Identify materials that need replenishment by monitoring stock levels and requirements from different departments.
Prepare purchase indents (internal requests) to initiate the procurement of required materials.
Ensure that indents are accurate, properly authorized, and submitted to the purchasing department.
Maintain awareness of inventory needs, avoid stockouts, and ensure timely procurement to support uninterrupted production.
Collaborate with department heads to understand material requirements and priorities.
Organize Local Purchase Orders (LPOs) received from the purchasing department.
Ensure that all LPOs are correctly filed in their respective folders, either physically or digitally, for easy access and auditing purposes.
Maintain an up-to-date filing system for LPOs for traceability and compliance with auditing processes.
Ensure accuracy in documentation, assisting in the smooth coordination between purchasing and stores.
Track the status of purchase indents and update Pending Indent Sheets with relevant LPO details.
Input LPO data into Excel to maintain a clear overview of materials ordered, delivered, and pending.
Maintain accurate and timely records of all procurement activities to ensure transparency and help resolve any procurement delays.
Regularly update records to reflect the latest purchase and receipt status.
Process material requisitions received from different departments, ensuring they are correctly authorized.
Enter the material requisition details into Tally to maintain up-to-date inventory records.
Prepare gate passes (returnable and non-returnable) for materials leaving the factory premises.
Create delivery notes for materials being dispatched to other departments or external parties.
Maintain control and documentation for all materials entering and exiting the premises to ensure accountability.
Ensure that all gate passes and delivery notes are correctly authorized and reflect accurate details of the materials.