Job Description

Responsible for the overall management and supervision of the Contract.
Oversight and co-ordination-to-day services for, office cleaning, fire and life safety, operations & maintenance of all electro-mechanical installations, and other operational activities included in this contract within the Building, including management of its direct personnel and its own sub-contractors.
Ensure that a service schedule is finalized and executed
Perform daily inspections of the building and all electromechanical systems.
Schedule and oversee general preventive maintenance and delivery according to authorized maintenance contractors
Maintain accurate records with regard to the inspection of equipment and general preventative maintenance.
Attend daily/weekly meetings to report on weekly activities and checks. 
Provide weekly reports on scheduled equipment checks, and helpdesk records.
Submit monthly reports on utility consumption in electronic format.
Obtaining  approval before incurring any non-standard and budgeted materials or service expenditure.
Develop a Building Operation Manual and update it as required to reflect the changes made to installations.
Ensure statutory compliance of all building electrical/mechanical systems, and undertake risk assessments. Develop and maintain plans for emergency procedures.
Recommend operational improvements aimed at improving overall facility management service efficiency and controlling/reducing cost of operation.
Advise on energy efficiency.
Liaise, report and maintain standards for all building services provided under this contract including cleaning, O&M, and pest control.
Evaluate and submit building improvement reports every quarter
Liaise with external providers as necessary to obtain the best level of service for the Bank, including housekeeping, landscaping, caterers and lift maintenance.
Maintain discipline and quality of work delivered by Contractor’s staff.
Coordinate the daily activities which include technical guidance to subordinate supervisors and semi-skilled workers. 
Recommend general procurement of materials
Schedule installations and oversee that such repairs are accomplished in a safe and timely manner
Supervises stock of electrical/mechanical consumables on a day-to-day basis.
Maintain a local inventory of any hard to get/off-the-shelf parts that could contribute to an extended outage of the services.  These items will be stored in a dedicated store as provided by The World Bank.
Conducts in-service training and implements safety regulations and programs with all Contractors’ staff.
Troubleshoot and organize testing accordingly in the event of a system breakdown
Develop Preventative Planned Maintenance Plans and a list of capital improvements.
Supervise the processing of Building Services Requests.
Develop and manage safe work practices that are in line with the Kenya Occupational Health and Safety Policies and Guidelines.
Ensure that the organizations contractual and statutory obligations and responsibilities are compliant and per the SLA agreement, in terms of Quality Standards and Kenya OHSA
Ensure that best operating practice is applied when undertaking maintenance tasks/repairs

Qualifications

First degree in Building Management, Engineering or any related field
Minimum of five (5) years experience as an Engineering/Operations Supervisor or Manager in an office facility of similar size.  
Vast knowledge of the design and maintenance of standard electrical/mechanical systems.
Good knowledge of MS Office Packages (MS word, Excel, Access)

Additional Information

Ability to manage different work schedules
Strong leadership skills
Ability to meet deadlines
Sound communications and interpersonal skills