Major Duties and Responsibilities:
Financial Strategy and Planning

Participates in financial strategy discussions and reviews and pro-actively supports all areas of operations;

Project Budgeting and Management

Prepares accurate project budgets and sufficiently detailed budget justifications incorporating all relevant cost components while ensuring consistency with the proposed activities
Ensures that project budgets are in conformance with organisational and donor requirements/formats and that these are timely prepared for necessary reviews/checks prior to submission 
Undertakes rigorous budget management and monitoring over the period of project implementation by ensuring proper tracking of expenditures against approved budgets.
Ensures that all project cost expenditures are supported by adequate documentation in line with statutory, organisational and donor requirements. 
Maintains safe custody of project related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
Takes responsibility for training relevant staff on specific donor rules and regulations for necessary adherence
 
Ensures real time updates  of al cost expenditures in the Financial system in order for the purposes of generating accurate budget versus actual reports for use in decision-making on a monthly basis;
 
Provides sufficiently detailed analysis of projects’ budget versus expenditure variances incorporating budget holders input to aid in decision making
Jointly with the budget holders prepares forecasts and projections for internal and donor monitoring
Manages the treasury/cash call process with donors to ensure that projects have sufficient liquidity
Institutes risk mitigating measures particularly to counter the effect of real and potential forex losses during the life of the project
Ensures timely and accurate preparation and submission of financial reports related to programmes/projects to donor based on the contractual expectations;
Manages any specific donor reporting requirements such as match-funding/co-financing in order to meet the donor expectations without adverse effect to the organisation
Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for programmes;
Manages the close-out process for projects ensuring that all financial records are up-to-date upon project completion;
 Compiles information for internal and external auditors, as required;

 Procurement, Sub-grants and Payments

Ensures efficient preparation and management of outgoing grants and contracts, including review of sub-grantee financial reports and timely posting into the financial system
Undertakes assessments of existing and potential partnerships to identify and determine the mitigating measures that should be put in place
Jointly with the supervisor, develops a supportive supervision plan to address noted areas of concern in the sub-grantee control environment
Closely monitors the performance of sub-grantees and provides training as and when required
Undertakes field monitoring visits to sub-grant offices for training or physical review of documents vis-à-vis reports 
Compiles and verifies requests for direct payment and/or advance relating to programme activities;
Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices related to various projects under designated programmes including per diems;

Financial Operations and Controls

Ensures timely and accurate preparation of reconciliations relating bank accounts, partners accounts or other accounts as assigned;
Performs accurate and timely financial performance reviews, risk management and ensures action plans and corrective measures are implemented across programme areas;
Ensures programme compliance with regulatory requirements; and manages relationship with external stakeholders for strategic advantages;
Ensures prompt cash calls to the donor and disbursements of funds to ensure the smooth flow of project activities

Qualifications 

Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.;
CPA (K) / ACCA and a member of a professional body in good standing; 

Key Skills/ Competencies

Strong planning and financial management skills
Sound knowledge and experience with donor rules and regulations (EU, USAID, DANIDA etc);
Knowledge of Accounting software (knowledge of an ERP systems is an added advantage);
Ability to optimize operations, reduce costs, improve service quality, and develop partnerships
Budgeting skills and Budget management skills;
Effective skills in sub-grant management
Interpersonal skills and the ability to communicate effectively at all levels (written and verbal);
Self-starter with strong organizational skills 
Leadership and people management skills.
Capacity Building & Training skills
Has an affinity with the vision of WWF-Kenya and adheres to WWF Kenya’s values