As a Supply Chain Assistant, you will collaborate closely with the Supply Chain Officer to ensure impeccable warehouse and inventory management, timely procurement of consumables, assets and services. This role, based in Nairobi, Kenya, may involve local travel to our various centers

Scope of The Role:


Procurement of consumables, fixed assets, and services
Warehouse management
Asset and office equipment management
Supervision and performance evaluation
Reporting


KEY RESPONSIBILITIES:


Procurement of consumables and service
Execute procurement in compliance with our policies and procedures
Ensure timely supplier payments by coordinating with the finance department
Guarantee the quality, quantity, and timely delivery of procured consumables
Oversee center-level procurement, ensuring alignment with the current policy


Warehouse Management


Streamline receipt and release procedures in the warehouse
Efficiently manage warehouse inventories
Conduct regular physical counts and spot checks
Ensure optimal storage space for consumables
Maintain thorough documentation for materials released from the warehouse to centers


ERP Management


Post allsupply chain documents on the ERPs, including purchase orders, receipts, invoices, and transfers
Monthly reconciliation with the finance department to ensure inventory balances align


 Inventory Management


Conduct regular physical counts and spot checks of inventory.
Monitor inventory levels and notify the Supply Chain Officer of any discrepancies or shortages.
Assist in managing warehouse inventories to ensure accurate tracking and availability of supplies.


Logistics Management


Coordinate logistics for the transportation and distribution of consumables and fixed assets to AHN centers.
Ensure timely and cost-effective delivery of goods.
Manage relationships with transport providers and ensure compliance with service agreements.
Track shipments and resolve any logistical issues that arise during transit.
Reporting
Prepare and submit monthly center, warehouse, and supply chain reports to the Supply Chain Officer as per mandatory schedules
Others
Undertake additional tasks assigned by the supply chain officer and the management team
Collaborate with all departments, closely working with the supply chain officer in executing activities at all levels
Supervisory Responsibilities (Direct Reports):
Clerical staffs
Interns / temporary / casual staffs


Desired Competencies:

Qualifications


University degree in Business Administration or related field
Proficiency in MS Office and ERP systems


Skills/Attributes


Strong problem-solving and analytical skills
Effective interaction with management at all levels
Data review and decision-making capabilities
Excellent interpersonal and team skills
Strong verbal and written communication and presentation skills
Exceptional adherence to AHN Values and work ethic
Focus on results with an efficient process mindset
Collaboration and feedback encouragement
Ownership, initiative, and innovation
High attention to detail


Experience


Any experience in the healthcare sector or a fast-paced startup environment is advantageous.