Profile Introduction            
Our client a multinational company seeks to bring on board a Front Office Admin, who will be responsible for providing efficient front office services for the Administration services.
Key Areas of Responsibility

Handling incoming and outgoing telephone calls and deliveries.
Assists staff in using telephones by setting up passwords and voice mail.
Updating and sharing the telephone list with all current staff.
Delivery, receipt and distribution of mail from courier services.
Receiving visitors at front desk and directs the visitors as appropriate.
Assists in typing correspondence for various staff including visa letters and other  letters as may be requested.
Assist in the recruitment process such as preparing interview schedules, sending  emails and calling the candidates.
Assist in preparation of documentation for various meetings as requested.
Support in institutional events and HR & Administration driven initiatives: - such as staff parties, staff engagement activities etc.
Support the procurement department in VAT application and other administrative  duties when need arises.
Assist in applying for NITA training applications and making follow up for  reimbursements.
Translations – English/French for French speaking callers and visitors.
Undertake any other duties as may be directed by the HR unit and other departments within the organization.

Minimum Qualifications:

Bachelor’s Degree in Business Administration or equivalent.
Diploma of proficiency in French is an added advantage.
At least two years relevant experience.
Experience in use of ERP is an added advantage.

Key Skills & Competencies

Excellent communication and interpersonal skills.
Excellent customer service skills and telephone etiquette.
Familiarity in modern office communications systems.
Good team player.
Well organized.
Proficiency in standard office computer applications and databases such as: MS Office Word, Excel, PowerPoint and Internet.
Ability to work in French as well as English.