POSITION DESCRIPTION

The Administrative & HR Officer will support the Finance and Operations Team, specifically, the Administration and HR pillar and contribute to the day-to-day office administration and HR support services, ensuring compliance with USAID rules, regulations, and best practices. With guidance from the Operations Director, the Administrative and HR Officer will collaborate and... work closely with Operations and Finance Teams to support administrative, and HR needs of the ATI Activity.

KEY DUTIES AND RESPONSIBILITIES

Administration


Manage the meeting rooms booking calendar and resolve any conflicts; sensitize staff on optimal use of the meeting rooms.
Manage office space allocations for long-term staff and short-term advisors – access tags, parking tags, and business cards printing.
Inventory management and documentation; manage office supplies and maintenance of equipment.
Provide planning support to office meetings – documents and venue preparations.
Maintain project events calendar and update to all staff regularly. 
Maintain project important contact profiles and info and ensure they are up to date. 
Maintain communication with procurement, logistics and DAI’s home office staff on administrative and operational aspects of the project as needed. 
Supervise office stewards in collaboration with Operations Director and outsourced vendor.
Process payments related to office management – petty cash, electricity, parking, etc.
Manage administration related vendor relationships.
Assist visiting staff and guests in their schedule and administrative needs.
Assist with management of the security of the office premises and property therein.
Work with the IT staff to ensure the efficient operation of the local area network.  
Communicate with landlord, building manager and handyman on facilities management, improvement, and repair issues. 
Any other duties assigned.  


Human Resources


Supports the recruitment process – advertising, shortlisting of applicants, reference checking, interview planning, academic verification, personnel filing on SharePoint and TAMIS, and other related tasks.
Provides backup support for performance management tracking for probationary and annual performance reviews of staff.
Supports the planning of new employee orientation ensuring all sessions are covered.
Monitors all leave applications and ensure leave applications are applied and uploaded on TAMIS.
Supports the collection of timesheets according to project timelines and deadlines. 
Any other duties as assigned.


REPORTING

The Administrative and HR Officer will report to the Operations Director or designee.

QUALIFICATIONS


Bachelor’s degree in HR, Business Administration or similar.
6+ years of demonstrated administration and HR support experience.
Excellent communications, personnel, and office management skills and who can relate to people at all levels of an organization.
Experience with USAID administrative and human resources policy and regulations is preferred.
Ability to apply laws, regulations and instructions and interpret DAI and USAID policy.
High ethical standards and the ability to handle sensitive and confidential matters.
Excellent writing, speaking, and reading skills in English required.
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred. more

Position Objectives


The PFM Specialist is a technical staff member embedded at the state level. S/he will provide support and leadership to PFM interventions and ensure relevant PFM interventions within the state.


Responsibilities

The PFM Specialist will provide technical assistance (TA) and advisory services concerning the following PFM interventions within the state for which s/he... is responsible:

Budget Planning, Administration and Execution:


Planning and preparation of budgets that are comprehensive, realistic, credible, and link policies with proposed expenditures.
Developing and implementing multi-year planning frameworks such as Medium-Term Expenditure Framework (MTEF) and Medium-Term Sector Strategies (MTSS) in Education, Health, and WASH.
Develop annual procurement plans in key sectors of Education, Health, and WASH to foster greater transparency, reduce risk, and support service delivery efficiency.
Planning and management of procurement and expenditure processes to ensure that a higher portion of the budget is executed during the fiscal year; and
Monitoring adjustments and reporting on the achievement of the purposes for which the budget was approved, through timely in-year (monthly and quarterly) budget performance reports.


Budget Transparency:


Developing systems to release draft budgets, approved budgets, and regular within-year (monthly or quarterly, not just annual) expenditure reports in a format conducive to public understanding and analysis; so citizens can monitor not only what has been allocated but also what has been spent in the key sectors of Health, Education, and WASH.


Procurement:


Supporting the state in the development or updating of Fiscal Responsibility and Public Procurement legislation with a focus on soft skills in the areas of policies and strategies for the effective implementation of these laws.


