Job Description

Bids & Tenders Assistant

Reporting To
Key Accounts Manager

Position Summary
In charge of bidding team and leading the acquisition of tenders.
Managing of all RFQs to ensure timely responses

Introduction.

The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Program Management, Sales, Procurement & Engineering leads and other subject matter experts, as needed - and thus, is a highly visible role.

Responsibilities of the Coordinator of Bids & Proposals:

Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team
Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans
Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
Ensuring all bid deadlines are met.
Conducting team briefings once bids have been secured.
Work closely with engineering, procurement & sales management to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
Solicit management reviews and approvals during proposal development.
Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required
Research and gather information to include corporate information, product information, and other standard materials
Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
Inform product strategy research performed by the Bids & Proposals Executive Director.
Keeping track of all costs and managing budgets
Performing risk assessments and addressing concerns of clients and company staff.
Achieve growth on revenue and hit bids set target.

Competencies/Skills,

Excellent communication skills
Knowledge of the English language
To be thorough and pay attention to detail
Excellent verbal communication skills
Administration skills
Ability to use your initiative
Ability to use computers and softwares completely
Salary 45,000k + Commission
Send your cv and cover letter to consultantsaurora8@gmail.com