Job Description:

To provide comprehensive administrative support, organizational efficiency, and seamless coordination within the workplace. Also aims to enhance operational effectiveness by managing day-to-day tasks, facilitating communication, and ensuring a well-organized and productive work environment. 

Responsibilities:


Oversee the day-to-day running of the office, ensuring it operates smoothly.
Manage office supplies and inventory; place orders and monitor usage.
Maintain office cleanliness and coordinate maintenance and repairs.
Provide administrative support to the Managing Director and department heads.
Schedule meetings, book meeting rooms, and prepare agendas and minutes.
Assist with travel arrangements, including flight and accommodation bookings.
Manage the company’s fixed assets and ensure proper inventory.
Ensure compliance with Service Level Agreements for outsourced service providers relative to the group activities.
Ensure that all purchases for the company are made from approved vendors.
Ensure provision of adequate security for the company’s assets.
Ensure proper maintenance of the company’s assets, i.e., office equipment, generators, air conditioners, etc.
Maintain optimal re-order level for the various consumable inventories (stationery).
Dispose assets of the company in line with the company’s policy and the MD’s approval.
Maintenance of the fleet and updating the documents of each vehicle as when due.
Other tasks as assigned by the Line Manager. 


Requirements:


Proven experience as an administrative Officer or in a related role.
Strong organizational, multitasking, and time-management skills.
Proficient in office software (e.g., MS Office) and basic knowledge of office equipment.
Excellent communication and interpersonal skills.
Attention to detail and ability to maintain confidentiality.
Knowledge of relevant safety regulations and standards.
Strong communication and interpersonal skills.
Attention to detail and the ability to analyze and address safety concerns.
Relevant certification or training in occupational health and safety.
Bachelor's degree in Business Administration, Management, or other related field.