KEY RESPONSIBILITIES 

HR Records & Information Management 
Ensure quality and integrity of HR filing system by keeping all HR records, information and files clearly labelled, organised and confidential 
Maintain staff personal files and ensure that all files have up to date information 
Capture and update employee personal information data accurately and timeously 
Produce HR data and reports as required and within set deadlines 
Maintain tracking record of file movements 
Closing of files for former staff 
Archiving of HR documentation/files 
Document management (sorting in HR folder) 
Conduct a file audit and work with HR to update missing information/documentation 
Retrieve employee files and furnish information as requested 

Recruitment & Selection 

Ensure records of all recruitment and selection processes of employees and consultants are correctly filed 
Filing of recruitment documents in the recruitment master file. 
Support in reviewing applications and planning for interviews when assigned. 
Regular update of all new interns in the master database 

General HR Support Services 

Assist in drafting employment contracts, job profiles, letters and any other documents as directed 
Support in induction and orientation of both new and existing employees, ensuring that all relevant policy documents and forms are made available and ensuring easy access of system for all new joiners and transitions
Supporting in updating of all the monthly induction and orientations of new employees in the master tracker 
Updating all new joiner’s database
HELB billing schedule follow up for all the new employees. 

ANY OTHER TASKS 

As directed by the supervisor 

REQUIRED QUALIFICATIONS 

Bachelor’s Degree in HRM / Social Sciences or other related field 
CHRP/Diploma in Human Resources Management is an added advantage 
Member of IHRM

Skills 

Understanding of general HR functions; 
Problem solving skills; 
Analytical skills 
Critical thinking 
Service orientation