Auditing:


Assisting the Offices of Auditors General for State and Local Government to improve the quality and quantity of its performance and financial audits with a focus on Health, Education, and WASH spending/programs.
This may require aligning state efforts with policies and reforms undertaken by the Auditor General of the Federation and other best practices promoted by International Organization of Supreme Audit Institutions (INTOSAI).


Internal Controls:


Improving the quality and functioning of systems of internal controls in Central Internal Audit Control (CIAD) department/office, including the full adoption of International Public Sector Accounting Standards (IPSAS) and the National Chart of Accounts (NCOA).
This is to ensure fewer opportunities for fraud, waste, and abuse of public funds, and a reduced chance of negative audit findings; and eventually promote appropriate use of funds leading to improved allocation and expenditure in key sectors of Health, Education, and WASH.


Domestic Resource Mobilization (DRM):


Increasing DRM, particularly tax revenues, through the development of Revenue Enhancement/Expansion Strategy, and appropriate policies and a roadmap for implementation of the Strategy; and
Encouraging the State Governments and LGAs to spend a significant portion of these increased revenues on the target social service sectors of Health, Education, and WASH.


Monitoring and Evaluation:


Strengthening and improving the capacity of government (State and LGAs) to monitor and evaluate both their financial management, procurement, and audit functions and the magnitude of the impact of resulting improvements to service delivery.
Conduct bi-annual PFM assessments across 7 pillars and 64 indicators using the State2State PFM Assessment Tool and conduct other thematic assessments as required; prepare reports, identify gaps, and make recommendations.


Debt Management:


Strengthening and improving the capacity of government (State Debt Management Agency/Department/Office/Unit) to analyze, report, publish, and improve the debt position of the State ensuring adherence to Debt Management and Fiscal Responsibility Laws, and using the Debt Sustainability Analysis (DSA)-Debt Management Strategy (DMS), Arrears Clearance Framework (ACF), internal domestic expenditure arrears database, etc.;
Supporting in carrying out debt sustainability analysis.
Supporting the monitoring debt position to ensure it is within the debt sustainability limit.
Cash/Treasury Management
Supporting in the development of cash disbursement plan/budget profile.
Other responsibilities not explicitly detailed herein but relevant to the position.
With guidance from the Technical Director of PFM, this role will mentor stakeholders. The role will collaborate on Public Expenditure and Financial Accountability (PEFA) Assessment and PFM intervention design, and support implementation, and other activities as needed.


Reporting:


The PFM Specialist will report, technically, to the Technical Director PFM [ Main office] and coordinate closely daily with the State Team Lead and the State Team as well as other State2State state teams, among others.


Minimum Requirements


Bachelor’s Degree in a relevant field such as Accounting, Economics, Business, Social Sciences, Law, Development Studies, Public Policy, etc. Master’s degree will be an added advantage.
Nine (9) years of work experiences with at least seven (7) years of relevant technical experience, with at least three (3) years of demonstrated experience in the successful implementation of international development activities, with preference given to democracy and governance activities under a USG instrument, or experience related to the technical area of the position.
Experience working in thematic areas of PFM, democracy, and governance in Nigeria, especially at the subnational level.
Excellent oral and written communication skills. A good knowledge of the local language will be an added advantage. more

Tasks & Responsibilities


General Acquisition & Procurement Responsibilities at the regional and county level:
Handle the procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
Monitor and track procurement activities and the delivery of goods/services
Review, negotiate, modify subcontract agreements issued... by DAI’s activity.
Support subcontracts invoice verification and approval process as required by DAI policies.
Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans
Conduct price/cost/reasonability analyses.
Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets.
Ensure complete backup documentation for procurements is submitted to activity’s Finance Team for payment.
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
Determine source selection methods for complex procurements to ensure compliance.
May serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds.
Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.
Through market research efforts, identify and qualify potential suppliers (and products/services)
Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
Work closely with various home office support staff as necessary.


