Are you looking for a role where you can have an immediate impact on a high-functioning team? Do you love to work with executives and clear roadblocks before they even know they are there? Do you love to start each day by proactively managing the daily details of a busy executive? Do you thrive on productivity and apply that to the flow of meetings, work blocks, and travel times? If you are a hyper-logical thinker, mind reader, and great communicator, we’d love for you to apply!

In this role, you will be providing support and assistance to the MD/CEO on strategic and technical matters, as well as high-quality secretarial and administrative support. You will be thrown at different tasks and problems across the team and expected to work cross-functionally across all our functions.

You will have the ability to work cross-functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

What you will be doing

Provide input to technical studies and research projects, technical reports, project planning reports, etc. to be presented to the CEO
Attend meetings with the CEO, responding to technical inquiries as appropriate; present technical knowledge and information on projects and services; and provide answers when required
Attend meetings with or on behalf of the CEO and follow up on the raised issues or points of action from those meetings until they have been satisfactorily closed out
Evaluate, review, and interpret technical inquiries on contractors and vendors, and be able to provide recommendations to the CEO on both existing and potential contractors and vendors
Track projects and the decision-making process for all projects and ensure that the relevant information for the committee to make an informed decision is readily available
Aid the CEO in the development, coordination, and implementation of strategic plans for the company and its affiliates
Prepare a dashboard for the entire business, representing the organizational progress of the company with regard to all ongoing projects, highlighting the positives and negatives, and reporting performance to the CEO on a timely basis
Attend and contribute to meetings on behalf of the CEO, reporting back and following up if required
Assist the CEO in the collation and presentation of monthly budget performance and other reports
Ensures proper and timely follow-up on reports from all stakeholders
Research for and preparation of speeches and presentations in a variety of formats to support the activities of the CEO
Liaise with internal and external stakeholders
Develop and maintains technical databases and spreadsheets
Work with the CEO to ensure that his schedule of activities is fully coordinated and aligned to ensure optimal utilization of the CEO’s time and resources
Maintain effective and comprehensive electronic and paper filing systems to ensure efficient flow of correspondence and documentation
Regular interface with the team to ensure that the CEO is kept up to date on the progress of the company’s ongoing technical projects
Local and international travel as required by the CEO


What we are looking for:
A bachelor’s degree in human resources, organizational development, business, or a related discipline
2+ years working in a professional setting as a personal or executive assistant or project manager
Ability to work independently and be proactive
Must have proven ability to be a resourceful problem-solver
Experience in coordinating and managing projects
Methodical in thinking with exceptional organizational skills
Ability to deal with sensitive and confidential information professionally and discreetly
Flexible approach to working hours, with a can-do attitude and a strong work ethic
Excellent time management skills, including the ability to work under pressure, use initiative, and to recognize and act upon priorities
IT skills, including MS Office (Word, Excel, PowerPoint, Teams, and Outlook), CRM Software, and the confidence to learn new business software applications as required
Strong attention to detail, interpersonal, and communication skills
Background experience in professional services, sales, or marketing environment
Experience successfully creating and/or modifying processes

Apply via this link https://www.25thandstaffing.com/jobs/technical_assistant_to_the_ceo-t5rmix