Operational Responsibilities / Tasks

Distribute to suppliers the tender documents, request for quotation and proposal documents, registration of suppliers documents;
Post tender notices, tender documents, Expression of Interest and any other relevant information to the Public Procurement Information Portal (PPIP), Commission website and Information Financial Management Information System (IFMIS);
Coordinate the receiving and opening of quotations, request for proposals and tender documents; 
Creation of new users in the PPIP portal and administer the portal on behalf of the Commission;
Creation of suppliers in the PPIP portal and administer the portal suppliers on behalf of the Commission;
Create payments of all pending bills in the IFMIS System;
Preparation of draft artwork and tender notices for advertising on dailies;
Provide secretarial services to the opening committee;
Drafts the local purchase orders (LPO) and local service orders (LSO);
Assist in the evaluation of tenders, quotation and proposal documents;
Post all documentation on the IFMIS system on the receive and inspect goods and services; 
Expedite on the deliveries of goods and delivery of services;
Assist in the inspection and acceptance of goods and services received and preparation of Inspection and Acceptance report;
Records all goods received in the Goods Received Notes (GRN), bin card, IFMIS system and any other relevant record;
Attach all relevant documents to support payment of suppliers vouchers; 
Receive and distribute appropriately airtime to the Commission members and staff;
Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports; 
Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that safety security management; 
Issue and record goods issued to users as per the requests in a timely manner to the appropriate department;
Monitor stock levels and raise internal purchase requests for the stock replenishment;
Receives and records invoices, delivery notes, internal requisition purchase forms, and any other relevant document on behalf of the department;
Assist in the periodic and annual stock taking for prudent inventory management
Assist in the development of the periodic reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
Filing and safeguarding all procurement proceedings; and
Implement the department risk management framework

Academic qualifications 

Diploma in Purchasing and Supply Chain Management from a recognized institution.

Professional Qualifications / Membership to professional bodies

Members of Kenya Institute of Supply Management (KISM).
Valid practicing license from KISM.

Previous relevant work experience required.

At least 2 years of service in a comparable position from a reputable organization