Objectives of the assignment

The Accountant is a key member of the finance team. S/he will play a pivotal role in assuring adherence to financial policies, activity policies and procedures, regulations, controls, and reporting systems. The Accountant will provide accounting and financial analysis support to the activity office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the activity.

Tasks & Responsibilities

Prepares vendor and payroll tax forms and ensure these are submitted in a timely manner
Prepares and submits monthly reconciliation reports for review
Monitors and reports on partner/vendor payment schedules and obligations
Assists in preparing information for any contractual financial reporting requirements (if applicable)
Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
Ensures backup documentation is uploaded to relevant system according to set deadlines
Ensures that accounting policies and practices are carried out in accordance with the Kenyan Tax Code; activity internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract
Initiates wire requests for field activity implementation
Verifies vendor invoices for accuracy
Verifies accuracy of expenses, and activity accounting codes
Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
Performs monthly bank reconciliations and routinely monitors bank account balances
Compiles backup documentation for all activity related transactions, and ensures completeness and appropriate review and approvals are documented, scans and uploads the backup documents in DAI archiving systems
Responsible for maintaining file management systems for soft and hard copy documentation
Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
Uses DAI’s Field Accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS)
Communicates with the Finance and Operations Lead and Project Management on troubleshooting technical issues.
Prepares project expense vouchers (for all offices) ensuring accuracy of expense coding
Ensures that taxes are paid, tracked, recorded, and reported to Kenyan tax authorities and USAID.

Qualifications

Bachelor’s degree in accounting or an equivalent from a recognized university at a minimum
6+ years of relevant experience and progressive responsibility in finance and accounting; experience working on USAID-funded activities preferred.
Certified Public Accountant (CPA- K)
Demonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.)
Demonstrated report writing skills in English is required
Computer literate with e-mail and word processing. Excellent knowledge of MS Excel
Ability to multi-task and prioritize tasks and work as part of a team