ROLE PURPOSE: 

The Logistics Assistant is responsible for handling Logistics activities including fleet management tasks, Warehouse & Inventory management tasks, and Asset management tasks, in accordance with the timescales set and agreed and LABDI systems, policies and procedures, to support our programmes to deliver outstanding results for children.

 

SCOPE OF ROLE:


Reports to: Logistics Officer 
Staff reporting to this post: Drivers 


KEY AREAS OF ACCOUNTABILITY:

Fleet Management 


Ensure vehicles have current and lawful documentation.
Supervise Drivers and assign a Driver for each vehicle and travel request.
Receive travel requests, and maintain trip schedules and Staff Movement plan.
Ensure that LABDI and Hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule. 
Track all vehicles on the fleet, including movement planning and day-to-day allocation. 
Manage service agreements related to vehicle maintenance and fueling. 
Monitor fuel consumption and submit monthly reports. 


Warehousing and Inventory Management 


Supervise loading and offloading of delivery and distribution trucks.
Receive commodities and/or items in good condition, Count and record the goods received with appropriate documentation. 
Update warehouse operation data into the Warehouse management software (TIM). 
Ensure proper warehousing of the goods received by type and expiry date… 
Keep the warehouse neat and clean; ensure pest control is in place and is monitored on a regular basis. 
Ensure proper stock inventory management and documentations.
Check and maintain Store security measures, e.g. locks, windows, and maintain LABDI key management policy.
Report to the line manager and security focal point in case of problems. 


Asset Management 


Ensure Field Office assets and GPE (General Programme Equipment) are checked and liaise with Supply Chain Manager so that all changes are real-time updated into the master Asset Register or Asset management system. 
Support the LABDI Office Team (Asset Coordinator) in managing the full asset lifecycle and ensure the assets are handed over or disposed of on time and in an appropriate/sustainable way, in accordance with LABDI and donor rules and regulations. 


Team Management and Capacity Building


Ensure effective line management of Drivers of the Field Office,allocating responsibilities and tasks to available Drivers. 
Monitor Drivers’ behavior and ensure high level of customer service. 
Work with Drivers to develop their technical skills and capabilities.


Governance, Systems, Tools and Processes


Implement and ensure compliance to all our Fleet management, Asset management and Warehousing & Inventory Management Policies, Manuals, Toolkits and established Procedures. 
Set a strong tone from the top that fraud is unacceptable. 


BEHAVIOURS (Values in Practice)

Accountability:


Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling LABDI values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. 


Ambition:


Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for LABDI, engages and motivates others
Future orientated, thinks strategically and on a global scale.


Collaboration:


Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.


Creativity:


Develops and encourages new and innovative solutions


Integrity:


Honest, encourages openness and transparency; demonstrates highest levels of integrity. 


QUALIFICATIONS


Preferred BA/BSc in Supply Chain, Logistics, Management, Business/Public Administration, Economics or any other relevant disciplined  and/or professional License/Certification in Supply Chain/Logistics or equivalent Experience. 


EXPERIENCE AND SKILLS


One prior work experience in a similar role in an NGO or private commercial sector. 
Sector experience in NGO system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered. 
Strong communication (written and spoken), and interpersonal skills in English. 


Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the LABDI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:


We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.


Safeguarding our Staff:


The post holder is required to carry out the duties in accordance with the LABDI anti-harassment policy


Health and Safety


The role holder is required to carry out the duties in accordance with LABDI Health and Safety policies and procedures.