Duties and Responsibilities
The Project Coordinator will be responsible for providing managerial leadership to the project, managing and supporting the day-to-day activities and resources of the project, with special emphasis on coordination and networking, management, and mobilization of resources.
Under the supervision of the UNDP Global Advisor on Community Security Specialist, and in close coordination with the rule of law, justice and security team, the Gender Team and USPC, the Project Coordinator will:
Ensure effective management of the project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation and reporting
Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, consultants and experts to achieve project results;
Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;
Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and setting deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;
Preparing project progress reports (progress against planned activities, update on risks issues, expenditures…) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;
Managing project tracking in Quantum in accordance with UNDP procedures;
Ensure the sustainability of the project deliverables by promoting ownership among the national beneficiaries and stakeholders and encouraging systemic changes of the supported institutions.
Maintaining collaborative working relationships among key project partners and projects’ donors, through effective communication, consultation and reporting and support resource mobilization
Maintaining strong relationships with the implementing partners, KNPA, USPC and other relevant partners and donors;
Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation, including the Global Partnership on TF-GBV in partnership with UNDP’s Gender Team, and other initiatives led by UNFPA, UN Women and UNODC;
Maintaining regular communication on relevant project issues with the local and international counterparties, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
Maintaining effective linkages with KNPA and other potential donors;
Submitting reports to UNDP, partners and donors in a quality and timely manner;
Support resource mobilization efforts and project development.
Aligning the project with UN values and UNDP priorities:
Ensure the principles of gender equality, democratic governance, social inclusion and human rights are effectively reflected in all project activities;
Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
Ensure that accessibility for persons with disabilities is reflected in all project activities;
Consult regularly with other UNDP projects and programs on related activities where synergies are possible;
Strive to engage groups and communities in project activities that affect them;
Communicate project goals and activities clearly to both stakeholders and the wider public.
Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas:
Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
Ensure project reports capture results, lessons learned and good practices for possible wider application;
Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area;
Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Project Coordinator will report to the Global Advisor on Community Security in Nairobi, under the overall guidance of the Senior Advisor on Justice and Security of the Rule of Law and Security Team.
Competencies
CORE
Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
Cross Functional & Technical Competencies
2030 Agenda: Peace: Rule of Law, Security and Human Rights
Rule of Law / Human Rights
2030 Agenda: Peace: Rule of Law, Security and Human Rights
Community Security and Armed Violence Reduction
2030 Agenda: Peace: Rule of Law, Security and Human Rights
Police reform
Business Direction & Strategy: Strategic Thinking
Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
Business Direction & Strategy: System Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management: Project Management
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management: Results-based Management
Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Required Skills and Experience
Education:
Advanced university degree (master’s degree or equivalent) in International Relations, Political Science, Development Studies, Criminology, Law, Social Sciences, Human Rights, Gender Studies or relevant field of study is required. OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
A minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of professional work experience on policy and programme development in a related field, including peace and security, law enforcement, rule of law, human rights, gender, and governance, is required.
