SPECIFIC ROLES AND RESPONSIBILITIES

Support to Adeso’s Subsidiaries: 


Ensure that Adeso subsidiaries (Kuja, Skyview, and Durdur) have robust processes and policies to ensure smooth operations and compliance.
Assist in drafting business plans and creating strong financial frameworks that safeguard the subsidiaries’ financial health, supporting their long-term goal of becoming financially independent.
Generate financial reports, prepare budgets, implement cost control methods, and conduct research on revenue models and financial strategies.
Collaborate with department heads and leadership teams in the development of products, pricing strategies, market development, and business expansion efforts.
Oversee the coordination and timely delivery of tasks across the subsidiaries.


Project Management Support:


Monitor project progress, ensuring timelines, milestones, and deliverables are met.
Collaborate with cross-functional teams within the subsidiaries to ensure smooth execution of project activities.
Provide regular updates on project status, risks, and progress to senior leadership, highlighting challenges and proposed solutions.
Other PM support as needed


Administrative Functions:


Prepare content for strategic and leadership meetings, ensuring alignment with organizational goals.
Conduct budget and expense reviews related to travel and daily operations to optimize resource allocation.
Assist in the development of Standard Operating Procedures (SOPs) and policies for subsidiaries, particularly during growth and launch stages.
Foster strategic coordination with subsidiary team leaders and department heads to ensure alignment with overarching organizational goals.
Support the development and tracking of Objectives and Key Results (OKRs) and Key Performance Indicators (KPIs) for subsidiaries.
Contribute to the creation of business plans for early-stage and post-MVP (Minimum Viable Product) subsidiaries.
Provide pre- and post-travel administrative support, including ticket booking, visa arrangements, and per diem coordination.
Perform additional tasks and duties as required to ensure the effective functioning of the subsidiaries.


EDUCATION, SKILLS AND EXPERIENCE

Education & Experience:


Bachelor’s degree in business, Finance, Accounting or related field required.
Minimum of 5 years in a related sector or as a high-end Executive Assistant
Demonstrated knowledge of and experience working in social enterprises and the private sectors is required
Understanding of Non-profit or NGO finance is a PLUS
PMP Certification or 3 years defined Project Management experience and project completion is ESSENTIAL
Ability to see the ‘route’ and the end goal of an initiative
Must be able to anticipate future consequences and trends
Exceptional capacity for working well with in teams and building strong relationships with all levels of employees.
Ability to take initiative 
A self-starter with the ability to work independently
Confident and comfortable in fast paced environment
Demonstrated resourcefulness in setting priorities
Must be comfortable balancing tasks and goals between people and systems
Strong project management skills and experience
Equally strong and versatile with numbers, verbal and written communication


Technical Skills:


Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Experience with financial management software (e.g., QuickBooks, SAP) is a plus.
Project Management: Experience with tools like Asana for tracking project progress.
Communication Skills: Strong written and verbal communication abilities. 


Personal Attributes:


Detail-oriented with strong accuracy in managing documentation and research.
Proactive and solution-oriented, with a collaborative mindset.
Flexible and adaptable to changing priorities.
Discretion is an absolute must


Additional Requirements:


Fluency in English. Proficiency in Somali is an advantage.
Must be based in Nairobi – ‘this job requires going to places to do things’ 
Business oriented. Must be bottom line and profit-minded
Training/Upskilling Needs:
Advanced Project Management skills
Finance Modeling Abilities