Role Overview

We are looking for a proactive and organized Executive Assistant to provide high-level administrative and operational support to the President of CINQTEOS Group. In this role, you will serve as the right hand to the President, ensuring smooth day-to-day operations, strategic alignment, and a seamless flow of communication. You will handle a wide range of executive tasks, from managing schedules to preparing key documents and facilitating internal and external communications. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to maintain a high level of professionalism.

Key Responsibilities:


Executive Support:

Manage the President’s daily schedule, ensuring effective time management and prioritization of tasks.
Act as a liaison between the President and internal/external stakeholders, maintaining effective communication channels.
Coordinate and organize meetings, conferences, and events, preparing agendas, materials, and follow-up actions.
Manage correspondence, including emails, phone calls, and letters, ensuring timely responses and proper documentation.
Provide administrative support for Board meetings, including scheduling, preparing meeting materials, and documenting minutes.
Conduct research and assist in the preparation and review of presentations, reports, and proposals for meetings and business discussions.


Project & Task Management:

Track ongoing projects and ensure deadlines and milestones are met, facilitating communication and updates between teams.
Support the development and execution of strategic initiatives and business operations.
Maintain a system for tracking important deliverables and deadlines for the President and leadership team.
Proactively identify and resolve operational bottlenecks, ensuring the President’s time is effectively managed.


Confidentiality & Communication:

Handle confidential information with integrity and discretion, ensuring sensitive matters are managed appropriately.
Draft internal and external communications on behalf of the President, maintaining a professional tone and strategic alignment with the organization’s goals.
Foster positive relationships with clients, senior executives, and external partners while representing the President’s interests.


Administrative Duties:

Manage office supplies, travel logistics, and event coordination for the President, ensuring all logistics run smoothly.
Maintain accurate filing and record-keeping systems, both digitally and physically.
Conduct research as needed to support decision-making and project development.
Provide support for various administrative tasks across the leadership team and staff when needed.




Qualifications & Skills:


Bachelor’s degree in Business Administration, Management, or a related field (additional qualifications are a plus).
3–5 years of experience in a similar Executive Assistant role or senior administrative support position.
Excellent verbal and written communication skills, with a professional tone and attention to detail.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Discretion and confidentiality when handling sensitive information.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook), as well as virtual communication tools (e.g., Zoom, Teams).
Ability to work autonomously while maintaining flexibility and responsiveness.
Strong interpersonal skills with an ability to interact effectively with various stakeholders.
Proactive and results-oriented, with a problem-solving mindset.
Experience in supporting senior executives and managing high-stakes projects is preferred.


What We Offer:


A collaborative and inclusive work environment where professional growth is valued.
Opportunities to work closely with senior leadership and contribute to strategic decision-making.
Flexible work arrangements, with a focus on work-life balance.
Health insurance, paid time-off, and other workplace benefits.
The opportunity to make a meaningful impact within a fast-growing firm.