Responsibilities

Organize and maintain personnel records
Update internal databases (e.g. record sick or maternity leave)
Prepare HR documents, like employment contracts and new hire guides
Revise company policies
Liaise with external partners, like insurance vendors, and ensure legal compliance
Create regular reports and presentations on HR metrics (e.g. turnover rates)
Answer employees queries about HR-related issues.
Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules).
Arrange travel accommodations and process expense forms.
Participate in HR projects (e.g. help organize a job fair event).
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events

Requirements and Skills

B.Sc in Human Resources or relevant field
Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
Experience with HR software, like HRIS or HRMS
Computer literacy (MS Office applications, in particular)
Thorough knowledge of labor laws
Excellent organizational skills, with an ability to prioritize important projects
Strong phone, email and in-person communication skills
Good organization, time management and scheduling skills
Basic bookkeeping experience, especially in accounts payable/receivable
Experiencing using office management software, including word processing software and spreadsheets
Typing speed of at least 60 words per minute with few errors
Strong communication skills
Ability to multitask