters concerning the Company. The key tasks & duties for the position are:


Ensuring that records management policies and procedures comply with relevant standards, legal and regulatory requirements and codes of best practice
Planning and implementation of records management programs in respective regions
Conducting regular surveys, appraisal and disposal
Managing semi-current and non-current records at the records centres Developing primary finding aids
Implementing records management audits in liaison with Quality management system office
Liaising with divisions, regions in identification and preservation of vital records
Conducting records management trainings/inductions
Liaising with user departments to ensure compliance with records management requirements
Planning and implementation of the document imaging (digitization) projects in liaison with ICT division
Development and guiding departments and regions in implementation of records management classification schemes, including their automation
Implementation of records disposal in line with corporate records retention policy and schedules (CORRS)
Implementing legal holds (freezing of records disposal) as directed by the Principal/Senior records officer
Undertaking any other specialized duties assigned by an authorized officer
Undertake any other duties as may be assigned from time to time. 


Appointment Requirement


Possession of a bachelor’s degree in information science, Records & Archives
Management or other related fields
Member of relevant Professional body
Computer literate
Minimum of five (5) years’ relevant experience in managing records and archives
Commitment to Company vision and values
Creativity and innovation
Drive for results and achievement
Good writing and communication skills
Analytical skills.
Interpersonal & Negotiation skills
Analytical skills.
Problem solving skills
Customer Focus