For appointment to this grade, a candidate must have:-

Served for a minimum period of three (3) years in the position of Office Administrative Assistant CSG 13 and above or in a comparable position in the Public Service; 
Possess the following Single and Group Certificates from the Kenya National Examinations Council:

Typewriting III (50 w.p.m.) 
Shorthand III (100 w.p.m.) 
Business English III 
Office Practice II 
Secretarial Duties II 
Commerce II 
Office Management III



OR

A Diploma in Secretarial Studies from the Kenya National  Examinations Council (KNEC) or equivalent qualifications from a recognized Institution; and 

Duties and Responsibilities:

Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
Organize, maintain diaries, make appointments for  efficient departmental time schedules;
Deal with incoming, outgoing mails, calls , all correspondences  on behalf of the managers as first level of communication;
Device and maintain office systems that include data management and files for efficient records preservation;
Draft departmental meeting minutes and transcribe  them into internal letterheads and templates for sign off by the managers;
Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
Maintaining up to date file systems in the department   and tract file movement out of department for accountability; and
Requisition for departmental user items like stationery and hospitality items for use by the staff.