PURPOSE OF POSITION:
The Administrator will provide quality and timely day-to-day administrative support to ensure smooth team operations and to enable the Senior Directors Communications and Public Engagement (CPE) and leadership team to thrive in their roles. The candidate will bring a strong understanding of processes and systems and desire to increase efficiency and impact.  Coordinating team meetings, facilitating travel and events, overseeing knowledge management and providing clear and compelling communications will help create a well-connected and vibrant CPE team. 
KEY RESPONSIBILITIES:
Day-to-day administration

Proactive support of essential admin duties
Diary management of busy team in complex global environment
Expense reconciliation
Budget coordination
Supporting wider Global Marketing and Communications activities
Support recruiting and onboarding new starters

Managing international travel and events

Supporting leaders with travel booking and arrangements
Organising and logistics for national and international meetings and events

Meeting management

Scheduling of regular and ad-hoc team and external meetings
Arranging agendas, pre-reads and presentations
Notes and actions taken and effectively communicated

Culture Building

Providing warm and respectful communications to diverse stakeholders
Enabling a team learning culture by efficient knowledge management
Informing staff through helpful, relevant and interesting communications
Connecting individual staff members in multiple countries with fun team updates and celebrations

KNOWLEDGE, SKILLS & ABILITIES:

At least 3 years of experience as a team administrator 
Highly responsive, accurate and diligent in responding to requests and regular tasks 
Proactive and motivated to serve with a strong sense of customer service
Comfortable managing complex schedules and competing priorities within a dynamic environment
Communicates in a concise way while providing enough information to facilitate decision making
Thrives in a virtual working environment, and flexibility to work outside of core hours when needed
Builds strong relationships with relevant counterparts across the WV Partnership

Preferred Knowledge and Qualifications

Computer literacy with intermediate PC and administration skills
Excellent working knowledge of expense management systems, travel booking platforms, Microsoft Word, Excel, Powerpoint