Requirements:

 Senior Certificate or accredited equivalent, and relevant administrative qualification (graduates encouraged to apply)
 At least 5 years’ experience with UCT administration and finance systems (SAP or any other ERP system), preferably in a research environment OR significant comparable administrative experience.
 Excellent proficiency in English written/verbal communication
 Excellent organisational and time management skills
 Proven project management, networking and outreach skills
 Ability to interact appropriately with a very diverse range of people
 Ability to work in a diverse team and under pressure
 Ability to work flexibly, independently and accurately with minimal supervision
 Willingness to observe normal office hours on campus
 Extensive knowledge of MS Word, MS Powerpoint, MS Excel

Advantageous:

 Basic understanding of Drupal or similar software would be an advantage
 Previous experience using Dropbox would be an advantage
 Knowledge of the NRF funding system would be an advantage
 Ability to retrieve law sources using online databases would be an advantage

Responsibilities:

Responsibilities include but are not limited to:
FINANCIAL AND PROJECT ADMINISTRATION:

 Regular fortnightly and ad hoc funds reporting;
 Open, close and manage cost fund centres;
 Responsibility for financial processing, journal transfers, income receipting and other regular financial transactions, including P-Card administration;
 Assist in monitoring and plan budgets, income and expenditure;
 Assist in monitoring payroll and related processes; including payments to contractors;
 Identify, investigate and reconcile anomalies in expenditure and income;
 Administer petty cash;
 Co-ordinate efficient day-to-day running of MLiA;
 Responsibility for MLiA course administration and student records;
 Manage physical infrastructure (space) and assets.

RESEARCH ADMINISTRATION AND SUPPORT

 Monitor funding alerts and co-ordinate submission of funding applications;
 Assist with preparation of annual financial and research reports to donors, funders, faculty and university;
 Ensuring publications are up to date;
 Manage online funding and rating applications, scholarship nominations etc;
 Support researchers by facilitating travel and research dissemination;
 Ensuring publication recording.

RESEARCH CAPACITY BUILDING SUPPORT and MARKETING

 Logistic arrangements for workshops, conferences, short courses and training events (including refreshments and catering arrangements);
 Ensure timeous and responsive communication with all interested parties, which strengthens the networks of collaborators and researchers;
 Support and monitor website content and maintenance.

COMMUNICATION / CO-ORDINATION

 Co-ordinate meetings, schedules and diaries;
 Engage in regular networking communication with research partners and collaborators;
 Take responsibility for documenting processes and decision-making, including minute-taking.