ROLE PURPOSE: 

The purpose of the assignment is to provide professional administrative and HR support to Yobe,MMC field office under the leadership of the HR & Admin Officer. The Admin/HR Assistant will provide administrative/HR support for the effective implementation of activities in Yobe and MMC. The job holder will also undertake other support duties.

KEY AREAS OF ACCOUNTABILITY:

General Administration: 


Maintain and update employee records and HR databases
Assist in recruitment efforts, including posting job openings and scheduling interviews
Coordinate onboarding and orientation sessions for new hires
Prepare HR documents such as employment contracts and new hire guides
Assist with payroll processing and benefits administration
Answer employee questions regarding HR policies, procedures, and benefits
Support employee engagement and LABDI-wide events
Ensure compliance with labor laws and LABDI policies
Disseminate formal communications to staff as directed by Line Manager
Ensure that meeting rooms for receiving guest and staff are kept clean and usage managed.  
Take minutes of the weekly staff meeting
 as directed by Line Manager. Prepare meeting agendas, track actions and key dates.
Provide support to the Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested.
Carry out the filing of relevant materials and documents.
Supervises Office Assistants and or cleaners to ensure office premises/guest houses and environs are clean and well maintained.
Ensure required cleaning items and toiletries are always available.
Ensure compliance with LABDI Quality Standards, Global policies and Guidelines.
Ensure the staff movement board is well maintained and up to date.
Perform other duties and responsibilities as assigned by Line Manager.


Travel Arrangement:


Support in coordinating requests from programme team members/visiting staff for local flight and hotel booking.


Other responsibilities:

The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist HR & Admin and  by providing cover when any of the colleagues are on leave or because of increased level of Field Office activities.

Ensure timely retirement. 

Human Resources:


Support in maintaining personnel filing system in both soft and hard for HR/Admin department
Assist the HR Officer with conducting recruitment for volunteers across thematic programmes.
Follow-up with Head Office and Field HR focal persons on recruitment documents 
Responsible for maintaining all recruitment documentation in line with LABDI guideline
Track probation and prepare confirmation letters as required.
Ensure compliance with all relevant LABDI policies and procedures with respect to child safeguarding, code of conduct, Global anti-harassment policy, fraud policy, equal opportunities and other relevant policies


SKILLS & EXPERIENCE                                                                

Administrative & General Skills


Level of Education – HND/B.Sc. in social LABDIences/relevant field of studies.
Minimum of two-years relevant work experience.
Must have NYSC discharge certificate/exemption certificate.
Excellent planning and organisational skills, with proven administrative skills.
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
Ability to manage time and diary.
Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
Understand the local language is a plus.
Strong teamwork, with the ability to support colleagues and request support as and when required.
Commitment to LABDI mission, vision and values.
Computer literate and knowledge of Word, Excel and Outlook.