Policies & Procedures


Maintain integrity, fairness, accuracy, and openness in procurement processes.
Follow all DAI/USAID and FAR policies, and procedures.
Ensure integrity, fairness, accuracy, and openness in procurement processes.
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
Help activity staff become more familiar, and understand, DAI procurement policies and procedures.


Procurement Management Systems


Comply with consistent usage of DAI’s operations and procurement systems (TAMIS) in managing procurement processes.
Maintain electronic procurement records & files in required DAI’s systems.
Train other DAI staff in the use of procurement systems, as necessary


Logistics


Assist with maintaining inventory of project property.
Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.
Approve vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.


Qualifications


University degree in Procurement/Supply Chain Management or relevant field required.
6 years of experience including 3 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities.
Computer literate with e-mail, word processing, and spreadsheet experience
Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team.
Fluency in English is required.
Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities.
Preference for individuals that have worked in northern and southeastern Kenya, especially Garissa, Isiolo, Marsabit, Samburu, Turkana, Wajir, Kitui, Makueni, and Taita Taveta
Preference for individuals that have worked on programs with a focus in water, sanitation, agriculture, or sustainable livelihoods. more

The MEL Manager is responsible for managing ATI’s MEL systems, and the Buy-in MEL function, developing MEL plans, and conducting data analysis for the respective ATI and buy-in needs. They will directly support and manage the ATI database ensuring that ATI data and information needs are consistently provided and organized. They are responsible for the overall availability and consistent... performance and optimizations of the database solutions. The MEL Manager will work with stakeholders to identify and implement the policies, tools, and processes for data management across ATI and shall take a lead in facilitating learning across the board. The MEL manager shall work closely with the MEL Director to design systems, track results, and provide strategic leadership to the ATI learning agenda. He/She is responsible for all activities related to the development and implementation of the ATI MEL and knowledge management strategy and systems, including operationalizing the Performance Management Plan and MEL system. The MEL Manager supervises the MEL Specialists, MEL Associates and Database Associates.

Overall Responsibilities

Support the MEL Director in setting the direction of the ATI MEL function and lead its management, enabling the program to develop the robust intelligence and analysis needed to develop, adapt, and improve its program strategy on an ongoing basis. To achieve this the MEL manager will be responsible specifically for the following:


Provides MEL expertise on the design, review, and implementation of the project, as well as the modification of MEL information management systems in particular the MEL Database and DIS platforms.
Ensuring that data on the ATI database as well as other platforms such as Salesforce and DIS is captured well and properly reported.
Managing the overall security of the ATI MEL data and ensuring that all data is kept in data with data protection standards.
With the support of the database associate develop guidelines for database and systems use, including training staff on any new upgrades.
Provide day-to-day remote assistance and support to activity teams and project staff.
Manages the data quality and assurance standards.
Is responsible for ongoing support to the USAID reporting platforms such as Salesforce and DIS and shall ensure that all reports and data needs are provided as per Mission requirements and Performance monitoring plans.
Leads ATI MEL data analysis including providing support to ATI Dashboards, and USAID reporting requirements, and effectively supports the Communications team with data analytics for reporting to different USAID requirements.
Provide leadership to ATI Data Quality Assurance Processes. This includes setting up DQA assessments and ensuring all data in ATI MEL systems meets the USAID Data Quality Assurance standards.
Liaise and coordinates with various buy-in mission to tailor strategic MEL support to meet individual mission buy-in objectives.
Manages the indicator performance reporting and target setting for the USAID Missions’ quarterly and annual reporting and baselines for reporting progress and maintains reporting procedures and guidelines in compliance with USAID guidelines.
Lead in the development of specialized monitoring and evaluation tools and data collection protocols to ensure accurate collection and verification.
Lead the learning function and work closely with the MEL director to effectively implement the ATI learning agenda. The MEL manager tracks the ATI progress and evaluates its impact in an integrated manner allowing for ongoing learning and program adjustments.
Coordinates, oversees and participates in project evaluation activities to assess the outcomes and impacts of the ATI activities.
Provides training and mentoring to staff on MEL, including teams across the continent as well as in the US.
Working closely with the ATI MEL Director, Coordinate annual performance reviews at Buy-in, Regional as well and Africa-wide levels.
Support Buy-in MEL implementation including providing Prosper Africa Direct MEL support.
Maintains an extensive and detailed technical body of knowledge of the latest MEL techniques, applications, and methodologies for use by staff and partners.
Tracks performance progress and captures results, with a strong emphasis on bringing both quantitative and qualitative research methods to bear upon cross-cutting development objectives.
Conduct regular and ad-hoc data analysis and work closely with the Communications team to develop reports (monthly, quarterly, annual) to demonstrate progress and facilitate continuous learning and project management.


