The Procurement Officer is responsible for managing procurement processes to ensure effective, transparent and accountable support to Pathfinder International in Uganda. The incumbent will be responsible for vendor and contract management to ease the operational buying process and for supplier’s onboarding and supplier relationship. S/he will monitor market trends, carry out due diligence checks, negotiations and report savings to the project. Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices. Anticipate procurement bottlenecks and resolve them ahead of time.

Execute procurement activities in line with Pathfinder International’s approved guidelines and procedures to ensure compliance and efficiency.
Maintain and update the supplier database regularly to ensure a reliable source of information for current and potential suppliers.
Maintain and share a weekly procurement tracker that details the status of requested items and their expected delivery dates.
Organize the collection of the required number of quotations for all relevant procurement activities to ensure competitive pricing and compliance.
Ensure timely payment to suppliers according to contract terms and provide proof of payment. Compile payment files and coordinate with the Finance and Administration Manager for checks before final submission to budget holders and finance for processing.
Manage relationships with suppliers, ensuring goods and services are delivered on time and meet required standards. Follow up with suppliers as necessary and liaise with finance to resolve any payment-related issues.
Maintain a well-organized filing system for all procurement documents to facilitate easy reference and audit purposes.
Adhere to all Pathfinder International policies, including child protection, code of conduct, fraud prevention, health and safety, and equal opportunities.
Serve as secretary to the local procurement committee