Job Description

The supply chain management officer is primarily responsible for:


The provision of accurate and timely assistance in the administration of the procurement process in compliance with the procurement policy of the hotel and the relevant legal framework
Regular asset inventory in the hotel
Daily procurement activities for the hotel
Timely pursuing and preparing procurement documents for securing business for the hotel such as conferencing and other events services
Preparation of contracts agreements for the hotel business as per established procedures
Ensure he /she fully understands the business strategy and positioning of the hotel and effectively articulate it in the market and partners’ space.
Ensure proper recording, filing and safe custody of all procurement documents and assets inventory
Prepare quarterly procurement plans aligned to budgets and coordinate its implementation
Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of reports
Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, easier administration of the store operations
Issue goods to users as per requests in a timely manner and as per specifications raised by user departments
Ensure that the goods issued from the stores are utilised only for the purposes of the business of the hotel
Ensure no wastage or pilferage of the goods
Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing
Draft appropriate service level agreements to properly evaluate the performance of suppliers and report on a regular basis
Be responsible for order and re-order placement timing, supply/demand alignment, material replenishment and supplier performance
Control and monitor expense against approved budgets
Set and plan for supplier accreditation
Maintain contracts with vendors
Initiate and keep track of orders
Reconcile or resolve discrepancies with suppliesWeekly/Monthly/ or other periodic stock takes
Ensuring best practices are employed in the management of the Hotel’s supply chain
Undertake such other duties as may be assigned by the management or Directors


Qualifications 


A bachelor’s degree in supply chain management, business administration or related field, from an accredited university, OR
A Diploma in Purchasing and Supply Chain Management/Business Management from a recognized institution
A CSCP or CPSM certificate Member of the Kenya Institute of Supply Chain Management
Knowledge of the legal requirements for public procurement and disposal of assets
Practical experience in procurement processes
Knowledge of procurement process in the private sector
Ability to analyse data and identify both positive and negative market and related trends
Proven ability to utilize and develop spreadsheets
Be a self-driven and pro-active person with attention to detail
Possess good organizational and strategic planning skills
Possess strong leadership skills, good inter-personal skills and be a team player
Effective communication both in writing and verbal
Possess good negotiation skills
Ability to understand and manage potential risks
Ability to predict demand and plan accordingly
Ability to face challenges and solve them in a sober manner
Possess excellent conflict-resolution skills
The ability to achieve sales targets and meet targets in highly pressurized environment
Be proficient in supply chain management software, ERP systems and in Microsoft word, Outlook, Excel, Power Point, AI, among others
Ability to travel on regular basis and flexibility in working hours/days
Be a person of integrity both in private and public as provided in Chapter Six of the Constitution of Kenya
Be the ambassador of the Hotel in the eyes of the hotel customers, prospective customers, partners, the government and the general public by ensuring that the image presented in the manner of dressing, grooming and communication is consistent with the hotel’s corporate culture and general principles of integrity and etiquette