The MEL Manager works independently to perform the duties and responsibilities of MEL-related work and is assigned to other program-related duties as needed upon the direction of the Director. The MEL Manager is expected to perform autonomously to execute the MEL responsibilities as outlined in this SOW. The MEL Manager is expected to develop his/her work schedule, and procedures for accomplishing tasks and independently resolve problems that may arise during the accomplishment of these objectives in compliance with the ATI and DAI’s procedures and regulations.

Qualifications


Bachelor’s degree in a related field is required.
At least ten (10) years of progressively responsible work experience, developing, implementing, and managing M&E and knowledge management of development projects.
Professional work experience on M&E systems for trade and investment, agricultural development, market systems approach, or other similar development areas is strongly preferred.
Experience in supervising is required.
Demonstrated ability to implement, operationalize, and manage information collection and analysis systems.
Demonstrated experience leading and building the capacity of teams of MEL associates, and officers, including remote, field-based staff, to meet program needs and deliverables.
Excellent verbal and written communication skills.
Strong background and training in field research methodologies, including some knowledge of statistical analysis programs.
A master’s degree in evaluation, social sciences, or other relevant fields is preferred. more

KEY DUTIES AND RESPONSIBILITIES


Oversee the establishment of robust information technology systems throughout project locations, including regular travel to project office sites to oversee the installation, configuration and troubleshooting of individual and networked computer systems.
Develop and oversee compliance with written operating guidelines and maintenance schedules.
Support... Quickly respond to problems or interruption in network access.
Help all Project staff with computer-related problems, requests, or questions.
Work with appropriate administrative staff to resolve problems with network connection caused by factors outside the office space.
Stay on-call when out of the office to help staff with problems or questions related to the network.
Establish strong IT support systems through staff training.
Establish regular communication with the Home Office OIMT IT Operations team regarding network, system hardware and software changes/issues/updates and user registration, updates and termination.
Train and supervise regional staff on basic server maintenance.
Supporting installation, configuration of DAI Email on smartphones (Android, Blackberry, and Apple).
Support the communications team to maintain KIPS website, coordinating with the webhosting provider.
Support the communications team to upload KIPS website content.
Access
Coordinate management and upkeep of Information Technology Systems, as well as requesting access or deleting access to project s
ystems.Maintain email accounts for all staff and confidentiality of all passwords and other restricted information.
Procurement/Inventory Management
Where appropriate, work with Procurement and Logistics Officer to establish agreements with local vendors.
Verify the adequacy of power supply, grounding, cabling, telephone line wiring, connectors, and other system infrastructure.
Verify the completeness of delivered software, including adequacy of licensing, and ensure that licensing and registration is completed for all project procured software.
Maintain tracker of software licenses within project TAMIS. Maintain copies of licenses and request the purchase of additional licenses from the Home Office Project Manager.
Maintain warranties for IT related products.
Installation
Install LAN hardware and all procured software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software.
Install network and personal firewalls.
Uninstallation
Uninstall all software, including, but not limited to, the LAN operating system, Windows, Lotus Notes, TAMIS, Microsoft Office and Suite components, antivirus and backup software back to the original.
Dismantle Local Area Network.
Working with DAI System Administrator on cleaning the data of the server and create the back up for HO record.
Maintenance
Ensure that all IT systems are well-protected against viruses, power supply fluctuations and other threats to the systems.
Properly maintain all computer and multimedia equipment in the KIPS project office.
Ensure the safety of the server and other equipment in the computer room by locking the door at the end of each day.
As required, verify the completeness and functionality of delivered computers, hubs and switches, modems, UPS machines, printers, scanners, and other hardware accessories, and take remedial replacement or repair action if needed.
Backup
Back up project servers with a frequency as determined by the DAI Systems Administrator.
Remove backup tapes from server and store them in a secure location.
Backup all project electronic records and clean equipment prior to disposing to other partners.


