ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP KMR 8 – (2 POSITIONS)

This is the entry and training grade for Diploma holders in this cadre.

Job Descriptions

The duties and responsibilities at this level will entail: -

Recording dictation in shorthand and transcribing it in typewritten form;
Processing data, management of e-office; ensuring security of office records documents and equipment;
Operating office equipment management of office protocol;
Managing office petty cash; and handling telephone calls and appointments and undertaking any other secretarial duties that may be assigned.

Person Specifications

For appointment to this grade, a candidate must have: -

Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized institution.
Business Education Single and Group Certificates (BES and GC) Stages I, and III from the Kenya National Examinations Council or equivalent in the following subjects:

Typewriting III (Minimum 50 w.p.m)/Computerized document processing III;
Shorthand III (100 w.p.m).
Business English III/Communications II;
Office Management III
Office Administration and Management III;
Secretarial Duties II;
Commerce II;



OR

Diploma in Secretarial Studies from the Kenya National Examinations Council
Proficiency in computer applications.

Key Skills and Competencies

Planning skills
Communication skills
Interpersonal and negotiation skills
Team player