Job Purpose

The job holder is responsible for assisting in managing the Authority’s records through updating file index & records management policy, mail management, creation of records, sorting of records, movement of records, records storage, records appraisal, records inventory, records retrieval, and disposal of records.

Job Specifications

Duties and responsibilities at this level entail:

security of files and documents;
renewing file covers;
ensuring proper handling of documents;
pending correspondence and bring-ups;
receiving and dispatching letters;
maintaining related registers; and
preparing disposal schedules and disposing closed files in accordance with the relevant Government Regulations;



Person Specifications

For appointment to this grade, an officer must have at least:

Bachelor’s Degree in any of the following disciplines: Information Science Management, Records Management, or any of the Social Sciences;
Certificate in Records Management/Information Management or its equivalent qualification from a recognized institution;
Associate or graduate membership from The Kenya Association of Records Managers and Archivists or any other professional body;
Proficiency in computer applications and
Fulfilled the requirements of Chapter Six of the Constitution;



Key Competencies and Skills

Proficiency in Microsoft Office applications
Aligning Performance for Success
People Management
Policy formulation and Implementation
Planning and Coordination
Strategy formulation and execution
Change Management skills
Problem solving skills
Leadership skills
Communication skills
Self-driven
Negotiation skills
High Integrity
Interpersonal skills
Ability to work under pressure