QUALIFICATIONS


Bachelor's degree in a related field required. An advanced degree or its equivalent is preferred.
Minimum 7 years of relevant experience in IT system administration, maintenance and user support. PC and Server support experience;
Knowledge of Windows Server & Windows Client operating systems;
Knowledge of Hyper-V visualization platform;
Knowledge of Windows network services: AD, DNS, DHCP, WSUS, Print and file sharing;
Experience with IBM Notes Client configuration;
Experience with Outlook client or O365 services;
Knowledge of backup and restore services; physical and logical LAN and WAN infrastructure principles and communication equipment and VPN services;
A well-organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
Professional-level oral and written fluency in English more

KEY DUTIES & RESPONSIBILITIES


Grant Award Process
Manage the grants solicitation and selection process from developing requests for applications (RFA) and/or Annual Program Statement (APS) through award.
Coordinate with Grant Selection Committees, tensure that Committee participants understand evaluation criteria, have nconflicts of interest, and are trained in the required evaluation... process.
Analyze, and evaluate submissions tRequests for Applications (RFAs) and/or Annual Program Statement (APS), or other solicited and unsolicited proposals, as outlined in the Project´s Partnership Manual.
Review grant applications, proposals, and awards tensure adherence tgrants management policies.
Execute pre-award assessment of potential grantees accounting/financial/internal control systems as well as financial capacity.
Establish and maintain accurate grant documentation for each new grant.
Grants Management
Manage grant implementation from execution and signing of the grant, monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports.
Manage the provision of adequate support, training, and capacity development for local grantee organizations tmanage grants, as well as compliance with USAID assistance regulations.
Review grant deliverables and vouchers for payment before disbursements are made.
Manage grant closeout procedures, including disposition plans, as applicable.
Work with the finance department tmanage grant disbursement and payments.
Work with the procurement department tcompete and purchase goods and services in-kind for grantees.
Provide training and capacity building activities tgrantees on financial reporting procedures and mechanisms.
Other duties as assigned by the Grants Manager.


QUALIFICATIONS


B.A. Degree in Accounting, Finance, Business Administration, or equivalent. An advanced degree or its equivalent is preferred.
Minimum 7 years of relevant experience in the management and administration of grant portfolios.
Minimum 2 years’ experience working on USAID funded projects.
Knowledge of USAID Grants Management policies and procedures required.
Experience with Microsoft Office Suite.
Demonstrated knowledge of internal controls and audit processes.
Prior work experience in Kenya
Fluency in English and Swahili is required more

KEY DUTIES & RESPONSIBILITIES


General Acquisition and Procurement Responsibilities
Executes the entire procurement cycle per DAI policies and procedures and USAID regulations.
Ensures sufficient competition for the procurement of integrity, compliance, and fairness.
Maintains procurement plans and completes all procurement activities on schedule.
Identifies potential suppliers... through market research for Activity needs.
Helps non-procurement staff understand the requirements for submitting complete and accurate requisitions, cost estimates, complete statements of work, and technical specifications.
Drafts and releases professionally written requests for quotations and proposals. Determine source selection methods for complex procurement to ensure compliance.
Facilitates evaluation committees’ meetings, leads vendor negotiations, conducts cost/price reasonability analysis, and manages draft vendor responsibility determinations and proper document selection.
Executes purchase orders and subcontracts, track performance, and ensure delivery of goods or services by contract end dates.
Manages professional relationships with vendors and suppliers.
Maintains electronic procurement files in DAI’s procurement system (TAMIS) and SharePoint.
Prepares complete backup documentation for procurement and submits payment requests to finance team.
Conducts regular reviews and spot checks on procurement-related backup documentation to ensure completeness, accuracy, and compliance.
Provide support for day-to-day program office operations and logistics needs.
Closeout Process
Assists and contributes to the Activity’s closeout process related to the procurement tasks as instructed by the supervisor.
General Operations
Coordinates vendors for operations, including driver service, equipment, and other service providers.
Works closely with other operations team members on managing various project operations lease agreements, BPA, and similar agreements.
Manages standardizing procurement documents, including templates, reporting, and tracking compliance.
Assists and contributes to the updated policies and procedures of procurement and operations function in the Field Operations Manual (FOM).
Facilitates travel and logistics arrangements.
Contributes to various project reporting and deliverables.
Sensitizes other project staff to DAI policies and procedures for procurement and logistics.
Performs other duties and responsibilities as instructed by the supervisor.


