Reports To: Chief Sales & Distribution Officer

Division: Sales & Distribution

Mission


To provide administrative support services to the office of the Chief Sales and Distribution Officer and thus contribute to the smooth operation of the department.


Description


Act as the point of contact to the Chief Sales and Distribution Officer (CSDO), handling and distributing confidential mails, telephone calls, faxes, etc.
Develop and maintain an efficient documentation and filing (electronic and hard) process.
Manage sensitive matters and information regarding peculiar issues within the department.
Co-ordinate and manage CSDO's calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
Cross-examine documents for CSDO’s review to ensure quality control and compliance to MTNN policies.
Collate monthly activity reports from the different units within the assigned department for the CSDO’s review.
Perform quality control checks on assigned CSDO’s presentations, to ensure proper formatting and elimination of errors.
Prepare meeting/conference logistics and host visitors on behalf of the CSDO.
Process all requisitions for the CSDO’s office.
Respond to customer (internal/external) queries and requests on non-technical issues and escalate to the CSDO when necessary.


Education:


First degree in any related discipline 
Fluent in English 


Experience:

1 - 3 years’ experience including: 


Experience working in a medium-sized organization