Job Summary

This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers and answering administrative enquiries. 

Job Description

Responsibilities


Arrange conferences, meetings, and travel reservations for office personnel.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Attend to visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Maintain scheduling and event calendars.
Make copies of correspondence and other printed material.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Schedule and confirm appointments for clients, customers, or supervisors.
Operate office equipment such as opiers, and phone systems,
Any other duties assigned by the supervisors.


Qualifications


At least Secondary School Education (KCSE).
Diploma in Business and Office Management with 2 years in the same position
Secretarial training
Excellent typing skills
Computer training
Excellent Communication skills
Confidentiality and integrity


Competencies/Abilities/Skills Required


Good communication skills
Flexible
Reliable
Able to work under minimal supervision