QUALIFICATIONS


Minimum 7 years of professional experience in procurement, logistics, and other related fields.
Bachelor’s degree in business administration, management, finance, or another relevant field is required. An advanced degree is preferable.
Has experience in leading and managing the procurement and acquisition process. Preferably has experience with USAID-funded projects and understands applicable procurement-related US Government & Federal Acquisition Regulations (FAR).
Demonstrate strong problem-solving skills, good customer relations (both internally and externally), and sound business judgment.
Has the ability to manage and prioritize multiple concurrent bids, respond effectively to time-sensitive demands and inquiries, and be proactive in the procurement process.
Extremely well organized, self-directed, analytical, and resilient to pressure.
Has excellent communications and personnel management skills and the ability to establish and maintain good rapport with people at all levels of an organization and of multi-cultural backgrounds.
Proficient in Microsoft Office.
Fluent in Swahili and English more

The Finance Officer will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Finance Officer will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting... and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.


KEY DUTIES & RESPONSIBILITIES


Cash Management:
Initiates wire requests for field project implementation in accordance with DAI schedule.
Record all financial transactions in Field Accounting System (FAS) or FERs on a daily basis.
Ensures the safeguard of bank checks, cash receipts, and petty cash
Receive and verify suppliers’ and consultants’ invoices along with justification documents.
Verify expenses for accuracy and project accounting codes.
Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
Upload the FERs to Oracle based on DAI’s schedule.
Upload the FERs to Dolphin accounting system on monthly basis.
Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.
Ensure backup documentation is scanned and uploaded to relevant system according to set deadlines.Salary Calculation and Disbursal:
Ensure that the employee profiles are up


QUALIFICATIONS


Bachelor’s degree in accounting, finance, or other related fields required, advanced degree in the above listed areas highly preferred.
Minimum 7 years of relevant working experience.
Computer literacy and demonstrated proficiency with Microsoft Officeprograms.
Experience working with donor-fundedprograms.
Demonstrated communications, writing, and presentation skills.
Strong teamwork skills, as well as effective cross-cultural interpersonal skills.
Fluency in Swahili more

The purpose of the Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance activity (KIPS) is to ensure sustainable access to and appropriate use of quality-assured and affordable health commodities through a resilient and mature supply chain system and pharmaceutical regulatory services. KIPS will work to strengthen the capacity of local systems, institutions, and individuals to... sustainably manage supply chains, for both USAID-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.


POSITION PURPOSE


The Warehousing and Inventory Management (WIM) Manager will provide strategic technical leadership and oversight for all technical assistance related to warehousing operations, inventory management and storage conditions for health commodities under the USAID KIPS activity. The WIM Manager reports to the Supply Chain Director and may support or supervise other staff or consultant work performance and output.


KEY DUTIES & RESPONSIBILITIES


Lead or support the design and implementation of technical assistance (TA) for warehousing operations, inventory management, and storage conditions for health commodities.
Lead or support engagement of key stakeholders and partners in the design, implementation and adaptation of solutions and innovations to optimize warehousing and inventory processes for stakeholders.
Support the integration of warehousing and inventory management solutions, innovations and measurement across health programs and product streams.


