Secretaries are typically the first impression of your company, often working at a front desk. They might perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of a company. Secretaries might have access to customer accounts and may be required to resolve a customer’s issue.

RESPONSIBILITIES
Greet visitors and direct them to the appropriate departments or individuals
Answer telephones and respond to inquiries via telephone or email.
Book meeting rooms, set up conference calls and take messages and minutes during meetings.
Perform administrative tasks, including filing and photocopying.
Write emails, memos and letters
Implement and/or develop office procedures and record systems.
Manage database entry and client files.
Order and maintain supplies.
Document financial information.
Organize and distribute messages.
Make and confirm travel arrangements.
Prepare and mail outgoing correspondence.
Maintain confidential department files/records.
Perform routine bookkeeping tasks.
Assist with presentations and reports.

REQUIREMENTS AND SKILLS
Proven work experience as a Secretary or Administrative Assistant

Familiarity with office organization and optimization techniques

High degree of multi-tasking and time management capability

Excellent written and verbal communication skills

Integrity and professionalism

Proficiency in MS Office

High school diploma