Other duties include:


Support and build capacity of supply chain technical staff and consultants deployed for the activity's implementation in warehousing and inventory management best practices.
Represent the activity and its warehousing and inventory management work in stakeholder/partner engagements and coordination forums.
Contribute to strategic learning and communication initiatives.


QUALIFICATIONS


Bachelor’s degree in supply chain management, logistics, or related field. Advanced degree preferred.
At least 9 years of experience in warehousing and inventory management for health commodities in resource-limited settings, particularly on donor-funded programs.
Demonstrated expertise in developing and applying solutions for strengthening warehousing and inventory management of health commodities.
Strong knowledge of warehousing solutions, infrastructure, innovations and local suppliers and industry norms and challenges. Knowledge of storage and related requirements of health commodities and related regulations and policies is also essential.
Proven ability to build capacity of institutions and supply chain workforces.
Excellent strategic thinking, problem-solving, and decision-making skills.
Effective stakeholder engagement, coordination and partnership-building skills.
Strong project management capabilities.
Fluency in written and spoken English required. more

ROJECT BACKGROUND


The purpose of the Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance activity (KIPS) is to ensure sustainable access to and appropriate use of quality-assured and affordable health commodities through a resilient and mature supply chain system and pharmaceutical regulatory services. KIPS will work to strengthen the capacity of local systems,... institutions, and individuals to sustainably manage supply chains, for both USAID-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.


POSITION PURPOSE


The Supply Chain Specialist will implement and support county level supply chain functions for the USAID KIPS activity. This will include engaging county level stakeholders, supporting the design, implementation and, learning and adaptation of strategies to optimize supply chain operations, and coordinating with county level KIPS staff focused on supporting data, training and regulatory systems strengthening. This position will report to the Regional Integration Manager and will be based at the county level, supporting activities in multiple counties planned to receive differentiated packages of technical assistance.


KEY DUTIES & RESPONSIBILITIES


Provide Technical Assistance and support for supply chain activities at the county level.
Support the design, implementation, and learning and adaptation of strategies to optimize supply chain operations and ensure commodity availability.
Work with Health Product and Technology Unit teams to implement strategies to advance supply chain maturity and track progress in initiatives via the supply chain scorecard.
Support the strategic technical direction of activities across the supply chain in coordination with the pharmaceutical management, data/information systems, and cross-cutting workstreams to ensure a coherent and integrated approach across different aspects of the supply chain.
Support development and implementation of the integration strategy to ensure harmonization and coordination across various health areas, such as HIV/AIDS, malaria, family planning, maternal and child health, and others.
Coordinate and support the MEL/CLA team in oversight of research, assessments, and evaluations across the technical areas to generate evidence and inform continuous learning, adaptation, and integration.
Monitor and report on the progress and impact of integration efforts, leveraging data and evidence to inform decision-making and continuous improvement at county level.
Support county level capacity building initiatives to transfer skills and competencies to national/county supply chain management units and pharmaceutical regulatory bodies, promoting integrated approaches.
Identify opportunities for integration, synergies, and cross-cutting interventions at county level.


QUALIFICATIONS


Bachelor’s degree in supply chain management, logistics, or related field. Advanced degree preferred.
At least 8 years of experience in supply chain management for health commodities in resource-limited settings, particularly on donor-funded programs.
Excellent understanding of subnational health commodity supply chain systems and management in Kenya.
Experience engaging government supply chain and related stakeholders to support integrated implementation of pharmaceutical management, supply chain, and data systems interventions.
Demonstrated ability to transfer technical skills, build capacity of country institutions, systems, and workforce, and promote integrated approaches.
Strong strategic thinking, activity management capabilities, and experience with integration in the global health/international development context.
Skills in stakeholder management, partnership development, communication, team leadership, and fostering collaboration across different stakeholder groups.
Proficiency in results-based monitoring, evaluation, learning, and adaptive management principles, with a focus on measuring and reporting on integration efforts.
Excellent written and verbal communication skills in English. more